This page (revision-72) was last changed on 26-Jan-2023 13:31 by Kevin Higgs

This page was created on 26-Nov-2021 10:22 by JMyers

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Version Date Modified Size Author Changes ... Change note
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71 26-Nov-2021 10:22 23 KB Karen Parrott to previous | to last
70 26-Nov-2021 10:22 24 KB Karen Parrott to previous | to last
69 26-Nov-2021 10:22 24 KB Karen Parrott to previous | to last
68 26-Nov-2021 10:22 24 KB Meg McFarland to previous | to last
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65 26-Nov-2021 10:22 24 KB kparrott to previous | to last
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Page References

Incoming links Outgoing links
IEAS
IEAS

Version management

Difference between version and

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!!!Assignments
The Maintain Assignments (IEAS) screen defines the working arrangements for an employee to perform a specific job in a particular place in the organization.
!!!MAINTAIN ASSIGNMENTS
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There must be a primary assignment corresponding to every employment relationship that an employee has with no gap between dates. The initial primary assignment is automatically created by either the Establish Personnel Profiles (IEHR) or Quick Hire (IEQH) form. When an employee has more than one employment relationship, for example, they are a former employee, a current retiree and a current contractor; there will be a primary assignment record for each of these three relationships.
Optionally, there may be additional assignment records of different types used for other purposes. Working arrangements may vary by assignment type, but there will always be a primary position or job assignment.
[{TableOfContents }]
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If the employee terminates, all assignments are ended with the termination date. If the employee is rehired, the new primary assignment is created with a new effective date. The primary assignment cannot be deleted.
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An employee may fill more than one position at a time. This can be done by either filling one or more part-time positions in addition to a full-time assignment or by filling a number of part-time positions.
The Maintain Assignments (IEAS) screen defines the working arrangements for an employee to perform a specific job in a particular place in the organization.\\ \\
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''For example, a full-time systems developer in the computer department of a college teaches a evening programming class twice a week or a part-time clerk works in the human resources department two mornings a week, and in the payroll department three days every other week.''
There must be a primary assignment corresponding to every employment relationship that an employee has with no gap between dates. The initial primary assignment is automatically created by either the Establish Personnel Profiles ([IEHR]) or Quick Hire ([IEQH]) form. When an employee has more than one employment relationship, (for example, they are a former employee, a current retiree or a current contractor) there will be a primary assignment record for each of these three relationships.
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An employee may hold multiple positions in the organization, therefore the employee can have multiple assignments. There will always be one primary assignment.
Optionally, there can be additional assignment records of different types used for other purposes. Working arrangements can vary by assignment type, but there will always be a primary position or job assignment.
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Multiple assignments may be used for job sharing scenarios or authorizing an employee to perform multiple functions in the organization.
If an employee terminates, all assignments are ended with the termination date. If an employee is rehired, the new primary assignment is created with a new effective date. The primary assignment cannot be deleted.
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Policy changes such as going from full time to part time are carried out in the Maintain Assignment (IEAS) form.
Assignment details are date sensitive, which means that changes to assignment information may be tracked over time and a complete history of the employee's assignment history may be kept.
An employee can fill more than one position at a time. This can be done by either filling one or more part-time positions in addition to a full-time assignment or by filling a number of part-time positions.
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!‘Maintain Assignments’ Usage and Examples
Assignment data is stored in the [P2K_HR_ASSIGNMENTS] and [P2K_HR_ASSIGNMENT_DETAILS] tables.
''For example, a full-time systems developer in the computer department of a college teaches a evening programming class twice a week or a part-time clerk works in the human resources department two mornings a week and in the payroll department three days every other week.''
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;[Prime|PRIME_ASSIGNMENT]:If this toggle is ON, this assignment will be regarded as the primary assignment for attendance and benefits purposes, regardless of the type indicated. If this toggle is OFF, this is an additional assignment. Prime_Assignment is an optional toggle field.
An employee can hold multiple positions in the organization, therefore an employee can have multiple assignments. There will always be one primary assignment.
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;[Assignment Code|ASSIGNMENT_CODE]:The assignment code is an identification field for each assignment record. Each employment record has a specific assignment type but it may be necessary to be more specific. Assignment_Code is a 16 character mandatory alphanumeric field that you must manually enter.
Multiple assignments can be used for job sharing scenarios or authorizing an employee to perform multiple functions in the organization.
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;[Description|DESCRIPTION]:This is a user-definable description of the assignment. Description is a 50-character alphanumeric optional field.
Policy changes such as going from full time to part time are carried out on the Maintain Assignment (IEAS) form.
Assignment details are date sensitive, which means that changes to assignment information can be tracked over time and a complete history of the employee's assignment history can be kept.
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;[Type|ASSIGNMENT_TYPE]:The assignment type describes the purpose of the assignment record. Each employment record has a corresponding assignment, with an assignment type of 'primary'. Optionally, there may be additional assignments of different types. Primary will default. Assignment_Type is a mandatory fixed lexicon (X_ASSIGN_TYPE) you may use to look up the value.
Assignment data is stored in the [P2K_HR_ASSIGNMENTS] and [P2K_HR_ASSIGNMENT_DETAILS] tables.
