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IPPC
IPPC

Version management

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At line 1 removed 2 lines
IPPC
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Pay Components are defined and maintained on the Define Pay Components (IPPC) form.
You may define and maintain pay components through the Define Pay Components (IPPC) form.
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;[Abbr.|PC_ABBREVIATION]:This field holds the short alpha description of the pay component used for printing on check and deposit statements, lists and pay registers. Although this field accepts 30 characters, users should keep the abbreviation as short as possible.
;[Abbr.|PC_ABBREVIATION]:This field holds the short alpha description of the pay component used for printing on check and deposit statements, lists and pay registers. Although this field accepts 30 characters, you should keep your abbreviation as short as possible.
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;[Desc|DESCRIPTION]: This field displays a longer description of the pay component than can be entered in the abbreviation field.
;[Desc|DESCRIPTION]: This field displays a longer description of the pay component than may be entered in the abbreviation.
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;[PC Usage|PC_USAGE_CODE]:This field is used to categorize when and how the pay component is to be used during the pay calculation. For example, the Usages of Net Pay indicates that this will be the pay component used to store the net Pay amount that is calculated through [UPCALC] (Payroll Calculation). [Pay Components Usages|PAY COMPONENT USAGES] are provided with the application.
;[PC Usage|PC_USAGE_CODE]:This field is used to categorize when and how the pay component is to be used during the pay calculation. For example, the Usages of Net Pay indicates that this will be the pay component used to store the net Pay amount that is calculated through [UPCALC] (Payroll Calculation).
[Pay Components Usages|PAY COMPONENT USAGES] are provided with the application.
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*Suppress a user calculation
;%%info The PC ACTION does not impact how the values are stored on the YTD tables. Setting the value to REPLACE will not result in the YTD being replaced each pay. IPVT will display a cumlative amount regardless of this set up.__
*Suppress a user calculation.
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;[Store Results|STORE_RESULTS]: If this toggle is checked, the value(s) of the pay component amount will be stored in detail in the PC Amount table and accumulated in the to-date PC Amount table. This option would be used for all Pay Register amounts. If the toggle is not checked, the pay component amount will not be stored or accumulated. This option is used for items such as rates used in calculations, or indicators used to trigger special processing. Store Results toggle must be checked in order for a Statistical pay component (usage 14) to work correctly. If this toggle is not checked, information will not be stored in the statistic attached to the pay component.
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;[Store Results|STORE_RESULTS]: If this toggle is set to ON, the value(s) of the pay component amount will be stored in detail in the PC Amount table and accumulated in the to-date PC Amount table. This option would be used for all Pay Register amounts. If the toggle is set to NO, the pay component amount will not be stored or accumulated. This option is used for items such as rates used in calculations or indicators used to trigger special processing. The Store Results toggle must be set to ON in order for a Statistical pay component (usage 14) to work correctly. If this toggle is set to NO, information will not be stored in the statistic attached to the pay component.
;[Assoc. PC|PC_CODE]: Associated pay components are used to store the number of another pay component that may be associated with this PC. For example, if the PC being defined were a Time PC then the Earnings PC would be its Assoc. PC. This field may need to be left blank until all of your pay components are completed.
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;[Assoc. PC|PC_CODE]: Associated pay components are used to store the number of another pay component that may be associated with this PC. For example, if the PC being defined is a Time PC, then the Earnings PC would be its Associated PC. This field may need to be left blank until all of your pay components are completed.  All Earnings PC that have time associated to them must have the Associated PC for check/deposit form printing.   Example - Regular Earnings PC must have Regular Hours PC in the Assoc. PC field. 
;[Assoc. Description|DESCRIPTION]:
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;[Assoc. Description|DESCRIPTION]:A description of the pay component is provided here.
;[Assoc. Statistic|STAT_CODE]: This field holds the employee payroll statistics. The result of this PC will be stored in the To Dates table as well as being sent to the Statistics table if the PC Usage is 14 and a statistic code is indicated in this field.
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;[Assoc. Statistic|STAT_CODE]: This field holds the employee payroll statistics. The result of this PC will be stored in the To Dates table as well as being sent to the Statistics table if the PC Usage is 14 and a statistic code is defined in this field.
;[Assoc. Element|ELEMENT_CODE]: If the pay component is to hold the result of a [pay element|PAY ELEMENTS], it needs to be defined here. If (PPE) appears in the usage, the PC should be associated to a pay element. This field can be defined after the pay elements are completed.
