Wiki: UPPHF

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CREATE PAY HISTORY INTERFACE#

The system allows you to generate an interface file from pay history information for the pay headers and the associated information such as Pay Lines, Pay Line Details, Pay Amounts or the Journal Entries depending on the interface level. The employee's basic information such as Personals, Employments, Prime Assignments, Entities, Locations, Jobs, Positions, Departments, Units, Groups can also be used for the interface file.

You define the interface file layout on IDIF screen.

Setup Step 1 - Define Lexicons in IMLN #

The following lexicons are provided by Wiki and used for UPPHF Pay History Interface.

X_INTERFACE_TYPE #

The following value from X_INTERFACE_TYPE must be used for IDIF screen Interface Type field:32 - Pay History Interface

X_INTERFACE_UPPHF

X_INTERFACE_UPPHF is used on UPPHF selection criteria screen for Interface Level parameter:

01 - Pay Headers: Generate interface file with Pay Headers, Pay Amounts and employee basic information.
This is used when Interface File requires Element amounts without detail information from Pay Lines, performance for this Interface level will be better than '02' level.

02 - Pay Headers + Pay Lines: Generate interface file with Pay Headers, Pay Lines, Pay Line Details, Pay Amounts and employee basic information.
This is used when Interface File requires Amounts or Element amounts from Pay Lines level and information such as Cost Center, Work Order etc, performance for this Interface level will be slower than '01' level.

10 - Journal Entries: Generate interface file with Pay Headers, Journal Entries, Journal Details and employee basic information
This is used when Interface File requires Journal Entries information, performance for this Interface level will be slower than '01' level

X_INF_VARIABLE_NAME

X_INF_VARIABLE_NAME contains a list of system defined variables that are eligible by Interface type. The following list describes each variable and the usage for Interface Type 32 - Pay History Interface.

