IRCA
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MAINTAIN CANDIDATE PROFILES #

Candidate profiles are created and maintained in the Maintain Candidate Profiles (IRCA) form.

The definition data for the Maintain Candidate Profile screen is stored in the P2K_RE_CANDIDATES, P2K_RE_APPLICATIONS, P2K_RE_RECRUITING_COSTS, P2K_RE_RECRUITING_LOGS, P2K_RE_EDUCATIONS, P2K_RE_RESUMES, P2K_RE_ASSESSMENT_EVENTS, P2K_RE_ASSESSMENTS, and P2K_RE_QUALIFICATIONS tables.

Candidate tab#

Candidate
This field provides a code to identify the candidate. Candidate_Code is a mandatory 50-character alphanumeric field that you must manually enter.
This field will automatically fill in if candidate sequencing has been defined in the Define Code Sequencing (IMCS) table.
Submitted On
This field displays the date the candidate submitted their application.
Salutation
This field identifies the title of the candidate.
First Name
This field provides the first name of the candidate. If this candidate is to be hired, the field MUST be completed.
Middle Name
This field provides the middle name of the candidate.
Last Name
This field provides the last name of the candidate. If this candidate is to be hired, the field MUST be completed.
Rank
This field shows any name extension (i.e. Jr., Sr., III etc.) the candidate may have.
Person Code
This field identifies an internal employee as a candidate. Once this field has been filled, the previous fields (Salutation, First Name, etc.) and the Address and Phone fields will automatically fill.
Status
This field will indicate the status of candidate within the recruiting process.
Source
This field will indicate the source where the candidate was drawn from.
Type
This field will indicate whether the candidate is an internal or external applicant.
Category
This field allows you to group the candidate into a specific group.
The information for the ‘Address’ and ‘Phone’ sections will automatically default in from IEHR if the candidate is already an employee.
Address 1
This field provides initial information for the candidate’s address, such as street number.
Address 2
This field provides additional address information such as the PO box number or suite number.
City
This field refers to the city, district or township for the candidate’s address.
State/Province
This field displays the state or province description with the applicable country concatenated at the end. If this candidate is to be hired, the field MUST be completed.
Zip/Postal
This field holds the zip or postal code for the address.
Phone #
‘Phone Number’ is the main phone number for the candidate.
Phone Extn
This field displays the extension (if any) for the candidate.
Alt Phone #
This field displays an alternate phone number for the candidate.
Email Address
This field shows the email address or domain name for the candidate.
Cellular #
This field holds the candidate’s mobile phone number.
Fax Number
This field holds the fax number for the candidate.
Details
This field allows you to provide any additional information about the candidate.
Objectives
This field allows you to record the candidate’s career objectives.
How to Contact
This field allows you to define how to contact the candidate.

Details tab#

Background#

Country of Origin
This field displays the candidate’s country of origin.
Gov't Code
This field displays the contact's government identification number. If this candidate is to be hired, the field MUST be completed.
Gov't Code Verified
If this toggle is ON, the government code has been verified as a legitimate code for that individual.
Gender
This field will display the gender of the candidate. If this candidate is to be hired, the field MUST be completed.
Date of Birth
This field will display the birth date of the candidate. If this candidate is to be hired, the field MUST be completed.
Age
This field displays the age of the candidate. Age will automatically fill once the Birth Date field has been completed.
Birthplace
This field displays where the candidate was born.
Foreign Code
This field shows any foreign registration codes for an employee.
Transportation
This field shows the candidate’s main means of transportation.
Drivers License
If the candidate has a driver’s license, this field will display the license number.

Demographics#

Yrs Education
This field will indicate the years of formal education the candidate has had.
Marital Status
This field will indicate the marital status of the candidate.
Dependents
This field will display the number of the dependents the candidate has.
Language
This field will indicate the candidate’s main language of communication. English will default. If this candidate is to be hired, the field MUST be completed.
Ethnic
This field allows you to record the candidate’s ethnic background. If this candidate is to be hired, the field MUST be completed.
Citizen Status
This field will display the citizen status of the candidate.
Bonded
This field will indicate if the candidate is bonded.
Challenged
If the candidate is physically challenged, this field allows you to indicate as such.
Veteran Status
If the candidate is a veteran, you may indicate as such in this field.