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;[Status|ASSIGNMENT_STATUS]:Used for the ‘contract’ facility. Will default to ‘Ongoing’. Assignment_Status is an optional fixed lexicon (X_ASSIGN_STATUS) that you may use to look up the value.
;[Prime|PRIME_ASSIGNMENT]:If this toggle is ON, this assignment will be regarded as the primary assignment for attendance and benefits purposes, regardless of the type indicated. If this toggle is OFF, this is an additional assignment.
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;[Start Date|ASSIGNMENT_START_DATE]:This field will display the start date of the assignment. This field is used for controlling generation of time in payroll, time scheduling and the forecasting & costing modules. You may manually enter this date or use the calendar (F9). This field is defaulted to the hire date of the employee. Assignment_Start_Date is a mandatory date field.
;[Assignment Code|ASSIGNMENT_CODE]:The assignment code is an identification field for each assignment record. Each employment record has a specific assignment type but it may be necessary to be more specific.
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;[End Date|ASSIGNMENT_END_DATE]:This field will display the end date of the assignment. This field is used for controlling generation of time in payroll, time scheduling and the forecasting & costing modules. You may manually enter this date or use the calendar (f9). This field is set to the termination date of the employee. Assignment_End_Date is an optional date field.
;[Description|DESCRIPTION]:This is a user-definable description of the assignment.
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;[Wage Progress Date| ]:If the assignment’s wage is to increase on a specific date, that date is indicated in this field.
;[Type|ASSIGNMENT_TYPE]:The assignment type describes the purpose of the assignment record. Each employment record has a corresponding assignment, with an assignment type of 'primary'. Optionally, there can be additional assignments of different types. Primary will default.
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;[Next Review|NEXT_REVIEW_DATE]:This field shows the next review date for this work assignment. Next_Review_Date is an optional date field you may manually enter or use the calendar (F9) to select a value.
;[Status|ASSIGNMENT_STATUS]:This field is used for the "contract" facility. Will default to 'Ongoing'.
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;[Renew Contract| ]:This field allows you to renew the employee’s contract.
;[Start Date|ASSIGNMENT_START_DATE]:This field displays the start date of the assignment. This field is used for controlling generation of time in the Payroll, Time Scheduling and the Forecasting & Costing modules. Users can manually enter this date or use the calendar (F9). This field is defaulted to the hire date of the employee.
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!!IEAS - Definition
;[End Date|ASSIGNMENT_END_DATE]:This field displays the end date of the assignment. This field is used for controlling generation of time in the Payroll, Time Scheduling and the Forecasting & Costing modules.
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;[Edit End Date]: This button allows users to enter the End Date of the assignment record that is currently in focus on. This button displays a dialog box (End Assignment) and users can manually enter a date or use the calendar (F9). When the End Date is entered, the current record will be split, with the expiry of the current record being the entered End Date and a new record effective with the End Date Plus 1 day, expiring 31-Dec-3999.
;[Wage Progress Date|WAGE_PROGRESSION_DATE ]:If the assignment's wage is to increase on a specific date, that date is defined in this field. A value must be entered in the Wage Progress Date field on IEAS. Value cannot be NULL. See [Wage Progression Processes|WAGE PROGRESSION] for full details.
;[Next Review|NEXT_REVIEW_DATE]:This field shows the next review date for this work assignment. The Next Review date is created from [ISRV] entered for the employee and updated by [USUR] when run.
;[Renew Contract]:This button allows users to renew the employee's contract.
\\
----
!!Definition tab
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;[Position|POSITION_CODE]:This is the position to which the employee is assigned. Position_Code from P2K_CM_POSITIONS is a 16-character alphanumeric optional field.
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;[Title|ASSIGNMENT_TITLE]:This is the official or formal title of the position or job for this assignment. The assignment title is inherited from the position (or job) title, but may be overridden. Assignment_Title is a 50-character alphanumeric optional field.
;[Position|POSITION_CODE]:This is the position the employee is assigned. Position_Code from [IDPS]
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;[Job|JOB_CODE]:This field shows job that the employee is hired to perform. Job_Code from P2K_CM_JOBS is a 16-character alphanumeric mandatory field.
;[Title|ASSIGNMENT_TITLE]:This is the official or formal title of the position or job for this assignment. The assignment title is inherited from the position (or job) title, but can be overridden.
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;[Unit|UNIT_CODE]:This is the unit with which the employee is affiliated. Unit_Code from P2K_CM_UNITS is a 16-character alphanumeric mandatory field that will default from the group and may not be overridden.
;[Job|JOB_CODE]:This field shows the job that the employee is hired to perform.
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;[Department|DEPARTMENT_CODE]:This is the department to which the employee is assigned. Department_Code from P2K_CM_DEPARTMENTS is a 16-character alphanumeric mandatory field.
;[Unit|UNIT_CODE]:This is the unit the employee is affiliated with.
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;[Group|GROUP_CODE]:This is the group code that determines the policy rules under which the employee must be processed. Group_Code from P2K_CM_GROUPS is a 16-character alphanumeric mandatory field.
;[Department|DEPARTMENT_CODE]:This is the department the employee is assigned to.
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;[Payroll| ]:This field indicates the payroll schedule the employee is on, for example, weekly, bi-weekly, monthly.
;[Group|GROUP_CODE]:This is the group code that determines the policy rules under which the employee must be processed.