Saved Value	Displayed Value	Source of Data	Comments
320001	Execution ID	From Execution ID of the UPPHF run
320002	XML Tag		Indicates this Rec#/Fld# is for XML tag. You should enter the XML tag in the XML Tag field, if XML Tag field is not specified, the field name is used as XML tag. e.g. <Request> or </Request> as XML tag. You should use one of the following ways to define XML tags: 1) use 320002-XML tag for all Begin and End tags i.e. you specify <Request> and </Request> 2) use 320604-XML Begin tag and 320605-XML End tag. This allows you to use XML tag option to indicate if the XML tag is mandatory or optional. You must not use 320002-XML tag to mix with 320604/320605 definition.
320003	Constant Value		You should specify the Constant to be used in IDIF Constant Value field
320004	System Date/Time	The current system date and time with following, select:to_char(sysdate,'DD-MON-YYYY HH24:MI:SS')	You can use derivation expression SUBSTR to retrieve Date Only or Time Only
320005	From Pay Period	This field holds the earliest pay period that have been processed from all pay headers	This can be used for Header or Trailer record
320006	To Pay Period	This field holds the latest pay period that have been processed from all pay headers	This can be used for Header or Trailer record
320007	Pay Header pph_id	This field holds the id of the current pay header	This can be used in the derivation expression to call some internal Wiki functions that needed the pph.id e.g. call Element function to return the value of an element: To retrieve the value of Element 'HOURS COMP TIME'. In Record# 50, Field#20, Variable Name = 'Pay Header PPH_ID', then in derivation expression: P2K_PPAMTS.SPELPAY(~,P2K_PPAMTS.SPGETPEL('HOURS COMP TIME'))
320008	Employment eem_id	This field holds the id of the current employment record, from P2K_HR_EMPLOYMENTS	This can be used in the derivation expression to call some internal functions that needed the eid.id
320009	Identity eid_id	This field holds the id of the current identity record from P2K_HR_IDENTITIES	This can be used in the derivation expression to call some internal functions that needed the EID_ID
320010	Person Code	From P2K_HR_IDENTITIES, person_code
320011	First Name	From P2K_HR_IDENTITIES, first_name
320012	Last Name	From P2K_HR_IDENTITIES, last_name
320013	First,Last Name	From P2K_HR_IDENTITIES, first_name ', ' last_name
320014	Last,First Name	From P2K_HR_IDENTITIES, last_name ', ' first_name
320015	Trial Run	From parameter P_TRIAL (Trial Run)	The value of 'Y' or 'N' is always returned in P_TRIAL. If NULL is entered, P_TRIAL is set to 'N'
320020	Batch Number	From P2K_PR_BATCHES, batch_number
320030	Pay Run Number	From P2K_PR_PAY_RUNS, pay_run_number
320031	Pay Run Sequence	From P2K_PR_PAY_HEADERS, pay_run_sequence
320040	Hired Date	From P2K_HR_EMPLOYMENTS, hire_date
320041	Term Date	From P2K_HR_EMPLOYMENTS, termination_date
320042	Seniority Date	From P2K_HR_EMPLOYMENTS, seniority_date
320043	First Work Date	From P2K_HR_EMPLOYMENTS, first_work_date
320044	Last Work Date	From P2K_HR_EMPLOYMENTS, last_work_date
320100	Pay Header Stage	From P2K_PR_PAY_HEADERS, pay_header_stage
320101	Pay Number	From P2K_PR_PAY_HEADERS, pay_number
320102	Pay Period	From P2K_PR_PAY_HEADERS, pay_period
320103	Pay Period Start	From P2K_PR_PAY_PERIODS, pay_period_start_date of the pay header
320104	Pay Period End Date	From P2K_PR_PAY_PERIODS, pay_period_end_date of the pay header
320105	Pay Issue Date	From P2K_PR_PAY_HEADERS, pay_issue_date
320106	Period Fiscal	From Pay Period Fiscal of Pay Header
320107	Period Fiscal Start	From Fiscal Start Date of Pay Period Fiscal
320108	Period Fiscal End	From Fiscal End Date of Pay Period Fiscal
320109	Issue Fiscal	From Pay Issue Fiscal of Pay Header
320110	Issue Fiscal Start	From Fiscal Start Date of Pay Issue Fiscal
320111	Issue Fiscal End	From Fiscal End Date of Pay Issue Fiscal
320200	G/L Company Code	From P2K_CM_ENTITIES, GL Company Code
320201	Entity Code	From P2K_CM_ENTITIES, Entity Code
320202	Entity Name	From P2K_CM_ENTITIES, Entity Name
320203	Payroll Code	From P2K_PR_PAYROLLS, Payroll Code
320204	Payroll Desc	From P2K_PR_PAYROLLS, Payroll description
320205	Unit Code	From P2K_CM_UNITS, Unit Code
320206	Unit Name	From P2K_CM_UNIT_DETAILS, Unit Name
320207	Group Code	From P2K_CM_GROUPS,Group Code
320208	Group Desc	From P2K_CM_GROUP_DETAILS, Group Description
320209	Department Code	From Pay Header assignment Department Code on P2K_CM_DEPARTMENTS or Pay Line Department Code if exists
320210	Department Name	From Pay Header assignment Department Name on P2K_CM_DEPARTMENT_DETAILS or Pay Line Department name if exists
320211	Job Code	From Pay Header assignment Job Code on P2K_CM_JOBS or Pay Line Job Code if exists
320212	Job Title	From Pay Header assignment Job Title on P2K_CM_JOB_DETAILS or Pay Line Job Title if exists
320213	Position Code	From Pay Header assignment Position Code on P2K_CM_POSITIONS or Pay Line Position Code if exists
320214	Position Title	From Pay Header assignment Position Title on P2K_CM_POSITION_DETAILS or Pay Line Position Title if exists
320215	Assignment Code	From Pay Header assignment Code on P2K_HR_ASSIGNMENTS or Pay Line assignment Code if exists
320216	Assignment Title	From Pay Header assignment Title on P2K_HR_ASSIGNMENT_DETAILS or Pay Line assignment Code Title if exists
320217	Pay Category Code	From Pay Header pay_category_code on P2K_PR_PAY_CATEGORIES
320218	Check Number	From Pay Header Check Number on P2K_PR_CHECKS
320219	Check Amount	From Pay Header Check Amount on P2K_PR_CHECKS
320220	User Name	From Pay Header User Name on P2K_AM_USERS
320221	Work State/Prov	From Pay Header Work State/Prov on P2K_PR_PAY_HEADERS
320222	Res State/Prov	From Pay Header Residence State/Prov on P2K_PR_PAY_HEADERS
320223	Work GEO Code	From Pay Header Work Jurisdiction GEO Code on P2K_CM_TAX_JURISDICTIONS
320224	Res GEO Code	From Pay Header Residence Jurisdiction GEO Code on P2K_CM_TAX_JURISDICTIONS
320225	Work Jurisdiction	From Pay Header Work Jurisdiction on P2K_PR_PAY_HEADERS
320226	Res Jurisdiction	From Pay Header Residence Jurisdiction on P2K_PR_PAY_HEADERS
320227	School District	From Pay Header School District on P2K_PR_PAY_HEADERS
320230	Std Wage (eas)	From Pay Header Assignment Std Wage
320231	Wage Basis (eas)	From Pay Header Assignment Wage Basis
320232	Authorization Code	Authorization area is from pay header or pay line's assignment, then position, then department
320300	PC Code		The PC Code of the current pay line detail or pay amount
320301	PC Abbrev		The PC Abbreviation of the current pay line detail or pay amount
320302	PC Amount		The PC Amount of the current pay line detail or pay amount
320303	Element Code		You should specify the 'Element Code' in IDIF Constant Value
320304	Element PC Value		You should specify the 'Element Code' in IDIF Constant Value. If the PC Code of the current pay line detail or pay amount is in the element, then the PC Amount is included
320305	Element Desc		You should specify the 'Element Code' in IDIF Constant Value
320306	Element pph Value	You should specify the 'Element Code' in IDIF Constant Value	this returns the Element Value of this Pay Header PPH_ID
320400	Start Date (ppl)	From Pay Line Start Date on P2K_PR_PAY_LINES
320401	Time (ppl)	From Pay Line Time on P2K_PR_PAY_LINES
320402	Time Basis (ppl)	From Pay Line Time Basis on P2K_PR_PAY_LINES
320403	Std Wage (ppl)	From Pay Line Std Wage on P2K_PR_PAY_LINES
320404	Wage Basis (ppl)	From Pay Line Wage Basis on P2K_PR_PAY_LINES
320405	Cost Center (ppl)	From Pay Line Cost Center on P2K_CM_COST_CENTERS
320406	Cost Center Desc	From Pay Line Cost Center description on P2K_CM_COST_CENTERS
320407	Work Order (ppl)	From Pay Line Work Order on P2K_PR_PAY_LINES
320408	Reference Info (ppl)	From Pay Line Reference Info on P2K_PR_PAY_LINES
320409	Tran Pointer (ppl)	From Pay Line Transaction Pointer on P2K_PR_PAY_LINES
320410	Pay Line ID (ppl_id)	From Pay Line ID
320411	Pay Line Detail (ppld_id)	From Pay Line Detail ID
320500	Wage Rate (ppld)	From Pay Line Detail Wage Rate on P2K_PR_PAY_LINE_DETAILS
320501	Rate Basis (ppld)	From Pay Line Detail Rate Basis on P2K_PR_PAY_LINE_DETAILS
320502	Tran Pointer (ppld)	From Pay Line Detail Transaction Pointer on P2K_PR_PAY_LINE_DETAILS
320600	Total Value		User should specify the Rec# and Field # to be totaled in IDIF Constant Value field e.g. if Rec # 50 Field # 70 specifies the hours for each employee and need to be totaled for the trailer record, then for trailer record entry, you should specify 'Total Value' with Constant Value = 5070 This Total Value is available for Header and Trailer records. Multiple Rec# and Field # are allowed in the Constant field e.g. [611] + [612] + [613] + [623] - [624]. This means calculate the Totals for Rec# 61 Fld# 1 + Rec# 61 Fld# 2 + Rec# 61 Fld# 3 + Rec# 62 Fld# 3 - Rec# 62 Fld# 4. Any arithmetic operator can be used: +, -, *, / Note: The Accum Option and Total Option must be set for the Rec# Fld# that are specified in this Constant field, i.e.Rec# 61 Fld# 1 etc