;[Assoc. Element|ELEMENT_CODE]: If the pay component is to hold the result of a [pay element|PAY ELEMENTS] it needs to be indicated here. If (PPE) appears in the usage, the PC should be associated to a pay element. This field can be filled in after the pay elements are completed.
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;[ADP Tax Code|ADP_TAX_CODE]:This field is used to define the ADP tax code. These tax codes are decided between ADP and the client and must be mapped in the ADP system to ensure that the amounts collected are applied to the correct tax accounts.
;[ADP Tax Type|ADP_TAX_TYPE]:This field is used to define the ADP tax code and indicates whether the amount is considered a Deduction, a Contribution, a subject amount or a taxable amount.
;[ADP Tax Resident|ADP_TAX_RESIDENT]:When this toggle is set to ON, indicates that the tax is a resident tax, not work tax.
;[ADP Tax Code|ADP_TAX_CODE]:This field is used to indicate the ADP tax code. These tax codes are decided between ADP and the client and must be mapped in the ADP system to ensure that the amounts collected are applied to the correct tax accounts.
;[ADP Tax Type|ADP_TAX_TYPE]:This field is used to indicate the ADP tax code and indicates whether the amount is considered a Deduction (or Contribution), a subject amount or a taxable amount.
;[ADP Tax Resident|ADP_TAX_RESIDENT]:
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;[Element|ELEMENT_CODE]:This field holds the element code assigned to uniquely identify the element. Elements are groups of pay components that need to be tallied together to perform a specific calculation such as Taxes, UserCalcs, Benefits, etc.
;[Basic|BASIC_ELEMENT]: When this toggle is set to ON, the element is made up by a list of [pay components|PAY COMPONENTS] only and is considered a basic [element|PAY ELEMENTS].
;[Description|DESCRIPTION]:A short description of the element is provided here.
;[Seq #|ELEMENT_PC_SEQUENCE]:This field will determine the sequential order (1 to 99999) in which pay components are processed and displayed within the element.
;[Operator|ELEMENT_OPERATOR]:This field identifies the mathematical operator (Add or Subtract) that defines how the pay components will be processed.
;[Element|ELEMENT_CODE]:
;[Basic|BASIC_ELEMENT]:
;[Description|DESCRIPTION]:
;[Seq #|ELEMENT_PC_SEQUENCE]:
;[Operator|ELEMENT_OPERATOR]:
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;[Unit|UNIT_CODE]: A pay component may need to vary its rules or detail by unit, within an entity.
;[Group|GROUP_CODE]: A pay component may need to vary its rules or detail by group, within a unit, within an entity.
;[Basis|TIME_BASIS]:If the pay component is to store time or units, the basis needs to be defined, such as days, hours, units, in this field. While this field is optional, it is recommended that users define it if a retro pay will be processed.
;[Pay Point|PAY_POINT_TYPE]: From the pay point set previously set up, this field defines when this pay component needs to be picked up for processing during the pay calculation.
;[Assignment Type|ASSIGNMENT_TYPE]: The assignment type categorizes the assignment record. Each employment record has a corresponding assignment, with an assignment type of 'primary'. Optionally, there can be additional assignments of different types. This ‘type’ is considered when determining if a given assignment is to be considered during the ‘matching assignment’ wage rate calculation.
;[Time Code|TIME_CODE]: User defined time code that uniquely identifies a type of time. Time codes are easy to use data entry codes chosen by the user. They are used to link the time codes used in the front end of the Time, Attendance and Time Scheduling applications with Personality’s payroll application. Example: PC 110 Sick Time would be associated to a Time Code called SICK HRS for Attendance purposes.
;[Unit|UNIT_CODE]: A pay component may need to vary its rules or detail by unit within entity.
;[Group|GROUP_CODE]: A pay component may need to vary its rules or detail by group within unit within entity.
;[Basis|TIME_BASIS]:If the pay component is to store time or units, the basis needs to be indicated. (i.e. days, hours, units) in this field. While this field is optional, it is recommended that you complete it if you are going to do a retro pay.
;[Pay Point|PAY_POINT_TYPE]: From the pay point set previously set up, this field will indicate when this pay component needs to be picked up for processing during the pay calculation.
;[Assignment Type|ASSIGNMENT_TYPE]: The assignment type categorizes the assignment record. Each employment record has a corresponding assignment, with an assignment type of 'primary'. Optionally, there may be additional assignments of different types. This ‘type’ is considered when determining if a given assignment is to be considered during the ‘matching assignment’ wage rate calculation.
;[Time Code|TIME_CODE]: User defined time code that uniquely identifies a type of time. Time codes are easy to use data entry codes chosen by the user. They are used to link the time codes used in front end time, attendance and time scheduling applications with [{$applicationname}]’s payroll application. i.e. PC 110 Sick Time would be associated to a Time Code called SICK HRS for Attendance purposes.