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;[Work Rule|WORK_RULE_CODE]:Work rules are used to determine standard payroll processing information required to create pay headers and transactions for an employee. This value is inherited from the position, group, department or job. but may be overridden. Work_Rule_Code from P2K_CM_WORK_RULES is a 16-character alphanumeric optional field.
;[Payroll|PAYROLL_CODE]:This field indicates the payroll schedule the employee is on, such as weekly, bi-weekly or monthly.
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;[Long Term Assignment| ]:This field is used for certain custom calculation functions and may be secured from view.
;[Work Rule|WORK_RULE (Field)]:Work rules are used to determine the standard payroll processing information required to create pay headers and transactions for an employee. This value is inherited from the position, group, department or job, but can be overridden.
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;[Requires Time Sheet| ]:This toggle indicates that the employee must complete a time sheet for their position.
;[Long Term Assignment|LONG_TERM_ASSIGNMENT]:This field is used for certain custom calculation functions and can be secured from view.
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!Status
;[Provide Public Service|PROVIDE_PUBLIC_SERVICE]:This toggle indicates if the position is to be reported as ‘Provide Public Service’ on specific government reports (e.g. Official Language Report - REOLA). Provide_Public_Service is an optional toggle field.
;[Requires Time Sheet|REQUIRES_TIME_SHEET]:This toggle defines that the employee must complete a time sheet for their position. This toggle controls whether UEGTS will create a separate timesheet (IPTS) for this assignment based on the option on the Work Rule Status. Only used for secondary assignments.
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;[Provide Internal Service|PROVIDE_INTERNAL_SERVICE]:This toggle indicates if the position is to be reported as ‘Provide Internal Service’ on specific government reports (e.g. Official Language Report - REOLA). Provide_Internal_Service is an optional toggle field.
;[ACA Category|ACA_CATEGORY]:This field defines the ACA Category for this group.
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;[Supervisory|SUPERVISORY]:This toggle indicates if the position is to be reported as ‘Supervisory’ on specific government reports (e.g. Official Language Report - REOLA). SUPERVISORY is an optional toggle field.
;[ACA Override|ACA_OVERRIDE]:This field is used for the entry of a value to override the Line 14 value for the employee.
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Employment Status
This field indicates an individual’s employment status as pending approval, active, on a leave of some type or terminated.
Status_Code from P2K_CM_EMPLOYMENT_STATUSES is a 16-character alphanumeric mandatory field.
!Status
;[Provide Public Service|PROVIDE_PUBLIC_SERVICE]:This toggle defines if the position is to be reported as 'Provide Public Service' on specific government reports (e.g. Official Language Report - [REOLA]).
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Leave Date
This field shows the date the employee’s leave commences.
Leave_Date is an optional date field you may manually enter or use the calendar (F9).
;[Provide Internal Service|PROVIDE_INTERNAL_SERVICE]:This toggle defines if the position is to be reported as 'Provide Internal Service' on specific government reports (e.g. Official Language Report - [REOLA]).
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Leave Reason
A reason for the leave of absence may be entered here.
Leave_Reason is an optional fixed lexicon (X_LEAVE_REASON).
;[Supervisory|SUPERVISORY]:This toggle defines if the position is to be reported as "Supervisory" on specific government reports (e.g. Official Language Report - [REOLA]).
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Return Date
This field shows the date the employee will return from the leave.
Leave_Return_Date is an optional date field.
;[Employment Status|STATUS_CODE]:This field defines an individual's employment status as pending approval, active, on a leave of some type or terminated.
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Replaced By #
This field shows the number and the name of the person replacing the employee.
This field is for documentation purposes only and the information displayed will not be used for processing.
Person_Code from P2K_HR_IDENTITIES is a 16-character alphanumeric optional field. You may manually enter the manager’s person code or retrieve it from the LOV (F9).
;[Leave Date|LEAVE_DATE]:This field shows the date the employee's leave commences.
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Job Profile
This field is the ‘job posting’ information that is linked to the recruitment application.
Job_Profile_Code from P2K_RE_JOB_PROFILES is an optional user-defined table.
;[Leave Reason|LEAVE_REASON]:A reason for the leave of absence can be entered here.
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!!IEAS - Compensation
;[Return Date|LEAVE_RETURN_DATE]:This field shows the date the employee will return from the leave.
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FTE
Full Time Equivalent (FTE) is a factor that indicates how an employee's weekly hours compare with the standard full time number of hours from the work rule, position, job or group. An FTE factor of 1.0000 indicates a full-time assignment, one of less than 1.0000 indicates a part-time assignment.
The FTE is re-dervived, if the weekly hours, the work rule or the job is changed.
FTE is a mandatory numeric field.
;[Replaced By #|PERSON_CODE]:This field shows the number and the name of the person replacing the employee. This field is for documentation purposes only and the information displayed will not be used for processing.
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O/R Work Calendar
This field may contain an override work calendar to be used in place of the work calendar defined on the work rule.
Work Calendars and Work Rules will be discussed in further detail during Salary Administration training.
Work_Calendar_Code from P2K_CM_WORK_CALENDARS is a 16-character alphanumeric code.
;[Job Profile|JOB_PROFILE_CODE]:This field is the 'job posting' information that is linked to the recruitment application.
\\
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!!Compensation tab
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Hours Per Day
This field shows the average daily hours the employee works. This value is inherited from the Work Rule, Position, Group or Job and may be overridden at the employee level.