320601	Detail Record Count		Contains the Record Count of each set of Rec# 30-69 in the interface file, i.e. one set of IDIF Record Type of 'DetailRecord', can be used as employee count e.g. if an employee's one detail record generates three different Record types with Rec# 50, 60, 65, it counts as one because it is for one detail record This Record Count is available for Header and Trailer records
320602	All Detail Count		Contains the Record Count of all Rec# 30-69 in the interface file e.g. if an employee's one detail record generates 3 different Record types with Rec# 50, 60, 65, it counts as 3 because there are 3 entries generated on interface file. This Record Count is available for Header and Trailer records
320603	User Calc		Indicates this Rec#/Fld# will invoke a UserCalc. You should enter the UserCalc Name in the Constant Value field Please read User Calc section (EID) You must define the UDF on IMUF screen for P2K_HR_IDENTITIES and then enter the value on IEID screen. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320607	UDF (EEM)		Indicates this Rec#/Fld# contains a UDF value from P2K_HR_EMPLOYMENTS (EEM) You must define the UDF on IMUF screen for P2K_HR_EMPLOYMENTS and then enter the value on IEEI screen. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320608	UDF (EPS)		Indicates this Rec#/Fld# contains a UDF value from P2K_HR_PERSONALS (EPS) You must define the UDF on IMUF screen for P2K_HR_PERSONALS and then enter the value on IEPI screen. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320610	UDF (EASD)		Indicates this Rec#/Fld# contains a UDF value from P2K_HR_ASSIGNMENT_DETAILS (EASD). You must define the UDF on IMUF screen for P2K_HR_ASSIGNMENT_DETAILS and then enter the value on IEAS screen Effective date sections. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-UpdateRecord', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320621	UDF (DED)		Indicates this Rec#/Fld# contains a UDF value from P2K_CM_ENTITY_DETAILS (DED). You must define the UDF on IMUF screen for P2K_CM_ENTITY_DETAILS and then enter the value on IDEN screen Effective date sections. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen
320623	UDF (DDD)		Indicates this Rec#/Fld# contains a UDF value from P2K_CM_DEPARTMENT_DETAILS (EASD). You must define the UDF on IMUF screen for P2K_CM_DEPARTMENT_DETAILS and then enter the value on IDDP screen Effective date sections. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320624	UDF (DLN)		Indicates this Rec#/Fld# contains a UDF value from P2K_CM_LOCATIONS (DLN). You must define the UDF on IMUF screen for P2K_CM_LOCATIONS and then enter the value on IDLN screen. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320626	UDF (DUD)		Indicates this Rec#/Fld# contains a UDF value from P2K_CM_UNIT_DETAILS (DUD). You must define the UDF on IMUF screen for P2K_CM_UNIT_DETAILS and then enter the value on IDUN screen Effective date sections. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320628	UDF (DGD)		Indicates this Rec#/Fld# contains a UDF value from P2K_CM_GROUP_DETAILS (DGD). You must define the UDF on IMUF screen for P2K_CM_GROUP_DETAILS and then enter the value on IDGR screen Effective date sections. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320629	UDF (PRN)		Indicates this Rec#/Fld# contains a UDF value from P2K_PR_PAY_RUNS (PRN). You must define the UDF on IMUF screen for P2K_PR_PAY_RUNS and then enter the value on IPVP screen. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320630	UDF (PPH)		Indicates this Rec#/Fld# contains a UDF value from P2K_PR_PAY_LINES (PPL). You must define the UDF on IMUF screen for P2K_PR_PAY_LINES and then enter the value on IPPH screen. On IDIF screen, you must enter the IMUF UDF name in the Constant Value field. If this Rec#/Fld# is defined with Record Type '92-Update Record', in non-Trial mode, this UDF will be inserted or updated, you do not need to set up UDF on IMUF screen.
320631	UDF (PPL)
320650	Statistic Amt (IEST)		Indicates this Rec#/Fld# contains a Statistics value from P2K_HR_STATISTICS (EST). You must define the Statistics Code on IDSC screen for P2K_CM_STATISTIC_COMPONENTS and then enter the value on IEST screen. On IDIF screen, you must enter the IDSC Statistics Code in the Constant Value field. On IDIF screen, you must enter the IDSC Statistics Code in the Constant Value field
320700	Journal Entry ID (PJE)		This field holds the id of the current Journal Entry.
320701	Distr Code (PJE)	From Distribution Code on P2K_PR_JOURNAL_ENTRIES
320702	Journal Source (PJE)	From Journal Source on P2K_PR_JOURNAL_ENTRIES
320703	G/L Post Number (PJE)	From GL Post Numberon P2K_PR_JOURNAL_ENTRIES
320704	G/L Post Seq (PJE)	From GL Post Sequence on P2K_PR_JOURNAL_ENTRIES
320705	Trial Journal (PJE)	From Trial Journal on P2K_PR_JOURNAL_ENTRIES
320750	Journal Detail ID (PJD)		This field holds the id of the current Journal Detail.
320751	Pay Line ID (PJD)		This field holds the PPL_ID of the current Journal Detail.
320752	Pay Detail ID (PJD)		This field holds the PPLD_ID of the current Journal Detail.
320753	Pay Trans ID (PJD)		This field holds the PTR_ID of the current Journal Detail.
320754	G/L Fund ID (PJD)		This field holds the DGF_ID of the current Journal Detail.
320755	Time Code PTRC_ID (PJD)		This field holds the PTRC_ID of the current Journal Detail.
320756	G/L Eff Date (PJD)	From GL Effective Date on P2K_PR_JOURNAL_DETAILS
320757	G/L Amount (PJD)	From GL Amount on P2K_PR_JOURNAL_DETAILS
320758	G/L Amt DR (PJD)	From GL Amount if amount is positive, otherwise 0
320759	G/L Amt CR (PJD)	From GL Amount if amount is negative,otherwise 0
320760	G/L Amt-Financial (PJD)	From GL Amount if the DGA G/L Account Journal Type for this PJD = '01-Financial', otherwise 0
320761	G/L Amt-Statistical (PJD)	From GL Amount if the DGA G/L Account Journal Type for this PJD = '01-Financial', otherwise 0
320762	G/L Amt-Time Usage (PJD)	From GL Amount if the PC Usage Code for this PJD pay component = '10- Time', otherwise 0
320763	G/L Amt-Earn Usage (PJD)	From GL Amount if the PC Usage Code for this PJD pay component = '11- Earnings', otherwise 0
320764	G/L Amt-Dedn Usage (PJD)	From GL Amount if the PC Usage Code for this PJD pay component = '12- Deduction', otherwise 0
320765	G/L Amt-Ben Usage (PJD)	From GL Amount if the PC Usage Code for this PJD pay component = '13- Benefit', otherwise 0
320780	Split Percent (PJD)	From Split Percent on P2K_PR_JOURNAL_DETAILS
320781	G/L Detail Seq (PJD)	From GL Detail Sequence on P2K_PR_JOURNAL_DETAILS
320782	Work Order (PJD)	From Work Order on P2K_PR_JOURNAL_DETAILS
320783	G/L Pointer (PJD)	From GL Pointer on P2K_PR_JOURNAL_DETAILS
320800	G/L Account ID (DGA)		This field holds the id of the G/L Account of current journal entry
320801	G/L Account Code (DGA)	From GL Account Code on P2K_CM_GL_ACCOUNTS of current G/L Account
320802	0802 Account Type (DGA)	From GL Account Type on P2K_CM_GL_ACCOUNTS of current G/L Account
320803	Journal Type (DGA)	From Journal Type on P2K_CM_GL_ACCOUNTS
320804	0804 Account Usage (DGA)	From Account Usage on P2K_CM_GL_ACCOUNTS
320805	0805 Account Desc (DGA)	From Account Desc on P2K_CM_GL_ACCOUNTS
320806	Distr Mask (DGA)	From Distribution Mask on P2K_CM_GL_ACCOUNTS
320807	Affects Costing (DGA)	From Affects Costing on P2K_CM_GL_ACCOUNTS
320808	Pre Payroll (DGA)	From Pre Payroll on P2K_CM_GL_ACCOUNTS
320809	Post Payroll (DGA)	From Post Payroll on P2K_CM_GL_ACCOUNTS
320810	Retain Detail (DGA)	From Retain Detail on P2K_CM_GL_ACCOUNTS
320811	Accrued Required (DGA)	From Accrued Required on P2K_CM_GL_ACCOUNTS
320812	I/C Required (DGA)	From I/C Required on P2K_CM_GL_ACCOUNTS
320813	Posting Date Method (DGA)	From Posting Date Method on P2K_CM_GL_ACCOUNTS
320814	G/L Acct Suffix (DGA)	From GL Acct Suffixon P2K_CM_GL_ACCOUNTS
320815	Acct Charge To (DGA)	From Acct Charge To on P2K_CM_GL_ACCOUNTS
320900	Pay Component ID (PPC)		This field holds the id of the Pay Component of current journal detail
320901	PC Code (PPC)	From PC Code on P2K_PR_PAY_COMPONENTS
320902	PC Abbrev (PPC)	From PC Abbreviation on P2K_PR_PAY_COMPONENTS
320903	PC Desc (PPC)	From PC Description on P2K_PR_PAY_COMPONENTS
320904	PC Action (PPC)	From PC Action on P2K_PR_PAY_COMPONENTS
320905	Store Results (PPC)	From Store Results on P2K_PR_PAY_COMPONENTS
320920	PC Usage ID (PCU)		This field holds the id of the Pay Component Usage of the pay component of the current journal detail
320921	PC Usage Code (PCU)	From PC Usage Code on P2K_PR_PC_USAGES
320922	PC Usage Type (PCU)	From PC Usage Type on P2K_PR_PC_USAGES
320923	PC Usage Desc (PCU)	From PC Usage Description on P2K_PR_PC_USAGES
320924	Unique Item (PCU)	From Unique Item on P2K_PR_PC_USAGES
320925	Mandatory (PCU)	From Mandatory on P2K_PR_PC_USAGES
320926	Legislation (PCU)	From Legislation on P2K_PR_PC_USAGES
320927	PC G/L Type (PCU)	From PC GL Type on P2K_PR_PC_USAGES
321000	Pays Per Year (PPP)