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This section defines where and what can be entered in the Pay Line when a PC is chosen for data entry.
;[Enter Sundry|ENTER_SUNDRY_LINES]: If the Enter Sundry toggle is set to ON, the pay component can be entered on a sundry line, such as a recurring type of transaction. If the toggle is set to OFF, the pay component can not be entered on sundry lines.
This section indicates where and what can be entered in the Pay Line when a PC is chosen for data entry.
;[Enter Sundry|ENTER_SUNDRY_LINES]: If the Enter Sundry toggle is ON, the pay component may be entered on a sundry line (i.e.a recurring type of transaction). If the toggle is OFF, the pay component may not be entered on sundry lines.
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;[Enter Pay Lines|ENTER_PAY_LINES]: If the Enter Pay Lines toggle is set to ON, the pay component can be entered on a pay line, such as a one-time type of transaction. If the toggle is set to OFF, the pay component can not be entered on pay lines.
;[Enter Pay Lines|ENTER_PAY_LINES]: If the Enter Pay Lines toggle is ON the pay component may be entered on a pay line (i.e. a one-time type of transaction). If the toggle is OFF, the pay component may not be entered on pay lines.
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;[Generate Details|GENERATE_DETAILS]: If the Generate Details toggle is set to ON, this pay component has associated pay component detail records. If the toggle is set to OFF, there are no related PC details.
;[Generate Details|GENERATE_DETAILS]: If the Generate Details toggle is ON, this pay component has associated pay component detail records. If the toggle is OFF, there are no related PC details.
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;[Enter Position|ENTER_POSITION]: If the Enter Position toggle is set to ON, users can override the position code on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Position|ENTER_POSITION]: If the Enter Position toggle is ON, you may override the position code on the pay line. If the toggle is OFF, it may not be entered.
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;[Default Position|DEFAULT_THE_POSITION]: If the foundation structure is set up with Positions, then this toggle must be set to ON to allow the position defined on the employee’s assignment file to be defaulted for this pay component. If the foundation structure was set up with only Jobs, then this toggle does not need to be set to ON. This toggle only needs to be set to ON for pay components that need to be related to the rate of pay and/or distribution code.
;[Default Position|DEFAULT_THE_POSITION]: If the foundation structure is set up with positions then this toggle must be ON to allow the position indicated on the employee’s assignment file to be defaulted for this pay component. If the foundation structure was set up with only jobs then this toggle does not need to be marked. This toggle only needs to be marked for pay components that need to be related to the rate of pay and/or distribution code.
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;[Enter Job|ENTER_JOB]: If this toggle is set to ON, users can may override the job code on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Job|ENTER_JOB]: If this toggle is ON, you may override the job code on the pay line. If the toggle is OFF, it may not be entered.
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;[Default Job|DEFAULT_THE_JOB]: If the Foundation structure is set up with Jobs, then this toggle must be set to ON to allow the Job defined on the employees assignment file to be defaulted for this pay component. This toggle only needs to be set to ON for pay components that need to be related to the Rate of pay and/or Distribution code.
;[Default Job|DEFAULT_THE_JOB]: If the Foundation structure is set up with jobs then this toggle must be ON to allow the job indicated on the employees assignment file to be defaulted for this pay component. This toggle only needs to be marked for pay components that need to be related to the Rate of pay and/or Distribution code.
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;[Sundry Assgn Match|SUNDRY_BY_ASSIGNMENT]: This toggle is used for sundries which apply only to an employee’s specific assignment, such as primary or secondary assignment.
;[Sundry Assgn Match|SUNDRY_BY_ASSIGNMENT]: This toggle is used for sundries which apply only to an employee’s specific assignment (e.g. primary or secondary assignment).
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;[Enter Date|ENTER_DATE]: If the Enter Date toggle is set to ON, users can enter the transaction date on the pay line. If the toggle is set to OFF, the date can not be entered.
;[Enter Date|ENTER_DATE]: If the Enter Date toggle is ON, you may enter the transaction date on the pay line. If the toggle is OFF, the date may not be entered.
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;[Enter Value|ENTER_TIME]: If the Enter Value toggle is set to ON, users can enter the time on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Value|ENTER_TIME]: If the Enter Value toggle is ON, you may enter the time on the pay line. If the toggle is OFF, it may not be entered.
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;[Enter Wage Rate|ENTER_WAGE_RATE]: If the Enter Wage Rate toggle is set to ON, users can override the wage rate on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Wage Rate|ENTER_WAGE_RATE]: If the Enter Wage Rate toggle is ON you may override the wage rate on the pay line. If the toggle is OFF, it may not be entered.
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;[Enter Rate Basis|ENTER_WAGE_RATE_BASIS]:If the Enter Rate Basis toggle is set to ON, users can override the rate basis on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Rate Basis|ENTER_WAGE_RATE_BASIS]:If the Enter Rate Basis toggle is ON, you may override the rate basis on the pay line. If the toggle is OFF, it may not be entered.
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;[Reference|ENTER_DESCRIPTION]: The Reference field is used on the pay lines of either the [IPPH] (Pay Header) or [IPSN] (Sundry) forms. It allows users to enter a reference or description of the pay line or the sundry to define how they will be used. This reference information can be either anecdotal or more structured, such as a Union Code or Court Number. Users can select either:
;[Reference|ENTER_DESCRIPTION]: The Reference field is used on the pay lines of either the [IPPH] (Pay Header) or [IPSN] (Sundry) forms. It allows you to enter a reference or description of the pay line or sundry to indicate how they will be used. This reference information may be either anecdotal or more structured (e.g. Union Code or Court Number). You may select either:
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*Enter Description - Users can enter up to 200 characters as reference on the pay lines. This entry will not be checked against values within any lexicon.
*Enter Description - You will be able to enter up to 200 characters as reference on the pay lines. This entry will not be checked against values within any lexicon.
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;[Enter Premiums|ENTER_PREMIUMS]: If the Enter Premiums toggle is set to ON, users can enter premiums on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Premiums|ENTER_PREMIUMS]: If the Enter Premiums toggle is ON, you may enter premiums on the pay line. If the toggle is OFF, it may not be entered.
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;[Enter Work Jurisdiction|ENTER_WORK_GEO]: If the Enter Work Jurisdiction toggle is set to ON, users can override the work jurisdiction on the pay line. If the toggle is set to OFF, it can not be entered. Enter_Work_Geo if the Pay Point toggle is set to ON, users can override the pay point on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Work Jurisdiction|ENTER_WORK_GEO]: If the Enter Work Jurisdiction toggle is ON, you may override the work jurisdiction on the pay line. If the toggle is OFF, it may not be entered. Enter_Work_Geo if the Pay Point toggle is ON, you may override the pay point on the pay line. If the toggle is OFF, it may not be entered.
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;[Enter Pay Point Type|ENTER_PAY_POINT]: If the Enter Pay Point Type toggle is set to ON, users can enter the pay point type. If the toggle is set to OFF, it can not be entered.
;[Enter Pay Point Type|ENTER_PAY_POINT]: If the Enter Pay Point Type toggle is ON, you may enter the pay point type. If the toggle is OFF, it may not be entered.
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;[Enter Pay Point Sequence|ENTER_PAY_POINT_SEQUENCE]: If the Enter Pay Point Sequence toggle is set to ON, users can enter the sequence of the task on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Pay Point Sequence|ENTER_PAY_POINT_SEQUENCE]: If the Enter Pay Point Sequence toggle is ON, you may enter the sequence of the task on the pay line. If the toggle is OFF, it may not be entered.
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;[Enter User Calc|ENTER_USER_CALC]: If the Enter UserCalc toggle is set to ON, users can enter a UserCalc on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter User Calc|ENTER_USER_CALC]: If the Enter UserCalc toggle is ON, you may enter a UserCalc on the pay line. If the toggle is OFF, it may not be entered.
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;[Enter Detail Action|ENTER_ACTION]: If the Enter Detail Action toggle is set to ON, users can override the PC action on the pay line. If the toggle is set to OFF, it can not be entered.
;[Enter Detail Action|ENTER_ACTION]: If the Enter Detail Action toggle is ON, you may override the PC action on the pay line. If the toggle is OFF, it may not be entered.
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This section defines what will be generated in the Pay Line Details when a PC is chosen for data entry.
This section indicates what will be generated in the Pay Line Details when a PC is chosen for data entry.
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Example: If a time PC, users will want to generate the earnings that would be associated to that time.
For example, if a time PC Users will want [{$applicationname}] to generate the earnings that would be
associated to that time.
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;[PC|PC_CODE]: This field defines the pay component number, if Time or Amount is being used.
;[PC|PC_CODE]: This field indicates the pay component number if Time or Amount is being used
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;[Type|PC_DETAIL_TYPE]: This field is used to determine the nature of the' Pay Line Details' that will eventually be created. The two main types are 'Entered Value', and 'Computed Value'. The other types are maximums and declining balances, which are not as common.
