This page (revision-69) was last changed on 26-Nov-2021 10:22 by kparrott

This page was created on 26-Nov-2021 10:22 by JLawler

Only authorized users are allowed to rename pages.

Only authorized users are allowed to delete pages.

Page revision history

Version Date Modified Size Author Changes ... Change note
69 26-Nov-2021 10:22 9 KB kparrott to previous
68 26-Nov-2021 10:22 9 KB jmyers to previous | to last APPROVAL_WIP_REC ==> APPROVAL_WIP_REC(System_Preference)
67 26-Nov-2021 10:22 9 KB JEscott to previous | to last
66 26-Nov-2021 10:22 9 KB JEscott to previous | to last
65 26-Nov-2021 10:22 9 KB JEscott to previous | to last
64 26-Nov-2021 10:22 9 KB JEscott to previous | to last
63 26-Nov-2021 10:22 9 KB JEscott to previous | to last
62 26-Nov-2021 10:22 9 KB JMyers to previous | to last
61 26-Nov-2021 10:22 9 KB JMyers to previous | to last

Page References

Incoming links Outgoing links
APPROVAL PROCESS
APPROVAL PROCESS

Version management

Difference between version and

At line 93 changed one line
!Approval Process And Approver Where clauses
!Approval Process And Approver Where Clauses
At line 104 removed 27 lines
\\
----
!!Approval Records
Approval Records contain such information as the Approval timestamp, the Status of the approval and the reference ID the approval is for.
When an approval Entity becomes eligible for approval, “Notification approval records” are created. These are approval records with the approval status of “Ready for Approval”. There is one record for each identity defined as an [approver|APPROVERS] for the first step of approval. These records in conjunction with work flow can be used to notify [approvers|APPROVERS] of pending approvals.
Once an approval is made (for example a time sheet) an approval record is created for that identity with the appropriate status (approved, not approved, cancelled). At this time the old “notification records” are removed and notification records are created for the next step.
The next step will be determined by a couple of factors.
#The current step and its next defined step.
#the step that the approver identity is part of and if that identity is an up to approver.
#If there are any more steps in the process.
;Approval Work Flow Notification
Approval Records are used in several ways to compliment the approval system. One of the usages is Work Flow. Work flow is provided on the table [P2K_CM_APPROVAL_RECORDS]. This enhances approvals by adding all standard features of work flow such as emails, user calcs and in turn procedures.
The term “Notification records” has been used to describe the records created to “notify” an [approver|APPROVERS], say for example an assignment manager of a pending approval via email using work flow. If on step one an [approver|APPROVERS] is required to make an approval. Once the approval entities stage is set to Stage_waiting_approval an approval record or notification record is created. This record has a status of “Ready to be Approved” as defined in the lexicon [X_APPROVAL_STATUS]. Up to Approvers also get a notification record with the status of “Approval In Progress”
;Approval Deletion or Cancellation
Since approval records are used in a few ways to notify [approver|APPROVALS] of pending approvals like screens (SS) and work flow, approval records are maintained in cases where the approval entity is deleted or canceled. The approval record status is updated to cancelled and will have a comment made if deleted.
\\
----
\\
!!OVERVIEW
At line 127 added 76 lines
\\
----
!!Approval Records
Approval Records contain such information as the Approval timestamp, the Status of the approval and the reference ID the approval is for.
When an approval Entity becomes eligible for approval, “Notification approval records” are created. These are approval records with the approval status of “Ready for Approval”. There is one record for each identity defined as an [approver|APPROVERS] for the first step of approval. These records in conjunction with work flow can be used to notify [approvers|APPROVERS] of pending approvals.
Each stage dictates what approval records are created. The Approval records are what is used to create a visual (approval bar) or report ( discoverer) to show where and who the approval sits, whether it`s before during or after the approval.
The current supported approval record statuses are:
*Approval Cancelled
*Future Approval
*Ready To Be Approved
*Approval In Progress
*Approved
*Sent Back
*Approved Sent Back
*Approved Historic
*Declined
*Declined Historic
;Approval Cancelled:used when an entity is cancelled or deleted. All existing approval records will receive this status. (explained in a following section)
;Future Approval:used for up and coming approvals to be made for an approver who do not have upto approval. \\ \\ Approval Stages which cause this are Stage_WorkInProcess or Stage_WaitingApproval.\\ \\For the Stage_WorkInProcess futural Approvals are optional and can be controlled but a site preference defined in IMST.\\ \\Each table where approvers need as much time a possible before the actual approval is required may be defined. in the example screen shot below.\\ \\Future approval records will be created when either a Time sheet or Personnel Action is set to a WIP status.\\ \\Example: This may be helpful for managers with employees that have time sheets which have not been submitted for approval.
;Ready To Be Approved:used for approvers which are required to make approval decisions.
;Approval In Progress:used to show approvers with `Up To approval` that there is an approval in progress which they can make an up to approval on.
;Approved:used to show a positive approval
;Sent Back:used to show the approval process has been requested to start over.
;Approved Sent Back:used to show a lower step positive approval has been send back to be re-done.
;Approval Historic:used to show and entity has had a positive approval but is no longer needed either through a cancel or deletion.
;Declined:used to show a negative approval.
;Declined Historic:used to show a negative approval was made and is no longer needed either though a cancel or deletion.
Once an approval is made (for example a time sheet) an approval record is created for that identity with the appropriate status (approved, not approved, cancelled). At this time the old “notification records” are removed and notification records are created for the next step.
The next step will be determined by a couple of factors.
#The current step and its next defined step.
#the step that the approver identity is part of and if that identity is an up to approver.
#If there are any more steps in the process.