Setup Step 2 - Define Interface Format in IDIF #

Fixed File Format#

The system provides SEED_IDIF_HL$_UPPHF_ADMIN.sql script to load in HL$UPPHF-ADMIN as an example of a fixed format interface file. You should use (Copy Definition) to copy the script into a different Interface code and then enter their own company data.

IDIF field descriptions:

Code: User defined Interface Code
If IDIF layout is supplied by the system, the Interface Code begins with HL$

Interface Type: Must be 32 - Pay History Interface

File Format: Specifies one of the File Formats from look up list

Form Type: Please select 'Not Specified' from look up list, Form Type is not used for UPPHF

Description: User defined description

File Name: Specifies the default file name, otherwise file name is entered on UPPHF parameter

File Creation Number: Not used

Taxation Level: Please select 'Not Specified' from look up list, Taxation Level is not used for UPPHF

Record Number: User assigned Record Number
Each Record Number generates a new line in the interface file.
The followings are suggested Record Numbers, user can set up their own numbers.

Record Number	Interface File Records generated
0	Qualify Records
1 - 29	Header Records
30 - 69	Detail Records
70 - 99	Trailer Records or Update Records

Field Number: User assigned number

Name: User assigned field name

XML Tag: Optional, used for XML File Format only
If XML Tag is not specified for XML File, then the Name field is used as XML Tag

Beginning Position: If File Format = 'Fixed Format', you must specify the Beginning position

Ending Position: If File Format = 'Fixed Format', you must specify the Ending position

These positions must be continuous without gap, otherwise an error situation will occur.

Beginning/Ending positions are not needed for xml and other file format.

Field Type: Indicate the result of the Field Variable is a type of 'Char', 'Number' or 'Date'

Variable Name: Select from lexicon X_INF_VARIABLE_NAME 32nnnn, refer to lexicon list above

Sort Sequence: Specifies the Sort Sequence for this Record #, Field #

Use for Record # with Record Type = 'Detail Record' only

For Record # with Record Type = 'Detail Level 1' to 'Detail Level 5', it uses the same Sort from Record Type = 'Detail Record' so that the Detail Level n records are followed after the 'Detail Record' e.g. Interface File need to sort by: Department, Employee First Name, Last Name
- Then for the Fld# entry that specify 'Department', enter sort sequence: 100
- For the Fld# that specify 'Employee First Name', enter sort sequence: 150
- For the Fld# that specify 'Employee Last Name', enter sort sequence: 200

All Sort sequences must be entered on entries with the same Record Number

Sort Sequence is not supported for XML file format because xml file may specify many different Record # to generate xml begin and end tags and the xml tags are not able to sort along with the data.

Sort Sequence is not supported if the IDIF format contains 'Pay Header Begin' or 'Pay Header Summary' because the Sorting of the Detail Record cannot carry it's associated Header/Summary Record

Format Mask: Applicable to Numeric and Date field

Record Type: Optional, may be used for this Interface Type

If Record Type is not specified, the following Record Number range are used:

Record Number	Interface File Records generated
0	Qualify Records
1 - 29	Header Records
30 - 69	Detail Records
70 - 99	Trailer Records If Record Type is specified, lexicon X_RECORD_TYPE values are:
00 - Not Specified	Not applicable for this Interface type
01 - Header Record	Generate Header records at begin of file
10 - Employer Header	Not used for UPPHF
11 - Employer Summary	Not used for UPPHF
12 - Employer Header 2	Not used for UPPHF
13 - Employer Summary 2	Not used for UPPHF
14 - Employee Header	Not used for UPPHF
15 - Employee Summary	Not used for UPPHF
16 - Pay Header Begin	Generate records at beginning of each Pay Header
17 - Pay Header Summary	Generate records at the end of each Pay Header
20 - Detail Record	Generate Pay Header interface records
21 - Detail Level 1	Detail Level 1 is used for Journal Entries
22 - Detail Level 2	Not used for UPPHF
23 - Detail Level 3	Not used for UPPHF
24 - Detail Level 4	Not used for UPPHF
25 - Detail Level 5	Not used for UPPHF
30 - Detail Summary	Not used for UPPHF
80 - Total Record	Not used for UPPHF
90 - Trailer Record	Generate Trailer records at end of file May contain File totals, record counts etc
91 - Qualify Record	Should be used for Record Number 0 The Qualify records are performed at the beginning of every Pay Header to qualify the Pay Header You can use derivation expression to BYPASS certain criteria
92 - Update Record	Should be defined at the end of the IDIF definition In non-Trial mode, the UDF can be Inserted or Updated as defined in the Variable Name and Constant Value field You can use derivation expression to BYPASS certain criteria for Update

Record Identifier: Not used for this Interface Type

Constant Value: If Variable Name = 'Constant Value', this field specifies the Constant Value to be used

If Variable Name = 'User Calc', this field specifies the User Calc Name

If Variable Name = 'UDF (xxx)', this field specifies the User Defined Field Name

If Variable Name = 'Statistics Amt', this field specifies the Statistics Code

If Variable Name = 'Element', this field specifies the Element Code

If Variable Name = 'Total Value', this field specifies the Rec# and Field # of the Detail Records to be totaled
e.g. Record # 50 Field 70 is to be totaled and Total option = 'Calculate Total', then the Trailer record can report the 'Total Value', Constant value should be 5070

Print Zero Rule: Applicable to Numeric field only, use for Record Type = 'Detail Record'

If amount is zero, this field indicates to include this amount in the interface file or not
e.g. if the field is from 'Element Amount' and the amount is zero, the user may not want to report this amount.

If all numeric amounts are zero within one Record# and the Print Zero Rule are set to 'Do not Print zerosÃ' for each field, then this entry will not be reported on interface file.

Lexicon X_PRINT_ZERO_RULE

00	Not Specified
01	Print Zero Amounts
02	Don't Print Zeros

XML Tag option: Applicable to XML file, if Variable Name = 'XML begin Tag'or 'XML end Tag', this field option indicates if the XML Tag should be written.

Lexicon X_XML_TAG_OPTION

00	Not Specified
01	Optional, omit tag if null
02	Mandatory, always write

Accum Option: Applicable to Numeric field only, use for Record Type = 'Detail Record'

Indicate if this Record #, Field # amount should be accumulated or not
e.g. if the field is a 'Pay Number' or 'Check Number', then do not accumulate.

If field is 'Element Value' or 'PC Amount', then you may want to accumulate to avoid writing too much detail per element or per pay component.

Total Option: Applicable to Numeric field only, use for Record Type = Detail Record, Detail Leveln

Indicate if this Record #, Field # amount should be totaled for Header or Trailer record
e.g. if the field is a 'FTE' or 'Rate of Pay', then do not totaled.

If field is 'Statistics Amount' or 'User Calc Amount', then you may want to calculate the total for Trailer record

Lexicon X_TOTAL_OPTION

00	Not Specified
01	Calculate Total

Derivation Expression: Specifies the derivation expression for the Variable name.

This derivation expression will apply to the result of the Variable name before format mask.

The user may use RTRIM(~) to remove trailing blanks before comparing the entire string because the data may contain blanks that are not visible at the end.