Hours_Per_Day is an optional numeric field.
;[FTE|FTE]:Full Time Equivalent (FTE) is a factor that indicates how an employee's weekly hours compare with the standard full time number of hours from the work rule, position, job or group. An FTE factor of 1.0000 indicates a full-time assignment, An FTE factor of less than 1.0000 indicates a part-time assignment. The FTE is re-derived, if the weekly hours, the work rule or the job is changed.
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Hours Per Week
This field shows the average weekly hours the employee works. This value is inherited from Work Rule, Position, Group or Job and may be overridden at the employee level.
Hours_Per_Week is an optional numeric field.
;[O/R Work Calendar|WORK_CALENDAR_CODE]:This field may contain an override work calendar to be used in place of the work calendar defined on the work rule.
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Hours Per Pay
This field shows the average hours the employee works within a pay period. This value is inherited from Work Rule, Position, Group or Job and may be overridden at the employee level.
Hours_Per_Pay is an optional numeric field.
The following 5 fields Contract Days, School Days, Contract Limit, Periods Elected and Pay Starting are used exclusively for the control of contract processing.
;[Hours Per Day|HOURS_PER_DAY]:This field shows the average daily hours the employee works. This value is inherited from the Work Rule, Position, Group or Job and can be overridden at the employee level.
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Contract Days
If this is a contract assignment, this field shows the number of days within the contract.
Contract_Days is an optional numeric field.
;[Hours Per Week|HOURS_PER_WEEK]:This field shows the average weekly hours the employee works. This value is inherited from Work Rule, Position, Group or Job and can be overridden at the employee level.
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School Days
If this is a contract assignment, this field shows the number of school days within the contract.
School_Days is an optional numeric field.
;[Hours Per Pay|HOURS_PER_PAY]:This field shows the average hours the employee works within a pay period. This value is inherited from Work Rule, Position, Group or Job and can be overridden at the employee level.
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Contract Limit
If this is a contract assignment, this field displays the wage limit for the contract period.
Contract_Limit is an optional numeric field.
%%NOTE: The following 5 fields Contract Days, School Days, Contract Limit, Periods Elected and Pay Starting are used exclusively for the control of contract processing.%%
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Periods Elected
If this is a contract assignment, this field shows the number of pay periods that the wage is to be paid over for the contract period.
Periods_Elected is an optional numeric field.
;[Contract Days|CONTRACT_DAYS]:If this is a contract assignment, this field shows the number of days within the contract.
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Start Date of Pay
For contract assignment only: This field displays the date upon which the employee is to begin being paid. This may be different than the hire date.
Pay_Starting_Date is an optional date field.
;[School Days|SCHOOL_DAYS]:If this is a contract assignment, this field shows the number of school days within the contract.
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Range
Salary range provides minimum and maximum guidelines for the salary payable for the job, with which an employee's salary may be compared.
This range is inherited from the position or job, however, it may be overridden.
Range_Code from P2K_SA_SALARY_RANGES is a 16 character alphanumeric optional field.
;[Contract Limit|CONTRACT_LIMIT]:If this is a contract assignment, this field displays the wage limit for the contract period.
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Scale/Step
The Wage Scale and Step fields determine the wage that is derived from the wage scale table. Scale/Step is inherited from the position or job, and may be overridden.
This is an optional field. The data is drawn from Scale_Code from P2K_SA_WAGE_SCALES and Step_Code from P2K_SA_WAGE_SCALE_STEPS.
;[Periods Elected|PERIODS_ELECTED]:If this is a contract assignment, this field shows the number of pay periods that the wage is to be paid over for the contract period.
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Scale Rate
This field displays the rate the employee is receiving from the scale/step table.
This field will be automatically filled once the scale/step has been selected.
;[Start Date of Pay|PAY_STARTING_DATE]:For contract assignment only: This field displays the date that the employee is to start being paid. This may be different than the hire date.
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Basis
The rate basis is the unit of measure that the associate wage rate is being stored or displayed in.
It is either inherited from the position (or job), or defaulted from the wage scale and step. This basis may, however, be overridden (i.e. hourly, weekly, biweekly, semi-monthly, monthly or annually).
Rate_Basis is a mandatory fixed lexicon (X_RATE_BASIS).
;[Range|RANGE_CODE]:Salary range provides minimum and maximum guidelines for the salary payable for the job, which an employee's salary can be compared to. This range is inherited from the position or job, can can be overridden.
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Fulltime Wage
If the FTE indicated in the Work Arrangement area is less than 1.00, this toggle will indicate whether the displayed salary or wage is the full time equivalent amount.
Suppose an employee has an FTE of 0.5 and the wage rate indicated is $4,000. If the toggle is OFF, this means that the employee will actually receive the full $4,000.
If the toggle is turned ON, the displayed salary or wage is the 1.00 Full Time Equivalent amount. This means that in this case, where the FTE is 0.5, the employee will receive $2,000.
Use_FTE_Wages is an optional toggle field.
;[Skill Adjustment|SKILL_CODE]:This field allows users to identify the associated skill adjustment.
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Out Of Range
If the toggle is ON, the displayed wage is outside of the minimum or maximum values for the salary range.
If the toggle is OFF, either the wage is within the range, or there is no range for the job.
