TRACK HEALTH ISSUES#
Health Issues (IHHI) can be recorded in detail, covering information on the time, location, factors, prevention, plans to return to work, health claims, medical exams and lost time surrounding a specific incident.
The definition data for the Health Issues form is stored in the P2K_SH_HEALTH_ISSUES table.
IHHI Form Field Descriptions#
| Field | Description |
|---|---|
| Entity | This field defines the entity the employee works for. |
| Incident | If this health issue is associated with a safety incident, this field defined the incident code. There can be a health issue without an incident, so the incident number is not required. When an incident code is defined, the ‘Date of Incident’ and ‘Date Reported’ fields (below) are automatically populated. |
| Employee | This field defines the employee who was injured in the incident. This is a mandatory field that users must select from the LOV. The LOV is linked to an assignment on IEAS (P2K_HR_ASSIGNMENTS) to identify the employee and their position. |
| Case # | This field defines a user-defined code that uniquely identifies the health issue case. This number can be changed after the record has been created. |
| Incident Date | This field defines the date the incident took place. |
| Other | This field defines the name of any external person who may have been injured in the incident. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key (ECT_ID_REGARDING) |
Injury Details tab#
| Field | Description |
|---|---|
| Injury Class | This field defines the nature of the injury. |
| Illness Class | This field classifies the type of injury. |
| Developed Over Time | When this toggle is set to ON, the injury developed over time. |
| Cumulative Injury | When this toggle is set to ON, the injury is the cumulative result of multiple health issues. |
| Left Side Affected | When this toggle is set to ON, the health issue has affected the employee’s left side. |
| Right Side Affected | When this toggle is set to ON, the health issue has affected the employee’s right side. |
| Closest Relative | This field defines the closest relative or contact for the employee. |
| Date Last Exposed | This field defines the last date the employee was exposed to the health issue. |
| Disabled as of | If the injury resulted in a disability, this field defines the date of the disability. |
| Deceased as of | If the injury resulted in a death, this field defines the date of the death. |
| Time of Death | If the injury resulted in a death, this field defines the time of the death. NOTE: The time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’. |
| Injury List | Users can enter any injuries associated with the health issue. |
| Body Part List | Users can enter any body parts affected by the health issue. |
| Previous Injury | Users can enter any previous injury associated with the health issue. |
Work Plan tab#
| Field | Description |
|---|---|
| Lost Time Class | This field defines the nature of the lost time. |
| Days Away from Work | This field defines the number of days the employee was away from work as a result of the health issue. |
| Days Restricted Work | This field defines the number of days the employee was on restricted work detail. |
| Estimated Future Days Lost | This field defines an estimate of how many days will be lost in the future for this employee. |
| Start of Lost Time | This field defines the first date of the lost time for this employee. |
| Returned to Partial Duties | This field defines the date the employee returned to work partial duties. |
| Returned to Full Duties | This field defines the date the employee returned to full work duties. |
| Widow Surviving | When this toggle is set to ON, the deceased employee has left a widow or widower. |
| Autopsy Performed | When this toggle is set to ON, an autopsy has been performed on the deceased employee. |
| Stopped Work Immediately | When this toggle is set to ON, the employee stopped work immediately when the health incident occurred. |
| Worked Next Day | When this toggle is set to ON, the employee returned to work the next day after the incident. |
| Paid for Day of Incident | When this toggle is set to ON, the employee was paid for the whole day on the day the incident occurred. |
| Pay Continuing | When this toggle is set to ON, the employee will be paid during the time they are away from work. |
| Will Modify Duties | When this toggle is set to ON, the employee will work modified duties. |
| Overtime Paid | When this toggle is set to ON, the employee was paid overtime. |
| Return to Work Plan | Users can enter details of the the arrangement for the employee to return to work. |
Health Claim tab#
| Field | Description |
|---|
| Field | Description |
|---|---|
| Claim Status | This field defines the current status of the claim. |
| Date Prepared | This field defines the date the claim was prepared. |
| Date Submitted | This field defines the date the claim was submitted. |
| Claim Amount | This field defines the cash amount of the claim. |
| Government Act | If this claim is covered under a government act, the legislation is defined here. |
| Prepared By EE/Or By Contact | These fields define the individual who prepared the claim. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Insured By | This field defines the organization that insured the employee. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_INSURED_BY. |
| 3rd Party Adm | This field defines the name of any third party administrator, specifically, an individual or organization that administers workers compensation claims. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_THE_TPA. |
| Reference | Users can enter a reference to the cost, such as an invoice number. |
| Statement | Users can enter a health claim statement. |
Medical Exam tab#
The definition data for the Medical Exam form is stored in the P2K_SH_MEDICAL_EXAMS table.| Field | Description |
|---|---|
| Exam Date | This field defines the date of the medical exam. |
| Medical Type | This field defines the nature of the medical exam. |
