TRACK SAFETY INCIDENTS#
The Track Safety Incidents (IHIN) allows users to record information on safety incidents. These incidents can be recorded in detail, covering information on the time, location, factors, investigation and costs surrounding a specific incident.
In addition, this area allows users to keep records of medical costs, exams and time lost due to illness and injury.
The definition data for the Track Safety Incidents screen is stored in the P2K_SH_INCIDENTS table.
IHIN Field Descriptions#
| Field | Description |
|---|---|
| Entity | This field defines the entity associated with the incident. |
| Incident Code | This field displays a user-defined code that uniquely identifies the incident. |
| Description | This field displays a description of the incident |
Investigation tab#
| Field | Description |
|---|---|
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Date Investigated | This field defines the date of the investigation. |
| Date Closed | This field defines the date the investigation was closed. |
| Avoidable | When this toggle is set to ON, the investigation determined that the incident was avoidable. |
| Investigation Result | Users can enter additional information about the investigation and the results in this field. |
People Involved tab#
| Field | Description |
|---|---|
| Case Number | This field displays the user-defined code that uniquely identifies the investigation case number. |
| Incident Date | This field defines the date the incident occurred. |
| Incident Time | This field defines the time the incident occurred. NOTE: The time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’. |
| Entity | This field defines the entity the employee works for. |
| Injured Employee/Or Contact | These fields define the name(s) of any individuals who were injured in the incident. |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field you may fill manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. Once the ‘Injured Employee’ field has been selected, the entity, department and job fields will automatically fill with information from IEAS. However, these fields can be edited. |
| Department | This field defines the department the employee is assigned to. |
| Job | This field defines the employee’s job. |
| View Health Issue | This link will take users to the Track Health Issues (IHHI) form. |
Vehicle Reports tab#
The definition data for the Vehicle Reports screen is stored in the P2K_SH_VEHICLE_REPORTS and P2K_SH_VEHICLE_PASSENGERS table.
| Field | Description |
|---|---|
| Vehicle Year | This field defines the year the vehicle was made. |
| Vehicle Type | This field defines the type of vehicle. |
| Vehicle Make | This field defines the make of vehicle. |
| Vehicle Plates | This field defines the vehicle’s license plate number. |
| Vehicle Speed | This field defines how fast the vehicle was going. |
| Driven By EE/Or By Contact | These fields define the name of the individual driving the vehicle at the time of the incident. |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Owned By EE/Or By Contact | These fields define the name of the vehicle owner. |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| State/Prov | This field defines the State or Province where the vehicle is registered. |
| Insurance Company | This field defines the company that insures the vehicle. |
| Insurance Policy | This field defines the policy the vehicle is insured under. |
| Company Vehicle | When this toggle is set to ON, the vehicle is owned by the entity. |
| Seat Belt Worn | When this toggle is set to ON, the operator of the vehicle was wearing a seat belt. |
| Photos Taken | When this toggle is set to ON, photos were taken at the accident site. |
| Recovery Cost | This field defines the recovery costs associated with the incident. |
| Repair Cost | This field defines the repair costs associated with the incident. |
| Road Conditions | This field defines the road conditions at the time of the incident. |
| Weather Conditions | This field defines the weather conditions at the time of the incident. |
| Damage | This field defines the damage sustained during the incident. |
| Operator Statement | Users can enter the accident statement from the operator of the vehicle in this field. |
Vehicle Passenger#
| Field | Description |
|---|---|
| Passenger Employee/Contact | These fields define the passengers in the vehicle. |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Passenger Injuries | This field defines any injuries sustained by the passengers during the incident. |
| Passenger Statement | Users can enter the accident statement(s) from the vehicle passenger(s). |
| Seat Belt Worn | When this toggle is set to ON, the passengers were wearing seat belts. |
Witnesses tab#
The definition data for the Incident Witnesses screen is stored in the P2K_SH_INCIDENT_WITNESSES table.
| Field | Description |
|---|---|
| Date Interviewed | This field defines the date of the interview. |
| Witnessed By Employee/Contact | These fields define the name(s) of any witness(es) of the incident. |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Interviewed By Employee/Contact | These fields define the individual who interviewed the witness(es) of the incident. |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. |
| Witness Statement | Users can enter the witness’s statement of the incident in this field. |
Associated Costs tab#
The definition data for the Health Access screen is stored in the P2K_SH_HEALTH_COSTS table.