This toggle is automatically turned on when the salary is outside the minimum/maximum range on the Salary Range. To reset this toggle, re-enter the wage rate to be within the salary range selected.
Out_Of_Range is an optional toggle field.
;[Scale|SCALE_CODE] [Step|STEP_CODE]:The Wage Scale and Step fields determine the wage that is derived from the wage scale table. Scale/Step is inherited from the position or job, and can be overridden.
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Scale Overriden
If the toggle is ON, the displayed wage rate has been keyed manually, and is different from the rate on the scale step.
If the toggle is OFF, either the wage rate has not been overridden or else the scale step is not being used.
This toggle is automatically turned on when the salary is overridden from the salary provided by the scale/step code selected. To reset this toggle, re-enter the wage rate to be the same as the scale rate.
Scale_Override is an optional toggle field.
;[Scale Rate|DRV_SCALE_RATE]:This field displays the rate the employee is receiving from the scale/step table. This field will be automatically populated once the scale/step has been selected.
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Trigger Retro Pay
If this toggle is ON, this assignment record may be specifically included in an execution of UPRETRO for retroactive wage increases.
If this toggle is OFF, the UPRETRO program will use other criteria for selecting qualified retroactive wage changes.
Trigger_Retro is an optional toggle field.
;[Wage Rate|WAGE_RATE]: The employee's wage rate, expressed in terms of the rate basis, below. On this screen, there is an [in line calculator|WAGE_RATE CALCULATOR] for ease of wage changes.
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FLSA Uses Work Calendar
;[Basis|RATE_BASIS]:The rate basis is the unit of measure that the associated wage rate is being stored or displayed in. It is either inherited from the position (or job), or defaulted from the wage scale and step. This basis can, however, be overridden, such as hourly, weekly, biweekly, semi-monthly, monthly or annually.
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!!IEAS - Location
;[Fulltime Wage|USE_FTE_WAGES]:If the FTE defined in the Work Arrangement area is less than 1.00, this toggle indicates whether the displayed salary or wage is the full time equivalent amount. Example: An employee has an FTE of 0.5 and the wage rate defined is $4,000. If this toggle is set to OFF, the employee will actually receive the full $4,000. If the toggle is set to ON, the displayed salary or wage is the 1.00 Full Time Equivalent amount. Example: When the FTE is defined as 0.5, the employee will receive $2,000.
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First Manager
This is a derived field based on hierarchal information in the system to show the user what the system will use when the "First Manager" option is chosen in approvals. The order of determination starts with what is entered as the ‘Reports To’ person on the assignment itself.
;[Out Of Range|OUT_OF_RANGE]:If this toggle is set to ON, the displayed wage is outside of the minimum or maximum values for the salary range. If the toggle is set to OFF, either the wage is within the range, or there is no range for the job. This toggle is automatically turned ON when the salary is outside the minimum/maximum range on the Salary Range. To reset this toggle, re-enter the wage rate with a value within the salary range selected.
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Supervised By
This is the person code and name of the individual who supervises the employee when they are working in this assignment. This information is derived from either the incumbent of the position to which this positions reports (if available) or from the department manager. You may, however, override this value.
This field is used to establish a hierarchical organization structure for org chart reporting.
Person_Code from P2K_HR_IDENTITIES is a 16-character alphanumeric optional field. You may manually enter the manager’s person code or retrieve it from the LOV (F9).
;[Scale Overriden|SCALE_OVERRIDE]:If the toggle is set to ON, the displayed wage rate has been keyed manually, and is different from the rate on the scale step. If this toggle is set to OFF, either the wage rate has not been overridden or the scale step is not being used. This toggle is automatically turned on when the salary is overridden from the salary provided by the scale/step code selected. To reset this toggle, re-enter the wage rate to be the same as the scale rate.
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Responsibility Level
‘Responsibility Level’ is a security access feature and is defined on the Assign User Security Rights (IMSV) form.
A user may only access information on an employee who’s assignment responsibility is lower than, or equal to that defined for user access on IMSV.
The data for this field is inherited from the position, but it may be overridden.
Responsibility_Level is a fixed lexicon (X_RESPONSIBILITY_LEVEL) that you may complete with a value from the LOV (F9) provided.
;[Trigger Retro Pay|TRIGGER_RETRO]:If this toggle is set to ON, this assignment record can be specifically included in an execution of [UPRETRO] for retroactive wage increases. If this toggle is set to OFF, the [UPRETRO] program will use other criteria for selecting qualified retroactive wage changes.
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Service Rating
This field indicates an employee is on a probationary status for service or seniority purposes.
Service_Rating is an optional fixed lexicon (X_SERVICE_RATING) you may use to look up the value.
;[Trigger BE Pay|TRIGGER_BE_RETRO]:If this toggle is set to ON, this assignment record can be specifically included in an execution of [UBRETRO] for retroactive wage benefit changes resulting from wage increases. If this toggle is set to OFF, the [UBRETRO] program will not pick up any retro benefits to be processed. A "To Be Audited" pay with starting and ending dates that fall within the effective and expiry dates must also exist for [UBRETRO] function to process.
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Job Seniority Date
The job seniority date is used to track a seniority date that is related to a specific assignment, position, department or job.
The Job Seniority Date is defaulted to the Hire Date, upon the creation of the primary record. On subsequent assignments, this date is left blank and may be filled in.
