This page (revision-33) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by JMyers

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33 26-Nov-2021 10:22 7 KB Meg McFarland to previous
32 26-Nov-2021 10:22 7 KB Meg McFarland to previous | to last
31 26-Nov-2021 10:22 7 KB Meg McFarland to previous | to last
30 26-Nov-2021 10:22 7 KB Meg McFarland to previous | to last
29 26-Nov-2021 10:22 7 KB Meg McFarland to previous | to last
28 26-Nov-2021 10:22 7 KB Meg McFarland to previous | to last
27 26-Nov-2021 10:22 7 KB Karen Parrott to previous | to last
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Page References

Incoming links Outgoing links
IEID
IEID

Version management

Difference between version and

At line 1 changed one line
Maintain Identity Information
[{TableOfContents }]
!!!Maintain Identity Information
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Identity is one of the mandatory pieces of information created for an employee when they are hired into the organization.
Identity is one of the mandatory pieces of information created for an employee when they are hired into the organization.
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Only primary legal name is stored on the identity record.
Only primary legal name is stored on the identity record.
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;[File
This field holds the name for the file containing the employee's picture. This file can only be provided in JPG/JPEG, GIF or PNG formats.
The file must be located in the directory identified in the preference setting (in the IMST screen) for EMP IMAGE FLDR. This directory, if specified by directory (i.e. C:\Pictures) is based upon the application server. This directory may also be specified by universal network connection (UNC) descriptor (i.e. \\ProdServer\Pictures) as long as the application server process has access to this folder.
If there is no photo file provided, or the file name is invalid, then the file DEFAULT.JPG, in this same directory will be used.
Photo_Location is a 50-character alphanumeric optional field. This field will default as ‘default.bmp’
;[File|PHOTO_LOCATION]
This field holds the name for the file containing the employee's picture. This file can only be provided in JPG/JPEG, GIF or PNG formats. The file must be located in the directory identified in the preference setting (in the IMST screen) for EMP IMAGE FLDR. This directory, if specified by directory (i.e. C:\Pictures) is based upon the application server. This directory may also be specified by universal network connection (UNC) descriptor (i.e. \\ProdServer\Pictures) as long as the application server process has access to this folder. If there is no photo file provided, or the file name is invalid, then the file DEFAULT.JPG, in this same directory will be used. Photo_Location is a 50-character alphanumeric optional field. This field will default as ‘default.bmp’
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!Identification
Person Code
This field holds the unique code or number assigned to this employee by the organization (i.e. employee number, personal ID number, badge number). This code may be auto-generated by the system when the employee is added, in addition, it may be changed with no loss of information or integrity.
Person_Code is a 16-character alphanumeric mandatory field assigned on the IEHR form.
!Identification
;[Person Code|PERSON_CODE]:This field holds the unique code or number assigned to this employee by the organization (i.e. employee number, personal ID number, badge number). This code may be auto-generated by the system when the employee is added, in addition, it may be changed with no loss of information or integrity. Person_Code is a 16-character alphanumeric mandatory field assigned on the IEHR form.
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Gov’t Code Origin
This field indicates the country associated with the government code provided.
Setting this variable to USA or Canada will result in the government code being formatted accordingly (999-99-9999 for the USA and 999-999-999 for Canada)
;[Gov’t Code Origin|GOVT_CODE_ORIGIN]:This field indicates the country associated with the government code provided. Setting this variable to USA or Canada will result in the government code being formatted accordingly (999-99-9999 for the USA and 999-999-999 for Canada)
At line 28 changed 4 lines
SSN
U.S.A.: This field displays the employee’s Social Security Number (SSN).
Canada: This field displays the employee’s Social Insurance Number (SIN).
Government_Code is a 16-character alphanumeric mandatory.
;[SSN|GOVERNMENT_CODE]: U.S.A.: This field displays the employee’s Social Security Number (SSN). Canada: This field displays the employee’s Social Insurance Number (SIN). Government_Code is a 16-character alphanumeric mandatory.
At line 33 changed 4 lines
Gov’t Code Verified
If this toggle is ON, the government code has been verified.
If this toggle is OFF, the government code has not been verified
Govt_Code_Verified is an optional toggle field you may manually fill
;[Gov’t Code Verified|GOVT_CODE_VERIFIED]:If this toggle is ON, the government code has been verified. If this toggle is OFF, the government code has not been verified. Govt_Code_Verified is an optional toggle field you may manually fill
At line 38 changed 3 lines
Salutation