| Field | Description |
|---|---|
| Cost Date | This field defines the date the cost was incurred. |
| Cost Category | This field defines the category the cost. |
| Cost Amount | This field defines the actual amount of the health cost. |
| Currency | This field defines the currency in which the cost amount is expressed in. |
| Employer % | This field defines the percent of the cost to be paid by the employer. |
| Payment Status | This field defines the current status of the payment for the cost. |
| Payment Method | This field defines how the payment was made for the cost. |
| Description | This field displays a short description of the health cost being defined. |
| Cost Reference | Users can enter a reference the cost, such as an invoice number. |
Incident Info tab#
Incident Area#
| Field | Description |
|---|---|
| Incident Date | This field defines the date the incident occurred. Optional. |
| Incident Time | This field defines the time the incident occurred. NOTE: The time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’. Optional. |
| Incident Status | This field defines the current status of the incident. Options are: * Newly Reported * Being Investigated * Investigation Completed * Closed. Optional. |
| Incident Type | This field defines the nature of the incident. Options are: * Safety Violation * Near Miss * Accident. Optional |
| Incident Category | This field further categorizes the incident. Optional |
| Incident Reason | This field defines a reason for the incident, if applicable. Options are: * Substance Abuse * Machine Failure * Not Use Safety Device * Disobeyed Rules |
Location Area#
| Field | Description |
|---|---|
| Location | Mandatory. This field defines the location of the incident. Example: If an entity has two or three plants, this field will identify which plant the incident occurred at. |
| Place of Incident | This field further defines the exact location of the incident, by room, station, etc. Optional |
| Address Line 1 | This field defines the exact address of the incident. NOTE: Once the ‘Location’ field (above) has been defined, any location information defined on IDLN, such as address, phone number, email address, etc. will automatically populate the address fields below. However, these fields can be edited. |
| Address Line 2 | Users can enter further information for the exact address of the incident. Optional. |
| Locality | This field defines the Town or City of the incident. Optional. |
| State/Province | Mandatory. This field defines the State or Province of the incident. |
| Zip Postal | This field defines the zip or postal code for the address of the incident location. Optional |
Reported Area#
| Field | Description | |
|---|---|---|
| Reported by Employee/Or by Contact | These fields define the individual who reported the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. | |
| Investigated by Employee/Or By Contact | These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID. | |
| Date Reported | This field defines the date the incident was reported. NOTE: The system allows for the Date Reported to be earlier than the Incident Date. Optional. | |
| Time Reported | This field defines the time the incident was reported. NOTE: The time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’. | |
| How Reported | This field defines the communication method used to report the incident. Options are: * In Person * Phone * Fax * Self Service Optional. | |
| Anonymous | When this toggle is set to ON, the incident was reported anonymously. | |
| Not OSHA Reportable |
Phone Area#
| Field | Description |
|---|---|
| Phone # | This field defines the phone number of the incident location. |
| Phone Extension | This field defines the phone extension number for the incident location, if applicable. |
| Fax # | This field defines the fax number for the incident location, if applicable. |
| Email Address | This feild defines an email address for the incident location, if applicable. |
| Notification List | This field defines all individuals who were notified of the incident. |
Incident Factors tab#
| Field | Description |
|---|---|
| Caused By EE | Defines the name of the specific employee that caused the incident. |
| On Government Property | When this toggle is set to ON, the incident occurred on government property |
| On Employer Site | When this toggle is set to ON, the incident occurred at the work site. |
| Entire Dept Affected | When this toggle is set to ON, the entire department was affected by the incident. |
| Vehicle Involved | When this toggle is set to ON, a vehicle was involved in the incident. |
| Equipment Involved | When this toggle is set to ON, equipment was involved in the incident. |
| Incident Description | Users can enter additional information about the incident in this field. |
| Environmental Factors | If the work environment, such as a windy construction site, is a factor in the incident, the factors are defined in this field. |
| Incident Caused By | Defines the name of the specific individual (not an employee) that caused the incident. |