;[Type|PC_DETAIL_TYPE]: This field is used to determine the nature of the' Pay Line Details' that will eventually be created. The two main types are 'Entered Value', and 'Computed Value'. The other types are maximums and declining balance, which are not as common.
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;[Calculation Method|PC_CALC_METHOD]: Defines the method an amount is calculated.
*If the Method refers to a rate, then the Rate Source field must be completed.
*If the Method refers to an element (Elem), then the element field must be completed.
*If the Method refers to a user variable (Uvar), then the variable field must be completed.
;[Calculation Method|PC_CALC_METHOD]: Indicates the method by which an amount is calculated.
*If the Method refers to a rate then the Rate Source field must be completed.
*If the Method refers to an element (Elem) then the element field must be completed.
*If the Method refers to a user variable (Uvar) then the variable field must be completed.
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;[Rate Source|PC_RATE_SOURCE]: This field defines from where the wage rate is derived and used to determine the value of the pay component detail.
;[Rate Source|PC_RATE_SOURCE]: This field indicates from where the wage rate used to determine the value of the pay component detail is derived.
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;[Rate|ENTER_RATE]:If the Override Rate toggle is set to ON, users can override the wage rate on the Pay Line Details. If the toggle is set to OFF, the wage rate can not be overridden.
;[Rate|ENTER_RATE]:If the Override Rate toggle is ON, you may override the wage rate on the Pay Line Details. If the toggle is OFF, the wage rate may not be overridden.
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;[Value|ENTER_VALUE]: If the Override Value toggle is set to ON, users can override the value on the Pay Line Details. If the toggle is set to OFF, the value can not be overridden.
;[Value|ENTER_VALUE]: If the Override Value toggle is ON, you may override the value on the Pay Line Details. If the toggle is OFF, the value may not be overridden.
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;[User Variable|ENTER_USER_VARIABLE]: If the Override User Variable toggle is set to ON, users can enter the user variable on the pay line details. If the toggle is set to OFF, the variable can not be overridden.
;[User Variable|ENTER_USER_VARIABLE]: If the Override User Variable toggle is ON, you may key the user variable on the pay line details. If the toggle is OFF, you variable may not be overridden.
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;[Distributions|ENTER_DISTRIBUTION]: If the Enter Distribution toggle is set to ON, users can enter the distribution on the Pay Line Details. If the toggle is set to OFF, the distribution can not be entered.
;[Distributions|ENTER_DISTRIBUTION]: If the Enter Distribution toggle is ON, you may enter the distribution on the Pay Line Details. If the toggle is OFF, the distribution may not be entered.
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;[Element|ENTER_ELEMENT]: If the Override Element toggle is set to ON, users can override the element on the Pay Line Details. If the toggle is set to OFF, the element can not be overridden.
;[Element|ENTER_ELEMENT]: If the Override Element toggle is ON, you may override the element on the Pay Line Details. If the toggle is OFF, the element may not be overridden.
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;[Highest Rate of the Day|HIGHEST_RATE_OF_DAY]: This field applies the higher of the wage rates derived from either the ‘Rate Source’ chosen, or from the employee's Prime Assignment Rate. The ‘Highest Rate of the Day’ logic is invoked independently and at a later point in time. It compares the ‘Wage Rate’ stamped on the Pay Line Detail, to the highest ‘Wage Rate’ on all Pay Line Details. After choosing the higher, the calculation rule is applied and the individual amounts are generated.
;[Highest Rate of the Day|HIGHEST_RATE_OF_DAY]: This field applies the higher of the wage rates derived from either the ‘Rate Source’ chosen, or from the Employee Prime Assignment Rate. The ‘Highest Rate of the Day’ logic is invoked independently and at a later point in time. It compares the ‘Wage Rate’ stamped on the Pay Line Detail, to the highest ‘Wage Rate’ on all Pay Line Details. After choosing the higher, the calculation rule is applied and the individual amounts generated.
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;[Salary Rate Method|SALARY_RATE_METHOD]: For salaried employees, there are multiple ways the system can derive a salary or wage value for the pay line. This field defines the method to calculate this rate. For more information see the page [Using Salary Rate Methods|USING SALARY RATE METHODS].
;[Salary Rate Method|SALARY_RATE_METHOD]: For salaried employees, there are multiple ways the system can derived a salary or wage value for the pay line. This field indicates the method to calculate this rate.
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;[Custom Rate Logic|CUSTOM_RATE_LOGIC]: Custom rate logic is logic preprogrammed into [{$applicationname}], based on client specifications.
;[Custom Rate Logic|CUSTOM_RATE_LOGIC]: Custom rate logic is logic preprogrammed into [{$applicationname}], based on client specification.
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;[Element Code|ELEMENT_CODE]: If a pay element (Elem) is defined in the calculation method, it needs to be defined here. Pay elements are maintained on the [IPPE] (Element) form.
;[Element Code|ELEMENT_CODE]: If a pay element (Elem) is indicated in the calculation method then it needs to be completed here. Pay elements are maintained through the [IPPE] (Element) form.
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;[User Variable|USER_VARIABLE_CODE]: If a user variable (UVAR) is defined in the calculation method, it needs to be defined here. User Variables are maintained on the [IMVR] (Maintain User Variables) form.
;[User Variable|USER_VARIABLE_CODE]: If a user variable (UVAR) is indicated in the calculation method then it needs to be completed here. Maintained through the [IMVR] (Maintain user variables) form.
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;[Statistic|STAT_CODE]: If the calculation method used requires a statistic, this field can be used to compute the detailed amount.
;[Statistic|STAT_CODE]: If the calc method used requires a statistic, this field can be used to compute the detailed amount.
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;[Insufficient Earnings|POSITIVE_DEDUCTION]: Defines the method a deduction should be made from gross pay.
;[Insufficient Earnings|POSITIVE_DEDUCTION]: Indicates the method by which a deduction should be made from gross pay.
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*‘As Much As Possible’ takes a partial deduction when there is insufficient gross. Typically used for items such as loan repayments, parking, union dues, etc. It is recommended that the [Create Arrears|POSITIVE_ARREARS] toggle also be set to ON with this setting, in order to generate an arrears transaction for any balance that could not be taken.
*'Full With Advance' takes the full deduction and advances the employee any shortfall. Used for items such as insurance coverage. It is recommended that the [Create Arrears|POSITIVE_ARREARS] toggle be set to ON if an arrears transaction must be generated to recover the amount advanced to the employee on a subsequent pay.
*‘As Much As Possible’ takes a partial deduction when there is insufficient gross. Typically used for items such as loan repayments, parking, union dues, etc. It is recommended that the [Create Arrears|POSITIVE_ARREARS] toggle also be turned on with this setting, in order to generate an arrears transaction for any balance that could not be taken.
*'Full With Advance' takes a full deduction and advances the employee any shortfall. Used for items such as insurance coverage. It is recommended that the [Create Arrears|POSITIVE_ARREARS] toggle be turned on if an arrears transaction must be generated to recover the amount advanced to the employee on a subsequent pay.
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*When there is Insufficient Earnings and the rule is to take the deduction ‘Full with Advance’, this will advance an amount to cover the deduction that could not be taken for this pay component. \\ \\ To create arrears for the deduction portion that is not taken (the Advance amount in this case), the 'Create Arrears' toggle must be set to ON. Once set to ON, users can optionally set up the Arrears PC. When the Arrears PC is set up, the arrears will be generated under this pay component (such as PC 3369). Otherwise the arrears will be generated under the original deduction pay component (such as PC 3368). \\ \\When the deduction (such as PC 3368) is a Negative Deduction amount, and the rule is to ‘Add to Gross’, the 'Collect Back' must be set to ON. Once set to ON, the negative deduction will be set up as an arrear under the Recoverable Advance pay component for recovery in the next pay. \\ \\After arrears are generated, users must define the:\\*Arrears Recovery rule to recover the arrears. Options are Only One Per Pay or Recover All at Once. \\*CR G/L Account field should be set up for the deduction pay component to generate journal entries.
;[Create Arrears|POSITIVE_ARREARS]: If the Create Arrears toggle is set to ON, whenever there are insufficient earnings to cover the deduction, an arrears transaction for the deduction is generated for the purpose of recovering the amount on a subsequent pay. If the toggle is set to OFF, no arrears are generated for the insufficient earnings, and the deduction is forgotten.
;[Create Arrears|POSITIVE_ARREARS]: If the Create Arrears toggle is ON, whenever there are insufficient earnings to cover the deduction, an arrears transaction for the deduction is generated for the purpose of recovering the amount on a subsequent pay. If the toggle is OFF, in an insufficient earnings situation, no arrears are generated and the deduction is forgotten.
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;[Negative Deduction|NEGATIVE_DEDUCTION]: The negative deduction rule determines how a negative deduction, such as a refund or 'credit' to the employee, will be processed.
*Add Back To Gross - returns the deduction to the employee by adding it back to the employee's gross pay, enabling it to be used to cover other deductions.