Job_Seniority_Date is an optional date.
;[FLSA Uses Work Calendar|USE_WC_FOR_FLSA]:
\\
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!!Location tab
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Work Type
Work type is an assignment classification.
Work_Type is an optional fixed lexicon (X_WORK_TYPE).
%%Note: Focus-change is a desirable by-product of the ability to do a drill-into from any given field, such as position, job, unit, etc. This is accomplished by providing a LOV query (in IMFDH) that allows look up and translation of IDs.
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WC Class
Workers’ Compensation is a user-definable code.
WCB_Class is an optional user-defined lexicon (X_WCB_CLASS).
As a result, the Location tab's First manager and Supervised By fields have LOVs defined to provide the translation of the ID that is on the record (otherwise users would not see the name of the manager).
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Burden Method
This field specifies the burden method to be used for this in the Journalize Labor (UPGL) process. If this field is not specified, the burden method defined on the IDGR will be used.
Burden Method is an optional fixed lexicon (X_BURDEN_METHOD).
Burdening and Fringing will be discussed further during Payroll Advanced Training.
This means that if a user is on the Location tab of IEAS where these lookup/translations are made, and then goes to another screen for employees, the application will re-focus on this different employee.
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Burden Percent / Rate
This field specifies the burden percentage or rate corresponding to the burden method defined in the previous field.
Burdening and Fringing will be discussed further during Payroll Advanced Training.
There are several options that the customer has, as this will not be changed within the product:\\
1. Remove these fields from IEAS definition using IMFOS \\
2. Place these fields on their own tab instead of the Location tab, so that the change-in-focus will only occur when users go to this explicit tab.
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Auth Area
This field identifies the authorized area to which this employee is assigned. Only users with access to this authorization area will be able to see the employee's records. The authorized area is inherited from the position, but may be overridden.
Authorization_Code from P2K_CM_AUTHORIZATION_AREAS is a 16-character alphanumeric optional field.
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Work Division
This field associates a work division to the assignment, for use with the Time Scheduling module and workers. If using theTime Scheduling module this column should be filled in.
Work_Division from P2K_TS_WORK_DIVISIONS is a 16-character alphanumeric optional field you must either manually enter or select a value from the LOV(F9) provided.
;[First Manager|EID_ID_FIRST_MANAGER]:This is a derived field based on hierarchical information in the system to show the user what the system will use when the "First Manager" option is chosen in approvals. The order of determination starts with what is entered as the 'Reports To' person on the assignment itself.
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Works In Location
This field displays the work locations where the employee may normally be found, or where their primary duties are performed. The data for this field is inherited from the department, but may be overridden.
Location from P2K_CM_LOCATIONS is a 16-character alphanumeric mandatory field.
;[Supervised By|PERSON_CODE]:This is the person code and name of the individual who supervises the employee when they are working in this assignment. This information is derived from either the incumbent of the position that this position reports to, if available, or from the department manager. Users can override this value. This field is used to establish a hierarchical organization structure for org chart reporting.
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Jurisdiction Code
This field holds the GEO code of work tax jurisdiction for this assignment.
This field is defaulted from the location code, and may be overridden. This field is restricted to show only those jurisdictions within the state identified by the location code.
Geo_Code from P2K_CM_TAX_JURISDICTIONS is a 16-character alphanumeric optional field.
;[Responsibility Level|RESPONSIBILITY_LEVEL]:'Responsibility Level' is a security access feature and is defined on the Assign User Security Rights ([IMSV]) form. A user can only access information on an employee who's assignment responsibility is lower than, or equal to, that defined for user access on [IMSV]. The data for this field is inherited from the position, but it can be overridden.
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Send Pays To Location
This field identifies the location where an employee's pay checks or deposit slips should be sent. This field may be left blank if the pays are to be sent to the employee’s ‘work out of’ location.
This field may be used in the sorting of checks and deposits. If this field is left blank, checks and deposits may also be sorted by department or work location.
Location from P2K_CM_LOCATIONS is a 16-character alphanumeric optional field.
;[Service Rating|SERVICE_RATING]:This field defines that an employee is on a probationary status for service or seniority purposes.
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Web Pay Stub Only
If this toggle is on, the Information that can be used by the UPSTUB programs as a bypass. If on the UPSTUB can be made to not print for this person.
;[Job Seniority Date|JOB_SENIORITY_DATE]:The job seniority date is used to track a seniority date that is related to a specific assignment, position, department or job. The Job Seniority Date is defaulted to the Hire Date, upon the creation of the primary record. On subsequent assignments, this date is left blank and can be filled in.
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Phone #
This field shows the normal work phone number where the employee may be contacted.
3144662421 will be formatted to (314) 466-2421
Phone_Number is a 20-character optional alphanumeric field that may be manually entered or will default once location is entered.
;[Work Type|WORK_TYPE]: Work type is an assignment classification.
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Phone Ext
This field holds the normal work phone extension where the employee may be contacted.
Phone_Extension is a 16-character optional alphanumeric field that may be manually entered or will default once location is entered.
;[WC Class|WCB_CLASS]:Workers' Compensation is a user-definable code.
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Email
This field holds the employee's work email address. This value is inherited from the locations, however, it may be overridden.
Email_Address is a 50-character optional alphanumeric field.
