Wiki: IPTS

ENTER EMPLOYEE TIME SHEETS
Time Sheet Entries tab
Totals tab
Clock Punches tab
View Audit tab
Notes

ENTER EMPLOYEE TIME SHEETS#

The Time Sheet (IPTS) screen is a accumulation of generated time, manual data entry and time rules.

All active time sheets will be displayed:

10 Schedule Modified
20 Active
30 Rules Applied
40 Submitted
50 Ready for PR
95 Adjustment

Transactions can be inserted into timesheets that are a status of 'Ready for Payroll'. In order to restrict this from happening, the Preference PTS RDY PR FRZN(System_Preference) can be set to 'Yes', then no changes can be made on timesheet entries.

The system formats the time based on how it is entered. The logic will look for a ':' (colon) when time is intended to be in minutes. For example, +:03 will format to 12:03, if time is less than an hour.

TS#: This field holds the system generated time sheet number. The field may hold up to 10 numeric digits.

Time Sheet Status: The status of the time sheet is displayed here. Time Sheet Status is tied to the lexicon X_TIME_SHEET_STATUS.

Assignment: The employee's assignment that the time sheet was generated for is displayed here.

Position: The employee's position for the assignment that was used to generate the time sheet is displayed here.

Job: The employee's job from the assignment that was used to generate the time sheet is displayed here.

Department: The department from the assignment that was used to generate the time sheet is displayed here.

Leave Bank Balances

Leave: If the employee has any leave banks, the leave type will be displayed here.

Balance: This field displays the balance of their leave banks.

Submit: This button when pressed will submit the employee's time sheet for approval.

Approve: This action button will approve the time sheet and its entries.

EE Sign Off Received: This button allows the employee to sign off on their time sheet.

Show Require Leave Reason: This button, when pressed, will display a dialog showing any leaves the employee may be taking during the time sheet period which require leave reasons. The user may select a leave reason and add text within this dialog.

Time Sheet Entries tab#

Displays the result of Scheduled Shifts and Time Exceptions.

Date: This field displays the date of the time entry.

Assign: This field displays the assignment code the time entry is for.

Start: If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.

End: If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.

Time Code: This field stores the time code used to track the time.

Value: This field stores the value of the time.

Basis: This field indicates the basis of the time, for example Hrs, $

Time Reason: This field indicates the reason for the time taken.

Cost: If cost centers are used the cost center may displayed here.

Totals tab#

Displays totals for Time Codes, Time Types and Time Codes Sets (as governed by the set up of the Required Time Totals screen IPRTT).

Information on the Totals tab is View Only

Time Code Totals

Date: This field indicates the date for which the time was worked/taken.

Time Code: This field indicates the time code for which the total is for.

Amount: This field indicates the total amount of time for the time code for the date listed.

Time Type Totals

Date: This field indicates the date for which the time was worked/taken.

Time Type: The type of time the time code is defined as is displayed here. This comes in from the X_TIME_TYPE lexicon defined in IDTC.

Amount: This field holds the total amount of time for that type of time for the day.

Time Code Set Totals

Time Code Set: This field holds the name of the time code set the total is for.

Amount: This field displays the amount of time within the time code set.

Clock Punches tab#

This tab shows clock punch information for the employee's time sheet. Information on this tab is View Only

Original Clock Date: This field displays the original date of the clock punch.

Original Clock Time: This field displays the original time of the clock punch.

Clock Entry Type: This is a mandatory field which displays the type of clock entry that was captured. This field is tied to the lexicon X_CLOCK_ENTRY_TYPE.

Associated Scheduled Shift

Work Type: The type of the time exception is displayed in this field. This field is tied to the lexicon X_TIME_EXCEPTION_TYPE.

Shift: The shift code associated to the time exception is displayed here.

O/R Shift Start Time: If the shift start time was overridden, the new start time is displayed here.

O/R Shift End Time: If the shift end time was overridden, the new end time is displayed here.

Job / Unit: The job and unit associated to the the employee's time exception is displayed here.

Department: The department associated to the employee's time exception is displayed here.

Actual Punch Information

Clock Entry Status: The status of the clock entry is displayed in this field. This field is tied to the lexicon X_CLOCK_ENTRY_STATUS.

Time Exception Status: The status of the time exception is displayed in this field. This field is tied to the X_TIME_EXCEPTION_STATUS.

Start Time: The start time of the clock punch is populated in this field.

End Time: The end time of the clock punch is populated in this field.

Job: The job code tied to the clock punch is displayed in this field.

View Audit tab#

This tab displays manual changes made to the original generated amount and the Time Rule calculations. Information on this tab is View Only

Changes Made to Scheduled Time

Date: This field holds the date of the time entry.

Assignment: The assignment code the time entry was generated for is displayed here.

Start: If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.

End: If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.

TC: This field stores the time code used to track the time.

Value: This field stores the value of the time.

Basis: This field indicates the basis of the time, for example Hrs, $

Premiums: If a premium code is attached to the time entry it will be displayed here.

Cost Center: If cost centers are used the cost center may displayed here.

Changed On: This field indicates the date the change was made to the time entry.

Time Rule Calculations

Date: This field displays the date of the time entry.

Assign: The assignment code the time entry was generated for is displayed here.

Start: If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.

End: If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.

TC: This field stores the time code used to track the time.

Value: This field stores the value of the time.

Basis: This field indicates the basis of the time, for example Hrs, $

Premiums: If a premium code is attached to the time entry it will be displayed here.

Cost Center: If cost centers are used the cost center may displayed here.

Notes #

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