MAINTAIN WORKER INFORMATION#
Worker Information provides information such as when employees are pre-authorized for specific jobs in specific departments or when an employee has a work restriction such as “will not work on Saturday”.
- Job authorizations can be categorized and ranked
- Work restrictions can be total or partial - “will not” or “prefers not to”
- Work restrictions can be placed on hours, days or shifts
- Job Authorizations and Work Restrictions are entered on the same screen. It is not necessary to fill in the Work Restrictions area when entering a job authorization, and vice versa.
The definition data for the Maintain Worker Information screen is stored in the P2K_TS_WORKERS, P2K_TS_WORKER_DETAILS, P2K_HR_ASSIGNMENT_DETAILS, P2K_TS_ALLOWED_WORK_LOCATIONS, P2K_TS_STATION_POSTS, P2K_TS_AUTHORIZED_JOBS, P2K_TS_WORK_RESTRICTIONS, P2K_TS_TEAM_POST_DETAILS and P2K_TS_CALL_LOGS table.
- Person Code
- This field shows the unique code or number assigned to this employee by the organization.
- Work Division
- A subdivision of an operational entity in a physical location such as a plant, factory, mill, store, restaurant, theater, casino, police force, fire service, treatment plant, hospital, school or campus, overseen by a manager or director of operations. A work division is generally subdivided into a number of work areas where work is performed. This field is a user-defined code that uniquely identifies the work division, a subdivision within an entity. Work Division is defined in ITWD.
- Seniority Date
- The worker's seniority date can either be manually entered by the user or can be derived from the seniority date source field on the work division ITWD. This seniority date is used to
- Seniority Sequence
- Seniority sequence is a 5-character numeric optional field you may manually enter, or if the hiring sequence field has been completed on IEEI this value will be used when the Create or Update Worker Information UTBWO is processed. If the hiring sequence on IEEI has a value this field will be populated with that value when UTBWO is processed even if you have not selected EEM Seniority Date as the source on ITWD.
Worker Preferences and Availability tab#
- Availability
- Worker Availability
- This field indicates whether the Worker is available to be scheduled.
- Selected Shift
- This field indicates the employees selected shift they will be available to be scheduled into.
- Selected Work Area
- This field indicates the selected Work Area for this employee.
- 1st Pref Day Off
- This field indicates the 1st preferred day off for this employee. e.g. Monday, Tuesday, Weekdays, Weekends, etc.
- 2nd Pref Day Off
- This field indicates the 2nd preferred day off for this employee.
- 3rd Pref Day Off
- This field indicates the 2rd preferred day off for this employee.
- # of Shifts per Week
- Records the number of shifts this employee will work in a week. This is an optional numeric field.
Selected Shift Bids
These fields show the specific shifts the employees is scheduled for based on day of the week. These fields are used by the UTBPR program to schedule an employee into a specific shift on a specific day of the week.
- Sunday
- This field indicates the employee's selected shift to work on a Sunday.
- Monday
- This field indicates the employee's selected shift to work on a Monday.
- Tuesday
- This field indicates the employee's selected shift to work on a Tuesday.
- Wednesday
- This field indicates the employee's selected shift to work on a Wednesday.
- Thursday
- This field indicates the employee's selected shift to work on a Thursday.
- Friday
- This field indicates the employee's selected shift to work on a Friday.
- Saturday
- This field indicates the employee's selected shift to work on a Saturday.
Primary Assignment Information tab#
The assignment information for this area is defaulted in from P2K_HR_ASSIGNMENTS. This information is updated each time the UTBWO program is run.
This data is for viewing only and the user will not be able to edit the fields.- Status
- The employee's assignment status displays in this field.
- Job
- This field shows the job that the employee is hired to perform
- Unit
- This field shows the unit where the employee is hired.
- Department
- This is the department to which the employee is assigned.
- Work Rule
- This field displays the work rule code defined on the employee's assignment.
- O/R Work Calendar
- This field displays a work calendar if one has been provided on the assignment to override the work calendar defined on the work rule.
Work Areas tab#
A worker can be restricted to specific Work Areas.
- Work Station
- The worker is assigned to the work station listed in this field.
Authorized For tab#
Workers can be authorized to work in different jobs and departments than those indicated on their assignments. This tab will allow to make those authorizations.- Job
- If the worker is authorized for a specific job/unit outside of their assignment, that job/unit will be indicated in this field.
- Department
- If the worker is authorized for a specific department outside of their assignment, that department will be indicated in this field.
- Authorization Type
- This field categorizes the authorization into a specific type.
- Start /End Dates
- If the authorization is only for a temporary time period, a Start and End Date may be defined.
Restrictions tab#
The Restrictions tab (P2K_TS_WORK_RESTRICTIONS) allows you to indicate the worker’s preference on when they are available to work.- Type
- This field will identify the worker’s restriction preference.
- Hrs. Per Week
- If the restriction states that the worker will work for a certain amount of hours a day, those hours will be identified here.
- No Earlier / No Later
- If the worker is not able to work before or past a certain time, that time will be identified in this field.
- Not Available
- If the worker is not available to work on a specific day of the week, that day will be identified in this field
- Shift
- If the restriction is associated with a specific shift, that shift is identified in this field.
Call Logs tab#
If calls are logged in the time entry screens the details may be viewed here.
- Call Placed On
- This field displays the date the call to the employee took place.
- Time of Call
- This field displays the time the call took place.
- Call Status
- The status of the call will be displayed in this field.
- Call Result
- This field displays the result of the call, ie: if the employee accepts work, declines work or calls in.
- Date
- This field displays the date the call took place.
- From Time
- This field displays the time the call started.
- To Time
- This field displays the time the call ended.
- Description
- A brief description of the reason for the call or of the conversation within the call may be provided here.
- Call Placed by
- This displays who made the call to the employee.
Owns Team Posts tab#
If a worker specifically owns a team post it will be displayed here.- Effective
- This field displays when the employee's ownership of a team post began.
- Expires On
- This field displays when the employee's ownership of a team post expires.
- Team Post Information
- This is a derived field which displays the job, department, work area and work station.
- Work Team
- The work team code associated to the team post the worker owns is displayed here.
Qualified For tab#
Based on all of the previous information this tab will display which work stations this worker is qualified to fill.- Expires
- The expiry date of the worker's qualification is displayed here.
- Station
- This displays the work station code the worker is qualified to fill.
- Job
- This field displays the job the worker is qualified to fill.
- Department
- This displays the department the worker is qualified to fill.