;[Burden Method|BURDEN_METHOD]: This field defines the burden method to be used in the Journalize Labor ([UPGL]) process. If this field is not defined, the burden method defined on [IDGR] will be used.
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!!IEAS - Premiums
Premiums from the Position or Job forms are not shown on the assignment screen.
;[Burden Percent / Rate|BURDEN_RATE]: This field defines the burden percentage or rate corresponding to the burden method defined in the previous field.
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Premium
This field displays the user-defined premium code that uniquely identifies this premium within the organization.
Premium_Code from P2K_SA_PREMIUMS is an optional field.
;[Auth Area|AUTHORIZATION_CODE]:This field defines the authorized area the employee is assigned to. Only users with access to this authorization area will be able to see the employee's records. The authorized area is inherited from the position, but can be overridden.
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Premium Rate
This field is a display-only field, indicating the default value defined for this premium in the Define Premiums (ISPM) screen.
Premium_Rate from P2K_SA_PREMIUM_DETAILS is an optional field populated from the data of the premium chosen.
;[Work Division|WORK_DIVISION_CODE]:This field associates a work division to the assignment, for use with the Time Scheduling module and workers. If using the Time Scheduling module, this column should be filled in.
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Basis
This field is a display-only field, indicating the value default defined for this premium in the Define Premiums (ISPM) screen.
Rate_Basis from P2K_SA_PREMIUM_DETAILS is an optional fixed lexicon (X_RATE_BASIS) from the data of the premium chosen.
;[Works In Location|LOCATION_CODE]:This field displays the work locations where the employee can normally be found, or where their primary duties are performed. The data for this field is inherited from the department, but can be overridden.
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O/R Rate
This field may be used to provide a value, or override the default value defined for this premium.
Premium_Rate from P2K_SA_PREMIUM_USAGES is an optional field you may use to override the defaulted premium rate.
;[Jurisdiction Code|GEO_CODE]:This field holds the GEO code of work tax jurisdiction for this assignment. This field is defaulted from the location code, and can be overridden. This field is restricted to show only those jurisdictions within the State defined by the location code.
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O/R Basis
This field is used in conjunction with the O/R Rate to indicate the unit of measure for this premium, when the rate is overridden.
Rate_Basis from P2K_SA_PREMIUM_USAGES is an optional fixed lexicon (X_RATE_BASIS) you may use to override the default rate basis.
;[Send Pays To Location|LOCATION_CODE]:This field defines the location where an employee's pay checks or deposit slips should be sent. This field can be left blank if the pays are to be sent to the employee's 'work out of' location. This field can be used in the sorting of checks and deposits. If this field is left blank, checks and deposits can also be sorted by department or work location.
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!!IEAS - Distributions
;[Web Pay Stub Only|WEB_PAY_STUB_ONLY]:If this toggle is set to ON, the UPSTUB programs will bypass this employee. If this toggle is enabled, employees will only have access to their pay deposits via Self Service.
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Seq #
This field defines the sequential order (or line number) of the distribution code for this assignment. You may define one or multiple distribution lines with splits.
Split_Sequence from P2K_CM_DISTRIBUTIONS is a 5 digit mandatory.
;[Phone #|PHONE_NUMBER]:This field displays the normal work phone number where the employee can be contacted. 3144662421 will be formatted to (314) 466-2421.
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Distribution Code
This field shows the distribution code receiving the portion of costs. This is normally the distribution of the wages associated with the assignment.
See the section on ‘Distribution Defaulting Logic’ in this manual for more detail.
Disrtibution_Code from P2K_CM_DISTRIBUTIONS is a 50 character alphanumeric mandatory.
The Distribution Editor button provides an editor to aid in the creation of the correct distribution code.
;[Phone Ext|PHONE_EXTENSION]:This field displays the normal work phone extension number where the employee can be contacted.
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The information displayed in the distribution editor is based on the set up in the G/L Segments form. If segment values are completed for a segment and the ‘Must Validate’ toggle is on, then an LOV will be provided.
As each segment is chosen, the complete distribution will be shown at the top of the form.
When you are satisfied with the distribution created, press OK. This will take the full or partial distribution and place it back on the previous form in the Distribution field.
If you do not want the distribution code to be returned to the previous form, press ‘Cancel’.
;[Email|EMAIL_ADDRESS(Field)]:This field displays the employee's work email address. This value is inherited from the locations, but, it can be overridden.
\\
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!!Premiums tab
Premiums from the Position or Job forms are not shown on the assignment screen. \\
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Split Rule
The distribution split rule indicates whether the distribution is being split by a percentage, by flat amount or by the Distribution pick list of authorized assignments.
See Distribution under General Ledger Companies in the Payroll Advanced manual for more information.
Split_Rule from P2K_CM_DISTRIBUTIONS is an optional fixed lexicon (X_SPLIT_RULE).
;[Premium|PREMIUM_CODE]:This field displays the user-defined premium code that uniquely identifies this premium within the organization.
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Dist %
If the split rule is ‘by percent’ then indicate the percent in this field. You must enter the percentage has a whole number, not a decimal.
For example, to indicate 6% you would enter 6, not .06
Split_Percent from P2K_CM_DISTRIBUTIONS is a 5-digit optional percentage field.
;[Premium Rate|PREMIUM_RATE]:This field is a display-only field, indicating the default value defined for this premium on the Define Premiums ([ISPM]) screen.