| Status | This field defines the current status of the medical exam. |
| Treatment Source | This field defines the facility where the treatment was given. |
| Next Exam Date | This field defines the next exam date. |
| Performed By | This field defines the individual who performed the examination. The link to IECI (P2K_HR_CONTACTS) is an optional field that users select from the LOV. |
| Conducted In | This field defines the location where the exam was conducted. This is an optional field that users select from the LOV. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_CONDUCTED_IN. |
| Authorized | When this toggle is set to ON, the medical exam has been authorized. |
| Hospitalized | When this toggle is set to ON, the exam will require the individual to be hospitalized. |
| Description | Users can enter a description of the medical exam. |
| Reason | Users can enter a reason for the medical exam. |
| Result | Users can enter the results of the medical exam. |
Health Cost tab#
The definition data for the Health Cost form is stored in the P2K_SH_HEALTH_COSTS table.| Field | Description |
|---|---|
| Cost Date | This field defines the date the cost was incurred. |
| Cost Category | This field defines the nature of the cost. |
| Cost Amount | This field defines the actual amount of the health cost. |
| Currency | This field defines the currency the cost amount is expressed in. |
| Employer % | This field defines the percent of the cost to be paid by the employer. |
| Payment Status | This field defines the current status of the payment for the cost. |
| Payment Method | This field defines how payment was made for the cost. |
| Description | Users can enter a short description of the health cost being defined. |
| Cost Reference | Users can enter a reference to the cost, such as an invoice number. |
Time Details tab#
The definition data for the Time Lost Details form is stored in the P2K_SH_TIME_LOST_DETAILS table.| Field | Description |
|---|---|
| Employee | This field defines the employee involved in the incident. |
| Time Lost Code | This field displays a unique code to identify the lost time being recorded. |
| Start Date | This field defines the first date of the time detail being recorded. |
| Time Value | This field defines the amount of time lost due to the health issue. |
| Time Basis | This field defines the unit of measure the time value is being expressed in. |
| Wage Rate | This field defines the wage rate of the time lost associated to the health issue. |
| Rate Basis | This field defines the unit of measure the wage rate is being expressed in. |
| Reference Info | Users can enter additional reference information about the time details. |
Health Issue tab#
Once the ‘Injured Employee’ field has been defined, the entity, department and job fields are automatically populated with the information from the IEAS form. However, these field can be edited.| Field | Description |
|---|---|
| Department | This field defines the department the employee is assigned to. |
| Job | This field defines the employee’s job. |
| Date of Incident | This field defines the date the incident occurred. |
| Time of Incident | This field defines the time the incident occurred. |
| Time Started Work | This field defines the time the employee started work before the incident. |
| Time Left Work | This field defines the time the employee left work because of the incident. |
| Health Issue Type | This field defines the nature of the incident. |
| Health Issue | This field defines the reason for the health issue. |
| Privacy Case | When this toggle is set to ON, "Privacy Case" will show in place of the employee name. OSHA requires that certain types of injuries, and any case in which an injured employee voluntarily requests that their name not be entered on the OSHA 300 log, the phrase "Privacy Case" should be entered instead of the employee name. In all other cases, the injured employee's name must be printed on the reports. |
| Reported By EE/Or Contact | These fields identify the individual who reported the health issue. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Date Reported | This field defines the date the issue was reported. |
| Time Reported | This field defines the time the issue was reported. |
| How Reported | This field defines how the issue was reported. |
| Health Issue Text | Users can enter further information regarding the health issue. |
Causes tab#
| Field | Description |
|---|---|
| Cause of Health Issue | Users can enter the cause of the issue. |
| Task Being Performed | Users can enter the task being performed at the time of the incident. |
| Hazardous Conditions | Users can enter any hazardous conditions associated the issue. |
| Protective Apparel | Users can enter any protective apparel associated the issue. |
Involved Factors tab#
| Field | Description |
|---|---|
| Conducting Business | When this toggle is set to ON, the issue occurred while the employee was conducting business. |
| Regular Duties | When this toggle is set to ON, the issue occurred while the employee was performing regular duties. |
| Safeguards in Place | When this toggle is set to ON, proper safeguards were in place when the issue occurred. |
| Rules Obeyed | When this toggle is set to ON, the appropriate work place rules had been obeyed when the issue occurred. |
| Machine Failure | When this toggle is set to ON, the issue was a result of a machine failure. |
| Substance Abuse | When this toggle is set to ON, the issue was a result of substance abuse by one or more employees. |
| Safeguards Used | When this toggle is set to ON, the appropriate safeguards were used prior to this issue. |
| Anonymous | When this toggle is set to ON, the issue was reported anonymously. |
| Equipment Involved | Users can enter any equipment associated this issue. |
| Substance Involved | Users can enter any substances associated this issue. |
| Employee Prevention | Users can enter any preventative measures taken by the employee. |
| Employer Prevention | Users can enter any preventative measures taken by the employer. |