Employer#

If the external candidate is currently employed, the information about the employer may be recorded in this section.
Employer
This field will display the name of the candidate’s current employer.
Title
This field will display the candidate’s title at their current employment.
Appl. Start
This field will indicate the first date the application is open.
Appl. End
This field will indicate the last date the application is open.
Date Avail.
This field will indicate the date the candidate is available to begin a new job.
Recruiter
This field will display the recruiter used for this candidate.
Ext. ID
If an external ID number has been assigned to this candidate, that number will be displayed in this field.
Web Address
If there is a web address associated with this candidate, that web address would be displayed here.

Applications tab#

The definition data for the Applications screen is stored in the P2K_RE_APPLICATIONS table.
Posting
This field indicates the posting the candidate has applied for.
Posting Title
This field will display the descriptive title of the posting. Posting_Title will default in once the posting field has been filled. Users may NOT edit this information in this screen; it can only be changed through the IRPO screen.
Application
This field will be displayed the assigned number for the application. Application will be automatically assigned a number.
Application Status
This field displays the current status of the application.
Application Stage
This field allows you to define the exact stage in the process for this application.
Opened
This field indicates the date the application was applied to the posting.
Closed
This field indicates the date the application was closed with regards to the posting.
Rating
This field displays the rating this application received for the posting.
Entity
This field identifies the entity associated to this posting.
Stage Description
This field indicates the current stage in the recruiting process for this posting.
Offered
If the candidate is selected for this posting, this field displays the date the job was offered to the applicant.
Response
This field indicates the date the candidate responded to the job offer.
Response Indication
This field will display the status of the response from the candidate.
Rejection Reason
This field provides the reason for the candidate being rejected for the posting.
Decline Reason
This field provides a reason why the candidate declined the job offer.
Assignment to Replace
If the candidate to be hired has another assignment in the entity, that assignment is identified in this field.
The following fields will usually be automatically filled, however, the values may be changed in this screen.
Assignment Title
This field provides the title of the assignment this posting is recruiting for.
Assignment Start Date
If the assignment is date sensitive, the first date of the assignment will be indicated in this field.
Assignment End Date
If the assignment is date sensitive, the last date of the assignment will be indicated in this field.
Hours Per Day
This field shows the average daily hours associated with this assignment.
Hours Per Week
This field shows the average daily hours associated with this assignment.
FTE
This field will show the full time equivalent associated with this assignment.
Scale/Step
This field displays the wage scale for this assignment.
Wage Rate
This field displays the wage rate for this assignment.
Basis
This field displays the basis in which the wage rate is expressed.
Scale Overridden
If the toggle is ON, the displayed wage rate has been keyed manually, and is different from the rate on the wage scale table. If the toggle is OFF, either the wage rate has been derived from the wage scale table or wage scale tables are not being used.
Details
This field allows you to provide additional information about the application.

Qualifications tab#

The definition data for the Qualifications screen is stored in the P2K_RE_QUALIFICATIONS table.
Type
This field allows you to group the qualification into a specific type.
Subtype
This field will indicate if the qualification belongs to a subtype of qualification.
Status
This field will display the status of the qualification.
Description
This field provides a short description of the qualification.
Category
This field allows you to further classify the qualification into specific categories.
Name
This field allows you to name the qualification.
Reference
This field allows you to reference the qualification. For example, if the qualification is a certificate that is issued through a professional organization, that professional organization may be listed here.
Start Date
If the qualification is applied to this candidate for only a specific time period (e.g. a first aid certificate that has to be renewed each year), the first date of the time period is indicated here.
End Date
If the qualification is applied to this candidate for only a specific time period, the last date of the time period is indicated here.
Date Confirmed
This field shows the date the qualification was confirmed for this candidate.
Confirmed By
This field indicates who confirmed the qualification for this candidate.
Confirmed Status
This field will indicate the status of the confirmation of the candidate’s qualification.
Interest Level
This field will show the candidate’s interest level in this qualification
Proficiency
The level of expertise the candidate has attained in the qualification will be indicated here.
Years Experience
This field indicates the number of years of experience the candidate has for this qualification.
Year Last Used
This field indicates the number of years since the candidate last used the qualification.
Text
This field allows you to provide additional information about the qualification for this candidate.