*Add Back To Net - returns the deduction to the employee, but does not enable it to cover any other deductions (strict refund). This option tends to be used for items that are not normally part of the gross to net calculation, such as allowances or expense reimbursements. When a recoverable advance is set up as a negative deduction, the [Collect Back|NEGATIVE_ARREARS] toggle must be set to ON to generate an arrears transaction to recover the amount advanced on a subsequent pay.
;[Negative Deduction|NEGATIVE_DEDUCTION]: The negative deduction rule determines how a negative deduction (i.e. a refund or 'credit' to the employee) will be processed.
*Add Back To Gross - returns the deduction to the employee by adding it back to the Employee's gross pay, enabling it to be used to cover other deductions.
*Add Back To Net - returns the deduction to the employee, but does not enable it to cover any other deductions (e.g. strict refund). This option tends to be used for items that are not normally part of the gross to net calculation, such as allowances or expense reimbursements. When a recoverable advance is set up as a negative deduction, the [Collect Back|NEGATIVE_ARREARS] toggle must be turned on in order to generate an arrears transaction to recover the amount advanced on a subsequent pay.
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;[Collect Back|NEGATIVE_ARREARS]: This toggle is only set to ON for one pay component - Advance Recovery. If this toggle is set to ON, the negative deduction is considered to be a recoverable advance, and an arrears transaction is generated for the purpose of recovering the advance on a subsequent pay. If the toggle is set to OFF, the negative deduction is treated as a refund or reimbursement to the employee, for which no recovery is required.
;[Collect Back|NEGATIVE_ARREARS]: This toggle is only ever 'ON' for one pay component - Advance Recovery. If this toggle is ON, the negative deduction is considered to be a recoverable advance, and an arrears transaction is generated for the purpose of recovering the advance on a subsequent pay. If the toggle is OFF, the negative deduction is treated as a refund or reimbursement to the employee, for which no recovery is required.
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;:''Example:
;:''If the Collect Back toggle is set to OFF:
;:''For Example:
;:''If the Collect Back toggle is Off
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;:''Deduction - 20
;:''Deduction -20
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;:''Next Pay: Nothing happens
;:''Next Pay: Nothing happens (correct)
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;:''If the Collect Back toggle is set to ON:
;:''If the Collect Back toggle is ON
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;:''Deduction - 20
;:''Deduction -20
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;:''Arrears - 20
;:''Net = 980 (If ‘Collect Back’ toggle is set to ON, it will result in the deduction being recovered on the next pay)
;:''Arrears 20
;:''Net = 980 (If ‘Collect Back’ toggle is ON, it will result in the deduction being recovered on the next pay)
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;:The 'Collect Back' toggle is only set ON for [pay component usage|PAY COMPONENT USAGES] of 5 - ‘Advance Recovered’. If the 'Collect Back' is set to ON for deductions, this will result in an incorrect calculation during the next pay, as arrears will be generated and the gross amount reduced.
;:Collect Back toggle is only set ON for [pay component usage|PAY COMPONENT USAGES] of 5 - ‘Advance Recovered’. If Collect Back is set ON for deductions this will result in an incorrect calculation during the next pay as arrears will be generated and the gross amount reduced.
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*Only One Per Pay - recovers the deduction on a single transaction basis. Example: When an employee is three deductions in arrears for the same pay component, the pay calculation process attempts to recover only the oldest arrears transaction for that pay component. If there are insufficient earnings to collect the whole amount of the arrears transaction, the uncollected balance is generated as a new arrears transaction.
*Only One Per Pay - recovers the deduction on a single transaction basis, for example, when an employee is three deductions in arrears for the same pay component, the pay calculation process attempts to recover only the oldest arrears transaction for that pay component. If there are insufficient earnings to collect the whole amount of the arrears transaction, the uncollected balance is generated as a new arrears transaction.
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;:This rule is primarily used for deductions applied to irregular employees. If the employee has not worked enough hours to cover certain deductions for more than a few pays, the system will wait until the employee has enough earnings. It does not recover all arrears at one time and leave the employee with very little net pay. Therefore, recover the arrears one deduction at a time.
;:This rule is primarily used for deductions applied to irregular employees. If the employee has not worked enough hours to cover certain deductions for more than a few pays. The system will wait until the employee has enough earnings, it doesn’t recover all arrears at one time and leave the employee with very little net pay. Therefore, recover the arrears one deduction at a time.
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*Recover All At Once - recovers all arrear amounts for this pay component, regardless of the number of times this deduction was in arrears.
Recover All At Once - recovers all arrears amount for this pay component regardless the number of times this deduction was in arrears.
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;:This rule recovers arrears on a multiple transaction basis. Example: When an employee is three deductions in arrears for the same pay component, the pay calculation process attempts to recover each of these three deductions on the next pay.
;:This rule recovers arrears on a multiple transaction basis, for example when an employee is three deductions in arrears for the same pay component, the pay calculation process attempts to recover each of these three deductions on the next pay.
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For more information on how the following fields work with the General Ledger, please see the [GENERAL LEDGER ACCOUNTS] page.
For more information on how the following fields work with the General Ledger please see the page [GENERAL LEDGER ACCOUNTS].
;[DR G/L Account|DGA_ID_DEBIT]: This field allows you to select the appropriate Debit Account Code for this pay component.
;[DR Suffix |GL_SUFFIX_TYPE_DR]:This field allows you to select the Debit GL Suffix Type.
;[CR G/L Account|DGA_ID_CREDIT]: This field allows you to to select the appropriate Credit Account Code for this pay component.
;[CR Suffix|GL_SUFFIX_TYPE_CR]:This field allows you to to select the Credit GL Suffix Type.
;[AP Vendor |AP_VENDOR]:This field allows you to to select a vendor.
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;[DR G/L Account|DGA_ID_DEBIT]: This field allows users to define the appropriate Debit Account Code for this pay component.
;[DR Suffix |GL_SUFFIX_TYPE_DR]:This field allows users to define the Debit GL Suffix Type.
;[CR G/L Account|DGA_ID_CREDIT]: This field allows users to define the appropriate Credit Account Code for this pay component.
;[CR Suffix|GL_SUFFIX_TYPE_CR]:This field allows users to define the Credit GL Suffix Type.
;[AP Vendor |AP_VENDOR]:This field allows users to define a vendor.
\\
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Premium type usages provide the ability to define the list of the premium type(s), if any, which are applicable to a pay component.
Premium type usages provide the ability to specify the list of the premium type(s), if any, which are applicable to a pay component.
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If a premium type usage is not defined, premiums of this type can not be used with the pay component.
;[Premium Type|PREMIUM_TYPE_CODE]:User defined premium type code, such as 'shift' or 'night'.
If a premium type usage is not defined, premiums of this type may not be used with the pay component.
;[Premium Type|PREMIUM_TYPE_CODE]:User defined premium type code e.g. 'shift' or 'night'.
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;[Distribution Rule|USE_PC_DISTRIBUTION]: This option enables the premium expenses to be costed either the same way as the pay component it’s attached to, or to be costed in conjunction with the Pay Line GL Mask.
;[Distribution Rule|USE_PC_DISTRIBUTION]: This option enables the premium expenses either to be costed the same way as the pay component it’s attached to, or to be costed in conjunction with the Pay Line GL mask.
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If a users wants retro pay to be calculated on the earnings of this pay component, the retro pay tab must be defined.
If you wish retro pay to be calculated on the earnings of this pay component, you must use the retro pay tab.
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;[Retro PC|PPC_ID_RETRO]:This field holds the pay component the retro earnings will be stored. This can be the original earnings pay component.
;[Retro PC|PPC_ID_RETRO]:This field holds the pay component into which retro earnings will be stored. This may be the original earnings pay component.
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;[Abbreviation|PC_ABBREVIATION]:This field provides a short description of the retro pay component. PC_Abbreviation is defaulted based on the Retro PC defined.
;[Abbreviation|PC_ABBREVIATION]:This field provides a short description of the retro pay component. PC_Abbreviation is defaulted based on the Retro PC used.
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;[Retro Method|RETRO_METHOD]:This field defines how the retro pay will be evaluated, either by pay component or by pay line.
;[Retro Method|RETRO_METHOD]:This field indicates how the retro pay will be evaluated, either by pay component or by pay line.
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;[Retro User Calc|MUC_ID_RETRO]:This field defines any [UserCalcs|USERCALC] associated with this retro pay. UserCalcs are ‘only’ used for retro on ‘non-earnings’ pay components, such as Benefits or an increase in a deduction. This feature is rarely used and [UPRETRO] is more commonly used to compute an increase in ‘Earnings’ into the past.
;[Retro User Calc|MUC_ID_RETRO]:This field provides any [UserCalcs|USERCALC] associated with this retro pay. UserCalcs are ‘only’ used for retro on ‘non-earnings’ pay components such as Benefits or an increase in a deduction. This feature is rarely used and [UPRETRO] is more commonly used to compute an increase in ‘Earnings’ into the past.
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This page (revision-77) was last changed on 26-Nov-2021 10:22 by Kevin HiggsTop