Please refer to following Derivation Expression processing

BYPASS Capability#

On IDIF Derivation expression, user may decode the Variable Name using the character and return the word 'BYPASS' to bypass the Detail record entry that are with certain criteria

The 'BYPASS' criteria can be set up for Record Type = 'Qualify record', 'Detail record', and should not be used for Header and Trailer records

If the return value of any IDIF Record Number/Field Number = 'BYPASS', then this Detail record will be bypassed and will not be written to the Interface file

Example:

To include only Departments start with 'P' on interface file:
decode(rtrim(substr(~,1,1)),'P',~,'BYPASS')
To include only Departments ends with 'C' on interface file:
decode(substr(~,length(rtrim(~)),1),'C','BYPASS',~)
To bypass Cost Centers that has '????' in second segments:
decode(SUBSTR(~,5,4),'????','BYPASS',SUBSTR(~,5,4))
To include Journal Entries with Account Numbers over 40000 in segment 5:
decode(greatest('40000',substr(~,16,5)),'40000','BYPASS',substr(~,16,5))

BYPASS-1-PPL, BYPASS-ALL-PPL, BYPASS-TO-PPH#

When UPPHF is run with Interface Level = 'Pay Headers + Pay Lines', you may want to BYPASS the current pay line and continue to process the next pay line.

When a Pay Line (ppl) is being processed, all the associated Pay Line Details (ppld) are processed one at a time until all ppld are finished.

The following BYPASS capabilities are available at the Pay Line level:

BYPASS: Bypass current ppld, will go to process next ppld

Usually BYPASS should be used for Qualify Records and is also used for other Record Types, this BYPASS also works in ppl

BYPASS-1-PPL: Bypass current ppld, will go to process next ppld

When Interface Level = 'Pay Headers + Pay Lines', you should use 'BYPASS-1-PPL' instead of just 'BYPASS' for clarification

BYPASS-ALL-PPL: Bypass all ppl and ppld from this point onward, will go to process Pay Amounts

The Pay Amounts will subtract the amounts that have been processed by ppld so far

BYPASS-TO-PPL: Bypass all ppl, ppld, Pay Amounts from this point onward

Will go to process Pay Header Summary

Example:
UPPHF_01.JPG

In Derivation Expression:
decode(~,'14-OCT-2008','BYPASS','16-OCT-2008','GOTO#60#1','22-OCT-2008','BYPASS-1-PPL','24-OCT-2008','BYPASS-ALL-PPL',~)

This means DECODE the Pay Line Start Date, if the Pay Line Start Date:

equals to '14-OCT-2008', then return the value of 'BYPASS'
equals to '16-OCT-2008', then return the value of 'GOTO#60#1'- this will GOTO Rec# 60 Field # 1
equals to '22-OCT-2008', then return the value of 'BYPASS-1-PPL'
equals to '24-OCT-2008', then return the value of 'BYPASS-ALL-PPL'

GOTO#nn#nnn#

When processing IDIF records of the same Record Type (e.g. Detail Record), you may want to skip some Record # Field # based on certain criteria and resume processing of the same Record Type at a later Record# Field# onward.

The following GOTO capabilities are available for all Record Types in Derivation Expression:
GOTO#nn#nnn - where the 1st nn is the Record #, the 2nd nnn is the Field #

Since the IDIF entries are processed in chronological order, GOTO#nn#nnn must be for a Record# Field# that is after the current Record# Field#

If an incorrect GOTO#nn#nnn is specified, or the #nn#nnn is NOT for the same Record Type, or if it is for a previous Rec# Field#, an exception message will be issued, the GOTO statement cannot be executed after skipping the records, you must verify the Interface File from this point onward

Multiple GOTO#nn#nnn can be used within the same Record Type

Please see the above example for BYPASS-1-PPL that contains GOTO#60#1 to go to Record# 60 Field# 1

If an Invalid GOTO is encountered in IDIF definition, the Trial mode parameter is set to 'Y' in order to prevent the Updating of the User Defined Fields from the Record Type '92-Update Record'.

For XML File Format, the GOTO#nn#nnn can be used to skip certain XML Tags and carry on the processing

For Fixed File Format, if the GOTO#nn#nnn is for the current Record#, it will GOTO the specified #nn#nnn, the current Record# information will be written

For Fixed File Format, if the GOTO#nn#nnn is for a different Record#, it will GOTO the specified #nn#nnn of the different Record#, the current Record# information will NOT be written

e.g. UEEF IDIF Record# 30 Field # 45, decode Plan_Code, if it equals to 'HL GROUP LIFE', GOTO#35#10
This will skip the entire Record# 30 and carry on from Record# 35 Field#10 for the fixed file format. UPPHF_02.JPG

Multiple Fields Processing#

UPPHF_03.JPG

On IDIF derivation expression, user can specify multiple variable names processing by indicating the lexicon value of the X_INF_VARIABLE_NAME inside the bracket , e.g. [320001]

Lexicon values available from IMLN for X_INF_VARIABLE_NAME are: 32nnnn, 35nnnn

This provides the full list of INF variables interchangeably for UPPHF, UEEF as long as the Database tables are being loaded according to the Interface Level parameter of the run

Please see example below:

Example: Record # 50, Field # 20 Requirement for Employee Row id or Unit id:

If Pay Header Group User Defined Field (UDF) 'PROJECT HOURS BY PERSON' is 'Y', this means the employee is an 'ADMIN' employee, then if the Journal Entry is reporting for 'Hours', then use the Identities eid.id on the interface file field, otherwise, use the Unit dun.id on the field for all other situation

From above IDIF set up, you should specify the Variable Name using 'UDF (DGD)' and enter the UDF name in Constant Value field, then the value of UDF will be returned and represented as in the derivation expression.

In derivation expression, enter:
decode(~,'Y',decode([320803],'02',[320009],[350400]),[350400])
where:

[320803]	Journal Type (DGA), 01 - Financial Journal, 02 - Statistical Journal
[320009]	Identity eid_id
[350400]	Unit dun_id (DUN)

This derivation expression means:

decode the value of from UDF
- if the value = 'Y', then
  - decode the value from [320803] Journal Type
    - if Journal Type = '02' Statistical Journal, then
      - return [320009] Identify eid.id
    - otherwise
      - return [350400] Unit dun_id
- otherwise
  - return [350400] Unit dun_id

Example: Record # 50, Field # 10 Requirement: Work Date or Pay Period

If Pay Header Group User Defined Field (UDF) 'PROJECT HOURS BY PERSON' is 'Y', this means the employee is an 'ADMIN' employee, then use the Pay Period on the interface file field, otherwise use the GL Effective date on the interface file field

From above IDIF set up, user should specify the Variable Name using 'UDF (DGD)' and enter the UDF name in Constant Value field, then the value of UDF will be returned and represented as in the derivation expression.

In derivation expression, enter:
decode(~,'Y',[320102],to_char(to_date([320756]),'DD/MM/YYYY'))
where:

[320102]	Pay Period
[320756]	GL Eff Date (PJD)

This derivation expression means:

decode the value of from UDF
- if the value = 'Y', then
  - return the value from [320102] Pay Period
- otherwise
  - return the value from [320756] GL Effective date with the date format of 'DD/MM/YYYY'

P2K Internal Functions#

The user has ability to call some P2K internal functions in the derivation expression under the guidance of HL consultant. The following example is for UPPHF Payroll History Interface, and is used to demonstrate Derivation Expression only. In this example, the Element value of 'HOURS COMP TIME' will be returned for Variable Name 'Pay Header pph_id'.

The IDIF screen layout is revised as above, the screen prints in this section are example of Derivation Expression only and therefore are not matched with revised layout above, please ignore the layout format.

UPPHF_04.JPG The above example can also be achieved by setting up Variable Name = Ã¢ÂÂElement pph ValueÃ¢ÂÂ with the Element Code specified in the Constant Value field.