Maintenance of approval records is accomplished in three ways. The first is automatically by the system when an existing IDAP definition pre-exists to an approval process starting and does not change during the approval. Secondly a manual button is on IDAP to update records if the approval process has been updated in any way with approvals in progress.
The third is to run an update process UDAP. This process is suggested to be scheduled daily to allow start and end dates to be respected in IDAP processes or approvers, where clauses or designate approvers.
!Final Approval
Is a term used to describe any approval process that is in progress which has an approval made where it is deemed the last approval required for the process. This is possible for example in cases of missing approvers or an approval on the last step. Once final approval is made, the approval entity is updated to the “approved” stage
!Approval Work Flow Notification
Approval Records are used in several ways to compliment the approval system. One of the usages is Work Flow. Work flow is provided on the table p2k_cm_approval_records.
This enhances approvals by adding all standard features of work flow such as emails, user calcs and in turn procedures.
The term “Notification records” has been used to describe the records created to “notify” an approver, say for example an assignment manager of a pending approval via email using work flow. If on step one an approver is required to make an approval. Once the approval entities stage is set to Stage_waiting_approval, an approval record or notification record is created. This record has a status of “Ready to be Approved” as defined in the lexicon X_APPROVAL_STATUS. Up to Approvers also get a notification record with the status of “Approval In Progress”
!Approval Deletion or Cancellation
Since approval records are used in a few ways to notify approver of pending approvals like screens (SS) and work flow, approval records are maintained in cases where the approval entity is deleted or cancelled. The approval record status is updated to cancelled and will have a comment made if deleted.
Cancelled Example:
Deleted Example: Status is cancelled with a comment showing the entity was deleted.
\\
----
\\
!!OVERVIEW
At line 157 changed one line
!DEFINE APPROVAL PROCESS - ([IDAP])
!Define Approval Process - ([IDAP])
At line 316 removed one line
Each stage dictates what approval records are created. The Approval records are what is used to create a visual (approval bar) or report ( discoverer) to show where and who the approval sits, whether it`s before during or after the approval.
At line 318 removed 15 lines
The current supported approval record statuses are:
*Approval Cancelled
*Future Approval
*Ready To Be Approved
*Approval In Progress
*Approved
*Sent Back
*Approved Sent Back
*Approved Historic
*Declined
*Declined Historic
;Approval Cancelled:used when an entity is cancelled or deleted. All existing approval records will receive this status. (explained in a following section)
;Future Approval:used for up and coming approvals to be made for an approver who do not have upto approval. \\ \\ Approval Stages which cause this are Stage_WorkInProcess or Stage_WaitingApproval.\\ \\For the Stage_WorkInProcess futural Approvals are optional and can be controlled but a site preference defined in IMST.\\ \\Each table where approvers need as much time a possible before the actual approval is required may be defined. in the example screen shot below.\\ \\Future approval records will be created when either a Time sheet or Personnel Action is set to a WIP status.\\ \\Example: This may be helpful for managers with employees that have time sheets which have not been submitted for approval.
At line 334 removed 37 lines
;Ready To Be Approved:used for approvers which are required to make approval decisions.
;Approval In Progress:used to show approvers with `Up To approval` that there is an approval in progress which they can make an up to approval on.
;Approved:used to show a positive approval
;Sent Back:used to show the approval process has been requested to start over.
;Approved Sent Back:used to show a lower step positive approval has been send back to be re-done.
;Approval Historic:used to show and entity has had a positive approval but is no longer needed either through a cancel or deletion.
;Declined:used to show a negative approval.
;Declined Historic:used to show a negative approval was made and is no longer needed either though a cancel or deletion.
Maintenance of approval records is accomplished in three ways. The first is automatically by the system when an existing IDAP definition pre-exists to an approval process starting and does not change during the approval. Secondly a manual button is on IDAP to update records if the approval process has been updated in any way with approvals in progress.
The third is to run an update process UDAP. This process is suggested to be scheduled daily to allow start and end dates to be respected in IDAP processes or approvers, where clauses or designate approvers.
!Final Approval
Is a term used to describe any approval process that is in progress which has an approval made where it is deemed the last approval required for the process. This is possible for example in cases of missing approvers or an approval on the last step. Once final approval is made, the approval entity is updated to the “approved” stage
!Approval Work Flow Notification
Approval Records are used in several ways to compliment the approval system. One of the usages is Work Flow. Work flow is provided on the table p2k_cm_approval_records.
This enhances approvals by adding all standard features of work flow such as emails, user calcs and in turn procedures.
The term “Notification records” has been used to describe the records created to “notify” an approver, say for example an assignment manager of a pending approval via email using work flow. If on step one an approver is required to make an approval. Once the approval entities stage is set to Stage_waiting_approval, an approval record or notification record is created. This record has a status of “Ready to be Approved” as defined in the lexicon X_APPROVAL_STATUS. Up to Approvers also get a notification record with the status of “Approval In Progress”
!Approval Deletion or Cancellation
Since approval records are used in a few ways to notify approver of pending approvals like screens (SS) and work flow, approval records are maintained in cases where the approval entity is deleted or cancelled. The approval record status is updated to cancelled and will have a comment made if deleted.
Cancelled Example:
Deleted Example: Status is cancelled with a comment showing the entity was deleted.
This page (revision-69) was last changed on 26-Nov-2021 10:22 by kparrottTop