Costs tab#

This screen allows you to record any costs associated to the recruitment process in regards to this candidate. The definition data for the Costs screen is stored in the P2K_RE_RECRUITING_COSTS table.
Cost Date
This field will show the date the recruiting cost was incurred.
Cost Item Category
This field allows you to group the cost into a specific category.
Cost Amount
This field displays the actual amount of the cost incurred.
Description
This field holds a short description of the cost incurred.
Employer %
This field will indicate the percentage of the cost that will be covered by the employer.
Cost Reference
This field allows you to record a short reference for this cost, for example, an invoice number.
Payment Method
This field will show the manner in which this item was paid for.
Payment Status
This field will show the status of the payment for this cost item.
Posting
If this cost is associated with a specific posting, that posting may be identified in this field.
Recruiter
If the cost is related to a specific recruiter, that recruiter may be identified in this field.

Recruiting Log tab#

This tab allows you to track the recruiting activities associated with this candidate. The definition data for the Recruiting Log tab is stored in the P2K_RE_RECRUITING_LOGS table.
Date/Time
This field displays the day and time of the recruiting log.
Type
This field identifies the nature of the recruitment log.
Category
This field allows you to further classify the recruiting log into specific groups.
Posting
This field displays the posting associated with this recruiting log.
Recruiter
This field displays the recruiter associated with this recruiting log.
Entered For
This field allows you to indicate for whom or what (position, job profile, candidate) this log is entered.
Description
This field allows you to provide a short description of the recruiting log.
Log Text
This field provides additional information about the recruiting log.

Education tab#

This screen allows you to make a record of the candidate’s formal education. The definition data for the Education tab is stored in the P2K_RE_EDUCATIONS table.
Education Type
This field allows you to classify the education being recorded into specific types.
Description
This field allows you to provide a short description of the education being recorded.
Education Status
This field displays the status of the education being recorded.
School Name
This field indicates the school associated with the education defined.
Faculty
This field indicates the school faculty associated with the education defined.
City
This field displays the location of the school.
State/Prov.
This field defines the state or province of the school.
Start Month
This field indicates the date the course of education was begun.
End Month
This field indicates the date the course of education was completed.
Major
This field will display the major area of study for the education defined, for example, English, Russian Studies, or Accounting.
Minor
This field will display the minor area of study for the education defined.
Degree
This field will display the degree attained, if applicable, for this course of education.
GPA Attained
This field displays the Grade Percent Average (GPA) the candidate achieved for this education.
GPA Maximum
This field provides the highest Grade Percent Average (GPA) attainable for this education.
Verified On
This is a date field used to indicate what date the candidate's education was verified.
Verified Status
This is an optional field used to indicate if the candidate's education has been verified.
Text
This field allows you to provide additional information about the education for this candidate.

References tab#

This screen allows you to make a record references and reference contacts the candidate has submitted.
Contact Name
This field displays the name of the individual providing the reference.
Type
This field allows you to classify the references into specific types.
Status
This field will display the current status of the reference provided.
Contacted
This field will display the date the individual who gave the reference was contacted.
Contact Title
This field displays the reference’s title within their company.
Company Name
This field displays the company name where the reference is employed.
Address 1
This field displays the address of the company.
Address 2
This field provides further address information for the company.
City
This field displays the city or town for the company’s address.
State/Prov.
This field displays the state or province description with the applicable country concatenated at the end.
Zip Postal
This field holds the zip or postal code for the address.
Phone #
‘Phone Number’ is the main phone number for the reference.
Phone Extn.
This field displays the extension (if any) for the reference.
Alt. Phone #
This field displays an alternate phone number for the reference.
Alt. Phone Ext.
This is the extension (if any) for the alternate phone number.
Fax #
This field provides a fax number for the candidate's reference.
E-Mail
This field provides a email address for the candidate's reference.
Language
This field will indicate the reference’s main language of communication. English will default.
Available to Contact
This is an optional toggle used to indicate if the candidate's referral is available to contact.
Text
This field provides the user the ability to add additional information regarding the reference.