UPPHF_05.JPG

P2K Internal Functions with Parameters#

The user has ability to call some internal functions in the derivation expression under the guidance of a consultant and pass the following internal parameters in order to perform some internal calculation:

#PPH_ID#	- must be capital letters, this #PPH_ID# will be replaced by the current Pay Header's pph.id
#EEM_ID#	- must be capital letters, this #EEM_ID# will be replaced by the current Employment's eem.id
#EID_ID#	- must be capital letters, this #EID_ID# will be replaced by the current Identity's eid.id

e.g. the Element PC value of 'HOURS O/T' will be retrieved first and is represented as in derivation expression

The derivation expression will return the Element value of 'HOURS COMP TIME' for #PPH_ID# and add to value of

UPPHF_06.JPG

User may perform some internal arithmetic calculation in the derivation expression to return some prorated amount.

((Value of a PC in 'HOURS OT' element / Value of 'HOURS OT' Element)* Benefit Element 'HOURS COMP TIME')

UPPHF_07.JPG

XML File format#

UPPHF_08.JPG

The system provides starter_IDIF_HL$PAY-HIST-XML.sql script to load in example of a xml format interface file.

You should use Copy Definition to copy into a different Interface Code and then enter their own company data.

Please refer to IDIF Fixed File Format for details of field description.

The Beginning and Ending positions are not needed for xml file format.

IDIF - Call User Calc#

Call User Calc Function#

You can call User Calc function at each Record Number, each Field Number

You should set up Variable Name = 'User Calc', and specify the User Calc name in the Constant Value field

The Field Type must be defined with Char, Number or Date, the User Calc function on IMUC screen Return Value must match the values (Char, Number or Date) with the IMUC RET command to return the corresponding Char, Number or Date

The data base tables available for User Calc are: at company level: DEN/DLN/DDP/DDD/DUN/DGR/DGD/DGV at employee level: EID/EPS/EEM/EAS/EASD/PPRU/PPRC

IDIF - Update Record Set Up#

During the UPPHF run, you have the ability to update certain User Defined Fields (UDF) to indicate that the Interface file has been generated and mark the records as being processed. You may reference these UDFs in IDIF to prevent the same information from being processed again.

On the IDIF screen, Record Type '92-Update Record' should be defined at the end of the IDIF definition

UPPHF_09.JPG

The Variable Name should contain the UDF (xxx) that is to be updated or inserted,e.g. '320629 - UDF (PRN) (32)'

The Constant Value field should contain the name of the UDF, e.g UPPHF_CALPERS_PRN. If this UDF name does not exist on the IMUF screen, UPPHF will create the UDF with this name on IMUF screen for the Data Base Table to be updated.

The Derivation Expression field should contain the expression that is evaluated to the value to be updated for the UDF.

The following derivation expression features can be used to derive the value to be updated:

Multiple fields processing
DECODE
BYPASS
String manipulation
Concatenation
Function calls, etc.

When UPPHF is run in non-Trial mode, Record Type '92-Update Record' will be processed at the appropriate levels to check if the UDF should be updated for the associated Data Base tables.

From above example:

Rec#500 Field#10 indicates to update 'UDF (PRN)', this will be processed at the end of each qualified pay run
Rec#500 Field#20 indicates to update 'UDF (PPH)', this will be processed at the end of each qualified pay header
Rec#500 Field#30 indicates to update 'UDF (PPL)', this will be processed at the end of each qualified pay line
Rec#500 Field#40 indicates to update 'UDF (EEM)', this will be processed at the end of each qualified pay header
Rec#500 Field#50 indicates to update 'UDF (EASD)', this will be processed at the end of each qualified pay line

If the UDF is for a variable name that can be varied at the Pay Line level, then the UDF will be updated at each Pay Line level, e.g. 'UDF (DDD)', each pay line may point to a different department, therefore the UDF may be updated at the Pay Line level for that department.

Using the Returned Value of the derivation expression, UPPHF finds if the UDF already exists:

if the UDF exists and the new value is different than the existed UDF value, it will be updated
if the UDF does not exist, it will be inserted

List of UDF supported in UPPHF from X_INF_VARIABLE_NAME are:

320606 - UDF (EID) (32)
320607 - UDF (EEM) (32)
320608 - UDF (EPS) (32)
320610 - UDF (EASD) (32)
320621 - UDF (DED) (32)
320623 - UDF (DDD) (32)
320624 - UDF (DLN) (32)
320626 - UDF (DUD) (32)
320628 - UDF (DGD) (32)
320629 - UDF (PRN) (32)
320630 - UDF (PPH) (32)
320631 - UDF (PPL) (32)

After UDFs are updated or inserted in UPPHF, the number of records updated for each Data Base table will be displayed on the UPPHF report.

The number of UDFs updated represents the number of times the tables are being touched. These may not necessarily be the exact number of UDF for that table. e.g. UDF (EEM) may be touched two times if an employee has two pay headers to update the same EEM, but with a different value.

Processing Information#

Qualify Process#

From the selection criteria, UPPHF selects pay runs according to user specified From/To Pay Period, Entity, and Payroll.

A pay run's Pay Period End date or Pay Issue date must be on the day of or prior to the user specified 'As of' date.

Pay runs with a Pay Run Stage of '70 - Closed' or '80 - Journalized' will be processed.

All pay headers of the qualified pay runs will be processed, pay headers may further be selected by Department, Org Level, Unit, Group, Person code etc.

As each pay header is processed, the associated database tables for this pay header will be loaded.

: e.g. Entity, Payroll, Unit, Group, Employment, Assignment of Pay Header, Department of Assignment, Position/Job of Assignment, Authorization Area of the applicable assignments, Organization Level of the department, Pay Period, Tax Jurisdiction, etc.

The pay header is then further qualified by using the IDIF record type, 'Qualify Record'. If the 'Qualify Record' returns the value of 'BYPASS', then this pay header will be bypassed.

After the pay header is qualified, then the UPPHF Interface Level parameter is checked.

Pay Header Begin#

After Pay Header is qualified, UPPHF will process IDIF Record Type ’16-Pay Header Begin’ to generate Pay Header related information for this Pay Header

Then the Interface Level parameter is checked for next set of processing.
Lexicon X_INTERFACE_UPPHF values are:

01	Pay Headers
02	Pay Headers + Pay Lines
10	Journal Entries

Interface Level 01 - Pay Headers#

For the interface level of ' 01 - Pay Headers', the pay header and its associated pay amounts will be processed.

Each pay header's information will be loaded.

: e.g.the pay header assignment, assignment's department, cost centers, position, job, authorization, organization level of department, etc.

If the IDIF numeric field specifies that an element (pph value) is to be used, then the Element code should be specified in the IDIF Constant Value field. UPPHF calls the Element function for this element to obtain the element amount.

If the IDIF numeric field specifies to 'Accumulate' and/or to 'Calculate Total', then the amount will be accumulated or totaled.

If the IDIF field specifies a sort sequence, then the Variable Name value is also used for sorting purpose. The IDIF Record Type 'Detail Record' (or Rec#30 - 69) information for this pay header will then be saved in an internal PL/SQL table.

With all the pay header information, UPPHF searches from the internal PL/SQL table to group the same information together.

If the Interface File layout specifies any field that is to be reported at the employee level, e.g. Employee Name, Pay Number etc, then UPPHF will write the internal PL/SQL table to Execution Run Log table with Trace Level = '7' with the Sort Data in the context 2 field.

If the Interface File layout does not specify any field that is to be reported at the employee level, then the internal PL/SQL internal table will be used for all employees. At the end of UPPHF run, it will write the internal PL/SQL table to Execution Run Log table with Trace Level = '7' with the Sort Data in the context 2 field. Then the Execution Run Log with Trace Level '7' will be re-read and sorted by context 2 field to write to the interface file.