This field uses the usual forms of address (i.e. Ms, Mr., Dr, etc.).
Salutation is an optional fixed lexicon (X_SALUTATION) that you may use to look up the value.
;[Salutation|SALUTATION]:This field uses the usual forms of address (i.e. Ms, Mr., Dr, etc.). Salutation is an optional fixed lexicon (X_SALUTATION) that you may use to look up the value.
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First Name
This field displays the first name legally used by the employee.
First_Name is a 50-character alphanumeric mandatory.
;[First Name|FIRST_NAME]:This field displays the first name legally used by the employee. First_Name is a 50-character alphanumeric mandatory.
At line 46 changed 3 lines
Middle Name
This is the employee's middle name or initial(s).
Middle_Name is a 50-character alphanumeric optional field.
;[Middle Name|MIDDLE_NAME]:This is the employee's middle name or initial(s). Middle_Name is a 50-character alphanumeric optional field.
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Last Name
This is the legal surname of the employee, as specified on their SSN/SIN card.
Last_Name is a 50-character alphanumeric mandatory.
;[Last Name|LAST_NAME]:This is the legal surname of the employee, as specified on their SSN/SIN card. Last_Name is a 50-character alphanumeric mandatory.
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Rank
This field shows any name extension (i.e. Jr., Sr., III etc.) the employee may have.
Rank is an optional fixed lexicon (X_RANK) that you may use to look up the value.
;[Rank|RANK]:This field shows any name extension (i.e. Jr., Sr., III etc.) the employee may have. Rank is an optional fixed lexicon (X_RANK) that you may use to look up the value.
At line 58 changed 3 lines
Drivers License
This field holds the employee’s driver’s license number.
Drivers_License is a 30-character alphanumeric optional field.
;[Drivers License|DRIVERS_LICENSE]:This field holds the employee’s driver’s license number. Drivers_License is a 30-character alphanumeric optional field.
At line 62 changed 4 lines
!Demographics
Date of Birth
This is the date of birth of the employee (used for tax and benefit purposes).
Birth_Date is a mandatory date you must manually enter or use the calendar (F9) for any date changes that may occur.
!Demographics
;[Date of Birth|BIRTH_DATE]:This is the date of birth of the employee (used for tax and benefit purposes). Birth_Date is a mandatory date you must manually enter or use the calendar (F9) for any date changes that may occur.
At line 67 changed 3 lines
Age
This field shows the age of the employee in years.
Age is calculated by HHRMePersonality and cannot be updated.
;[Age|AGE]:This field shows the age of the employee in years. Age is calculated by by the system and cannot be updated.
At line 71 changed 3 lines
Birthplace
This field indicates the employee's place or country of birth.
Birthplace is a 50-character alphanumeric optional field.
;[Birthplace|BIRTHPLACE]:This field indicates the employee's place or country of birth. Birthplace is a 50-character alphanumeric optional field.
At line 75 changed 3 lines
Gender
This field indicates whether the employee is male or female.
Gender is a mandatory field. The value is entered on the IEHR form, but may be changed.
;[Gender|GENDER]:This field indicates whether the employee is male or female. Gender is a mandatory field. The value is entered on the IEHR form, but may be changed.
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Ethnicity
;[Ethnicity|]
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User Profile
This is a user name that the employee is assigned, for access to Self Service modules.
;[User Profile|]:This is a user name that the employee is assigned, for access to Self Service modules.
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Person Code / First Name /Last Name
;[Person Code|PERSON_CODE] / [First Name|FIRST_NAME] /[Last Name|LAST_NAME]:
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Current Email
The employee’s email address will be displayed in this field.
;[Current Email|]:The employee’s email address will be displayed in this field.
At line 93 changed 3 lines
PIN Changed By
This field displays the employee or user who changed the PIN.
PIN_Number_Changed_By is system updated.
;[PIN Changed By|PIN_NUMBER]:This field displays the employee or user who changed the PIN. PIN_Number_Changed_By is system updated.
At line 97 changed 3 lines
PIN Changed On
This date is the last time the employee changed their PIN.
PIN_Number_Changed_Date is system updated.
;[PIN Changed On|PIN_NUMBER_CHANGED_DATE]:This date is the last time the employee changed their PIN. PIN_Number_Changed_Date is system updated.
At line 101 changed 2 lines
Access Key
This field provides an alternative method for logging into Self Service if the system is so configured. The value in this field will be the key value (AKA user name) used in the login screen instead of the person code and last name.
;[Access Key|]:This field provides an alternative method for logging into Self Service if the system is so configured. The value in this field will be the key value (AKA user name) used in the login screen instead of the person code and last name.
At line 129 changed one line
If this toggle is checked, the password has been set.
If this toggle is checked, the password has been set.
This page (revision-33) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop