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Banking Information#

The Banking Information area defines the banking information required for the pay process for your organization and its employees.

• Define Bank Locations IPBL
• Define Bank Accounts IPBA

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Payroll Structure#

The Payroll Structure area defines the policies surrounding the payroll procedures within your company.

• Payroll Information (IPPR)
• Define Pay Calendars (IPCL)
• List Pay Calendars (RPCL)
• Define Pay Points (IPPP)
• Pay Categories
  • Define U.S. Pay Categories (IPPGU)
  • List U.S. Pay Categories (RPPGU)
  • Define Canadian Pay Categories (IPPGC)
  • List Canadian Pay Categories (RPPGC)
• Processing Frequencies (IPPF)
• List Processing Frequencies (RPPF)
• Pay Component Usages (IPCU)
  • List Pay Component Usages (RPCU)
• Pay Components
  • Define Pay Components (IPPC)
  • List Pay Components (RPPC)
• Maintain User Variables (IMVR)
• Pay Elements
  • Define Pay Elements (IPPE)
  • List Pay Elements (RPPE)

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Government Requirements#

The Government Requirements area defines the government registrations and taxation policies for your company.

• Government Registrations (IDGV)
• U.S. Taxation
• Canadian Taxation
  • Maintain Canadian Claim Codes (IPCC)
  • Maintain Canadian Tax Rates (IPCT)

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Employee Payroll Information#

The Employee Payroll Information area defines the employee’s taxation rules, payment method and maintains the employee’s recurring transactions.

• U.S. Pay Rules (W4) (IPRLU)
• Canadian Pay Rules (TD1/TP1015.3V) (IPRLC)
• Payment Method (IPPM)

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Batches and Transactions#

The Batches And Transactions area maintains the payroll batches, employee transactions, and batch audit update.

• Set Up
  1. A Pay Component with a pay component usage of ‘5’ (Advanced Recovered) must be set up in order to process Insufficient Earnings + Negative Deductions. This PC must be placed in the ‘Total Deductions’ element of IPPE.
  2. A Pay Component with a pay component usage of ‘4’ (Employee Advanced) must exist to handle situations where there are insufficient earnings to cover a deduction and the client wishes to ‘Advance’ funds to the employee rather than "Underdeduct". This Pay Component would contain the amount of the advance/shortage. This PC must be placed in the ‘Gross Pay’ element in IPPE.
  3. The code sequence on IMCS must be set up for Pay Run Number by entity.
  4. The code sequence on IMCS must be set up for Batch Number by entity.
  5. An ARREARS frequency must be set up on IPPF.
  6. Check numbers must be set up on IPPR.
• Payroll Batches (IPBE) **List Batches (RPBE) **Cancel a Batch (UPCBAT)
• Generate Pay Headers (UPCPAY)
• Employee Pays(IPPH)
• Sundry Pay / Deductions (IPSN)
• Print Sundry Transactions (RPSN)
• Pre-Calc Exception Report (RPEXCP)
• Audit Payroll Transactions (UPAUDT)

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Payroll Cycle#

The functions listed below are controls for the payroll calculation cycle.

• Calculate Payroll (UPCALC)
  • Re-Calculate Pay Run (UPAGAIN)
• Current Pay Register (RPREGC)
• UnDo Pay Preparation (UPUNPREP)
• Pull an Employee (UPPULL)
• Undo a Pay Run (UPUNDO)
• Close a Pay Run (UPCLOZ)

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Analyze Pay Information#

After a payrun has been created you may view payrun information to determine that stage/status of the payrun.

• Pay Run Information (IPVP)
• View Employee Pay Totals (IPVT)
• Print Pay Profile (RPPH)
• Pay Totals Register (RPREGT)
• Period Pay Register (RPREGP)
• Pay History Register (RPREGH)