If the sort sequence is not used in IDIF record type 'Detail Record' (or Rec# 30-69), then UPPHF will not write to Execution Run Log, it will directly read from the PL/SQL table and write to interface file.

After UPPHF is run, you should verify from the interface directory the Interface File layout

Interface Level 02 - Pay Headers + Pay Lines#

For interface level '02 - Pay Headers + Pay Lines', all pay lines of this pay header will be processed.

Each pay line's information will be loaded.

: e.g. Pay line assignment, department, cost centers, position, job, authorization, organization level of department, etc. This may be different than the pay header's assignment, department, etc.

As each pay line is processed, all of its associated pay line details will be processed.

As each pay line detail is processed, the pay component and amount of this pay line detail is retrieved.

With one pay component and amount from one pay line detail, UPPHF will process IDIF record type 'Detail Record' (or Record # 30 - 69 if the record type does not exist).

The IDIF record type 'Detail Record' (or Record# 30 - 69) Variable Names can reference to the loaded pay line detail or pay header information. e.g. Pay Period, Department, Cost Centers,etc.

If the IDIF numeric field specifies to retrieve a pay component value, then the pay line detail amount will be used.

If the IDIF numeric field specifies to use an element, then the Element code is specified in the constant value and UPPHF checks if the Pay Line Detail pay component is in this element to include the pay line detail amount or not.

If the IDIF numeric field specifies to 'Accumulate' and/or to 'Calculate Total', then this Pay Line Detail amount will be accumulated or totaled.

If the IDIF field specifies a sort sequence, then the variable name result is also used for sorting purpose.

Then the IDIF record type 'Detail Record' (or Rec#30 - 69) information for this pay line detail will be saved in an internal PL/SQL table.

As the next pay line detail record is processed, UPPHF will search from the internal PL/SQL table to group the same information together.

After all pay line details and pay lines are processed for one pay header, then the pay amounts of this pay header will be processed.

As each pay amount is processed, it will subtract the amount that has been processed by the pay line details and then process the remaining amount with IDIF the record type 'Detail Record' (or Record # 30-69).

With the pay amount information, UPPHF searches from the internal PL/SQL table to group the same information together.

After all pay amounts are processed for one pay header, UPPHF will process the internal PL/SQL table and write to the interface file.

If the Interface File layout specifies any field that is to be reported at the employee level (e.g. Employee Name, Pay Number, etc.) then UPPHF will write the internal PL/SQL table to Execution Run Log table with Trace Level = '7' with the Sort Data in the context 2 field.

If the Interface File layout does not specify the field that is to be reported at the employee level, then the internal PL/SQL internal table will be used for all employees. At the end of UPPHF run, it will write the internal PL/SQL table to Execution Run Log table with Trace Level = '7' with the Sort Data in the context 2 field.

Then the execution run log with Trace Level '7' will be re-read and sorted by the context 2 field to write to the interface file.

If the sort sequence is not used in the IDIF record type 'Detail Record' (or Rec# 30-69), then UPPHF will not write to execution run log, it will directly read from PL/SQL table and write to interface file.

After UPPHF is run, you should verify the Interface File layout from the interface directory.

Interface Level 10 - Journal Entries#

For the Interface Level '10 - Journal Entries', UPPHF will first process the IDIF record type 'Detail Record' for the pay header and then process IDIF record type 'Detail Level 1' for all the pay header's related journal entries.

Record Type	Interface File Record
Detail Record	This is an optional field and may generate a Header record for the pay header.
Detail Level 1	This is a mandatory field and will generate one entry per Journal Detail record.

In this way you may generate interface records in following sequence:

: ....

: Pay header employee related info

: Journal Detail

: Journal Detail

: Journal Details

: ....

: Pay header employee related info

: Journal Detail

: Journal Detail

: Journal Detail

: Journal Detail

: .....etc

As each journal detail is processed, UPPHF saves the IDIF information using the internal PL/ SQL table in the same manner as the '01 - Pay Headers' processing. After all journal entries are processed for one pay header, UPPHF will then process the internal PL/SQL table and write to the interface file.

Pay Header Summary#

After the interface level is processed for these levels. Lexicon X_INTERFACE_UPPHF values are:

01	Pay Headers
02	Pay Headers + Pay Lines
10	Journal Entries

Before writing to the Interface File, UPPHF will process IDIF Record Type '17-Pay Header Summary' to generate pay header related summary information for this pay header.

Update Record#

When UPPHF is run in non-trial mode, Record Type '92-Update Record' will be processed at the appropriate levels to check if the User Defined Fields (UDF) are to be updated for the associated Data Base tables.

Report Parameter#

Report Parameters & Filters#

Report Parameters
From Pay Period/To Pay Period	Optional ,Date, LOV Available You may select the From and To Pay period for the Payroll code specified.
From / To Pay Issue Date	Optional ,Date, LOV Available You may select a From and To Pay Issue date for the pay headers. If the From-To Pay Issue dates are entered, each pay header's Pay Issue date must be within this date range in order to be processed.
As Of	Mandatory, Date, LOV Available This date is used to retrieve pay runs that are with the Pay Period end date or Pay Issue Date that is on or prior to this As Of date.
Trial Run	Trial	Optional, Yes or No lexicon available You may indicate if the UDFs are to be updated for the UPPHF run. To run in non-Trial mode (Update mode), you should define IDIF Record Type '92-Update Record' to update UDFs.
Interface Format Code	Optional, Text Select the Interface Format code (IDIF) that is with the Interface Type of '32-Pay History Interface'
Interface Level	Mandatory,Interface Level lexicon available Specify the level for the Interface file to be produced.
Directory Name	Optional, Text Enter a valid directory name for interface file.
File Name	Optional, Text Enter the file name of the interface file. If the word 'mex' is specified in the file name, then it will be replaced with the current execution id of UPPHF run. For a fixed format file, you may specify a file with extension .txt. For a comma delimited format file, you may specify a file with extension .csv For the XML file, you may specify a file with extension .XML
Write Append to File	Mandatory,Write Append lexicon available Provides the option to write a file or append to an existing one.
Exception Level	Optional, Exception Level lexicon available This field defines the exception level (report messages) required.

If the exception level is '0', only exception messages will be printed. If the exception level is '1', one line will be printed per pay header with performance time. If the exception level is '2', one line will be printed per pay header with performance time and one line per Detail Level 1 record. If the exception level is '8' or '9', full utility trace is available only if the user selects by Person code. Otherwise UPPHF will internally reset to exception level '1' due to the volume of trace messages.

Report Filters
Entity	This is a mandatory field. You must enter one 'Entity Code' to be processed.
Person Code	You may enter a list of 'Person Code' filters.
Department	This is an optional field. Multiple 'Department Code' filters are allowed to be entered.
Authorization	This is an optional field. You may enter either one or multiple 'Authorization area' filters. The authorization area is retrieved from either the pay header or pay line's assignment if authorization exists at assignment level. Otherwise it is retrieved from the position of the assignment if it exists, otherwise retrieve from the department of the assignment.
Org Level Type	This is an optional field. You may enter either one or multiple 'Org Level Type' filters. You may enter 'Org Type 02', 'Org Type 03', etc to process applicable level types or you may enter 'Org Type 02' to process only this level.
Org Level	This is an optional field. You may enter either one or multiple 'Org Level' filters. If multiple Org Level Types are entered, then you may process across multiple levels.
Unit	This is an optional field. Multiple 'Unit Code' filters are allowed to be entered.
Group	This is an optional field. Multiple 'Group Code' filters are allowed to be entered.
Payroll	This is a mandatory field. You must enter one 'Payroll Code' to be processed. The pay headers must belong to this payroll code in order to be processed.
Cost Center	This is an optional field. Multiple 'Cost Center Code' filters are allowed to be entered. The cost centers are retrieved from the pay lines and therefore are not applicable at the Pay Header level.
Pay Run Number	This is an optional field. You may select a list of Pay Run numbers for the Payroll code specified.