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User %
This value in this field is for display purposes only and is defaulted once the Dist %.
;[Basis|RATE_BASIS]:This field is a display-only field, indicating the default value defined for this premium on the Define Premiums ([ISPM]) screen.
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Amount $
If the split rule is ‘by amount’ then indicate the amount in this field.
Split_Amount from P2K_CM_DISTRIBUTIONS is an 18 digit optional numeric field.
;[O/R Rate|PREMIUM_RATE]: This field can be used to provide a value, or override the default value defined for this premium.
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Start Date
For Distribution Pick Lists, this is the start date from this distribution may be used.
For Funds, this is the start date that the fund becomes available.
;[O/R Basis|RATE_BASIS]:This field is used in conjunction with the O/R Rate to define the unit of measure for this premium, when the rate is overridden.
\\
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!!Distributions tab
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End Date
For Distribution Pick Lists, this is the last date that this distribution mat be used.
For funds, this is the end of that fund's availability.
;[Seq #|SPLIT_SEQUENCE]:This field defines the sequential order (or line number) of the distribution code for this assignment. Users can define one or multiple distribution lines with splits. The last distribution code in the sequential order will always get the remainder of the amount.
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Fund / Description / Program / Responsible Person
These fields are used in Fund processing.
They are defaulted from the fund definition and may not be changed.
;[Distribution Code|DISTRIBUTION_CODE]:This field shows the distribution code receiving the portion of costs. This is normally the distribution of the wages associated with the assignment.\\ \\The Distribution Editor button provides an editor to aid in the creation of the correct distribution code. The information displayed in the distribution editor is based on the set up on the G/L Segments form. If segment values are completed for a segment and the 'Must Validate' toggle is ON, then an LOV will be provided. As each segment is chosen, the complete distribution will be shown at the top of the form. When users are satisfied with the distribution created, press OK. This takes the full or partial distribution and places it back on the previous form in the Distribution field. If users do not want the distribution code to be returned to the previous form, press 'Cancel'.
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!!IEAS - Elements
The Element tab is for display purposes only and will be discussed during Payroll Advanced training.
;[Split Rule|SPLIT_RULE]:The distribution split rule defines whether the distribution is being split by a percentage, by flat amount or by the Distribution pick list of authorized assignments. The options are:\\
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!!IEAS - Fund Actual
The Fund Actual tab is for display purposes only and will be discussed during Payroll Advanced training.
;:__Not Specified__: If 'Not Specified' is selected, there is no need to define percentages or amounts, the system will post the entire 100% to the distribution code.
;:__Split By Percent__: See Percentage field for more information
;:__Split By Flat Amount__: See Amount field for more information
;:__Distr. Pick List__: On the Distribution tab of IEAS, sequences are created with the split rule 'Dist. Pick List' with the start and end dates defined. Users MUST complete both the start and end date fields on IEAS. The pick list will be applied to either a pay transaction ([IPTR]) or pay line ([IPPH]) through the following procedure:
;:1. Select the Distribution Mask button. Example: on Pay Lines tab on [IPPH]).
;:2. Click on the List of Distribution Editor button.
;:3. Select Distribution from list.
;:__Benefit Account__: On the Distribution tab, this selection allows users to distribute labor and benefit burden by multiple funds based on grants, funds, etc. The majority of most employee costs of burdening benefits are distributed to the same fund(s) as the wages, however, there may be employee benefits burdening/encumbrances that are not based on the same fund(s) distribution as the wage distribution. The difference in distribution can be due to grants that are awarded to cover salary only, therefore benefits need to be charged elsewhere.
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;[Dist %|SPLIT_PERCENT]:If the split rule is defined as 'By Percent' users should define the percent in this field. Users must enter the percentage has a whole number, not a decimal. Example: to indicate 6% you would enter 6, not .06
;[User %|USER_PERCENT]: If the split rule is defined as 'Split By Percent' users should define the User percentage in this field. After the Distr % is entered, the User % is defaulted with the Distr %. This defaulted value can be overridden.
;:%%information Note that the system will not check to see if the Distribution and User percentages add up to 100%. This field is for informational purposes only, no processing logic is set for User %.
;[Amount $|SPLIT_AMOUNT]:If the split rule is defined as 'Split By Flat Amount' users should define the amount to be given to the distribution code in this field. When the 'Split By Flat Amount' is used, the distribution code will be posted with the exact amount as defined. The last sequential split line will be adjusted positively or negatively. Only one split rule should be used on a single distribution tab. Users can however, set up separate split rules for different assignments, positions or jobs.
;[Start Date|START_DATE]:For Distribution Pick Lists, this is the start date that this distribution can be used. For Funds, this is the start date that the funds become available.
;[End Date|END_DATE]:For Distribution Pick Lists, this is the last date that this distribution can be used. For funds, this is the end of that fund's availability.
;[Fund/Description/Program/Responsible Person]: These fields are used in Fund processing. They are defaulted from the fund definition and cannot be changed.
\\
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!!Elements tab
The Element tab is for display purposes only.
\\
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!!Fund Actual tab
The Fund Actual tab is for display purposes only.
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![Notes|Edit:Internal.IEAS]
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This page (revision-72) was last changed on 26-Jan-2023 13:31 by Kevin HiggsTop