Entity: - mandatory, the user must enter one Ã¢ÂÂEntity CodeÃ¢ÂÂ to be processed Payroll: - mandatory, the user must enter one Ã¢ÂÂPayroll CodeÃ¢ÂÂ to be processed - Pay Headers must belong to this Payroll Code in order to be processed Department: - optional, multiple Ã¢ÂÂDepartment CodeÃ¢ÂÂ are allowed to be entered Org Level Type: - optional, one or multiple Ã¢ÂÂOrg Level TypeÃ¢ÂÂ are allowed to be entered - user may enter Ã¢ÂÂOrg Type 02Ã¢ÂÂ, Ã¢ÂÂOrg Type 03Ã¢ÂÂ etc to process applicable level types or user may enter Ã¢ÂÂOrg Type 02Ã¢ÂÂ to process only this Level Org Level: - optional, one or multiple Ã¢ÂÂOrg LevelÃ¢ÂÂ are allowed to be entered within the specified Org Level Types - if multiple Org Level Types are entered, then user may process across multiple levels Authorization: - optional, one or multiple Ã¢ÂÂAuthorization areaÃ¢ÂÂ are allowed to be entered - the authorization area is retrieved from Pay Header or Pay lineÃ¢ÂÂs assignment if authorization exists at assignment level, otherwise retrieve from position of the assignment if it exists, otherwise retrieve from department of the assignment Unit: - optional, multiple Ã¢ÂÂUnit CodeÃ¢ÂÂ are allowed to be entered Group: - optional, multiple Ã¢ÂÂGroup CodeÃ¢ÂÂ are allowed to be entered Cost Center: - optional, multiple Ã¢ÂÂCost Center CodeÃ¢ÂÂ are allowed to be entered - the cost centers are retrieved from Pay Lines and therefore cost centers are not applicable at Pay Header level Pay Run Number - optional, user may select list of Pay Run numbers for the Payroll code specified Person Code: - the user may enter list of Ã¢ÂÂPerson CodeÃ¢ÂÂ

Interface Level - mandatory, specify the level for the Interface file to be produced - lexicon X_INTERFACE_UPPHF values are: 01 Ã¢ÂÂ Pay Headers 02 Ã¢ÂÂ Pay Headers + Pay Lines 10 Ã¢ÂÂ Journal Entries

Directory Name - enter valid directory name for interface file File name - enter file name for interface file - if the word Ã¢ÂÂmexÃ¢ÂÂ is specified in the file name, then it will be replaced with the current execution id of UPPHF run - for fixed format file, you may specify a file with extension .txt - for comma delimited format file, you may specify a file with extension .csv - for xml file, you may specify a file with extension .xml Write/Append to File - this specifies if the Interface File is to be overwritten or appended - lexicon: X_WRITE_APPEND A Ã¢ÂÂ Append to File W Ã¢ÂÂ Write to File Exception Level - if Exception Level = Ã¢ÂÂ0Ã¢ÂÂ, only exception messages will be printed - if Exception Level = Ã¢ÂÂ1Ã¢ÂÂ, one line will be printed per Pay Header with performance time - if Exception Level = Ã¢ÂÂ2Ã¢ÂÂ, one line will be printed per Pay Header with performance time and one line per Detail Level 1 record - if Exception Level = Ã¢ÂÂ8Ã¢ÂÂ or Ã¢ÂÂ9Ã¢ÂÂ, full utility trace, available only if user selects by Person code, otherwise UPPHF will internally reset to Exception level Ã¢ÂÂ1Ã¢ÂÂ due to volume of trace messages User Comment - enter the user comment to be displayed on first page of the report

Report Parameters#

Report Parameters
Entity	Mandatory, LOV Available You must enter one entity
As Of Date	Mandatory,Date, LOV Available This date is used to retrieve employee information where a date is needed
Sort By Active EEs	Check this toggle to sort inactive employees first
Sort People By	Optional,Person Sort lexicon available You should sort employees by Last Name/First Name, however you may sort by employee's pay destination or sort by Person code.
ER Address Location	Optional, LOV Available Allows you to enter an overridden Location to retrieve the Employer Address. If this is not specified, the Entity’s location address is used.
Changed Since	This date field is used to filter the P2K_AM_CHANGE_LOGS table to only show data changed since this date. When this parameter is left blank, the interface process will not be filtered by the change logs
Changed Tables	If a table is selected, the system will only look for changes that have occurred in the specified table. More than one table may be selected at a given time. If there is no table selected and if a changed 'Since' date has been supplied, the system will not export any rows. Tables that are currently supported are: P2K_HR_IDENTITIES, P2K_HR_PERSONALS, P2K_HR_EMPLOYMENTS, P2K_HR_ASSIGNMENTS, P2K_HR_ASSIGNMENT_DETAILS, P2K_PR_PAYMENT_RULE_DETAILS, P2K_PR_US_PAY_RULES
Trial Run	Optional toggle to indicate if the UDFs are to be updated for the UEEF run. The value of 'Y' or 'N' is always returned in this parameter field. To run in non-Trial mode (Update mode), you should define IDIF Record Type '92-Update Record' to update UDFs
Interface Format Code	Enter the Interface code from IDIF screen. (Mandatory)
Interface Level	Mandatory,Interface Level lexicon available Specify the level for the Interface file to be produced.
Directory Name	Enter a valid directory name
File Name	Enter a file name or use the default file name from IDIF screen
Write Append to File	Mandatory,Write Append lexicon available Provides the option to write a file or append to an existing one.
Exception Level	You should always run with Exception level unless for tracing. In Trace Level 1, the employee Header with Person Code and Employee Name are displayed with performance time, this can be used for Progress bar or to locate employee with problem. In Trace Level 2, the BE plans are displayed after employee header information
User Comments	Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report. This is useful during testing phases to identify similar reports from each other.

Report Filters
People List	Optional, Multiple Selection Available, LOV Available Please specify if People list is to be used.
Person	Optional, Multiple Selection Available, LOV Available Enter one or more Person Codes.
Location	Optional, Multiple Selection Available, LOV Available Enter one or more Location codes.
Auth Area	Optional, Multiple Selection Available, LOV Available Enter one or more Authorization Areas.
Department	Optional, Multiple Selection Available, LOV Available Enter one or more Department Codes.
Org Level Type	Optional, Multiple Selection Available, LOV Available Enter one or more Org Level Types.
Org Level	Optional, Multiple Selection Available, LOV Available Enter one or more Org Level within Org Level Types.
Unit	Optional, Multiple Selection Available, LOV Available Enter one or more Unit codes.
Group	Optional, Multiple Selection Available, LOV Available Enter one or more Group codes.
Payroll	Optional, Multiple Selection Available, LOV Available Enter one or more Payroll codes.
Employment Status	Optional, Multiple Selection Available, LOV Available Enter one or more Employment Statuses.
Termination Reason	Optional, Multiple Selection Available, LOV Available Enter one or more Termination Reasons.
Plan Type	Optional, Multiple Selection Available, LOV Available Applicable if Interface Level = 'BE plans' or 'BE + Contacts'.
Plan	Optional, Multiple Selection Available, LOV Available Applicable if Interface Level = 'BE plans' or 'BE + Contacts'.

Notes #

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