Work History tab#

Start Date
This field is used to display the start date the candidate began working in their previous assignment.
End Date
This field is used to display the end date of the candidate working in their previous assignment.
Company Name
This field displays the company name where the reference is employed.
Status
This is an optional field used to indicate if the candidate's work history has been verified.
Verified
This is a date field used to indicate what date the candidate's work history was verified.
Cont. Name
This field displays the name of the individual providing the reference.
Cont. Title
This field displays the reference’s title within their company.
Address 1
This field displays the address of the company.
Address 2
This field provides further address information for the company.
City
This field displays the city or town for the company’s address.
State
This field displays the state or province description with the applicable country concatenated at the end.
Postal Code
This field holds the zip or postal code for the address.
Phone #
Phone Number is the main phone number for the reference.
Extn.
This field displays the extension (if any) for the reference.
Alt. Phone #
This field displays an alternate phone number for the reference.
Alt. Extn.
This is the extension (if any) for the alternate phone number.
Fax #
This field provides a fax number for the candidate's reference.
E-Mail
This field shows the email address or domain name for the candidate's reference.
Lang.Code
This field will indicate the reference’s main language of communication. English will default.
Industry
This field holds the six-digit industry codes for NAICS (North American Industry Code Standard) for the company.
Company Size
This field will indicate the number of people working for the company.
Emp. Type
This field will identify the specific type of employment the candidate had with the company.
Group Type
This field allows you to further define the type of employment the candidate had with the company
Job Category
This field allows you to define the type of job associated with this employment.
Job Title
This field shows the title the candidate held in the company defined.
Resp. Level
This field indicates the level of responsibility the candidate had at the company.
Hours/Day
This field shows the average daily hours associated with this assignment.
Hours/Week
This field shows the average weekly hours associated with this assignment.
Wage Rate
This field will show the wage rate for this assignment.
Rate Basis
This field shows the rate basis that the wage is expressed in.
Rsn Leaving
This field will show the reason the candidate left the assignment.
Text
This field allows you to provide additional information about the past employment.

Resumes tab#

This screen allows you to make a record of the candidate’s resume. The definition data for the Resume tab is stored in the P2K_RE_RESUMES table.
Received
This field displays the date the resume was received from the candidate.
Source
This field will indicate the source of the resume.
File Name (on server FS)
This field is used to locate the file on the server to upload the file.
Format
This field identifies the format in which the resume was received.
Location / Comments
This field may be used to add additional comments on the location of the resume.
Last Revised
This field will display the date the resume was last updated.

Assessments tab#

This screen allows you to create a log of the candidate’s assessment events. Any assessment events that the candidate is scheduled for or has taken will be recorded here. The definition data for the Assessments tab is stored in the P2K_RE_ASSESSMENTS and P2K_RE_ASSESSMENT_EVENTS tables.
Date/Time
This field indicates the date/time of the assessment.
Assessments
This field defines the exact assessment the candidate will be taking.
Description
This field provides a short description of the assessment. This field will automatically default in from IRAS once the ‘Assessment’ field has been filled. You CANNOT edit the information in this screen.
Status
This field will display the current status of the assessment events.
Location
This field will indicate where the assessment is to take place.
Conducted By
This field will display the name of the individual conducting the assessment.
Contact
If there is a contact person for this assessment events, that individual may be indicated here.
Rating
This field displays the rating the candidate received for this assessment.
Points
This field allows you to record the points the candidate obtained in this assessment.
Type
This field groups this the assessment into a specific type. This field will automatically default in from IRAS once the ‘Assessment’ field has been filled. Users CANNOT edit the information in this screen.
Category
This field further classifies the assessment into specific groups. This field will automatically default in from IRAS once the ‘Assessment’ field has been filled. Users CANNOT edit the information in this screen.
Desired Pts
This field will display the desired points the candidate must obtain for this assessment. This field will automatically default in from IRAS once the ‘Assessment’ field has been filled. Users CANNOT edit the information in this screen.
Essential Pts
This field will display the points the candidate must obtain to pass this assessment. This field will automatically default in from IRAS once the ‘Assessment’ field has been filled. Users CANNOT edit the information in this screen.

Self Service Access tab#

This tab is used to grant the Candidate access to Self Service.
Candidate #
This field provides a code to identify the candidate.
First Name
This field is used to provide the legal first name of the individual. If this is used when hiring an individual the field MUST be completed.
Last Name
This field is used to provide the legal surname name of the individual. If this is used when hiring an individual the field MUST be completed.
Password Change By
This filed will indicate the user who last changed the candidate’s password.
Password Change On
This field will display the date the password was last changed.
Access Key
This is used as a login method, instead of providing a user name users may provide an access key. When the site preference 'SS LOGIN TYPE' is set to ‘ACCESSOR KEY’, the Access Key login page (Access Key/PIN) will be used. This field is a 30-character field and is not case sensitive.
Access Start Date
This field indicates the first day the candidate may access Self Service.
Access End Date
This field indicates the last day that the candidate may access Self Service.
Force Password Change On Next Login
If this toggle is on, the candidate will need to change their password the next time they log into Self Service.
Last Good Access
This field indicates the last date the candidate successfully logged into the system.
Logins to Date
This field shows the number of successful logins the candidate has made.
Set/Reset Password
Clicking this button will set or reset the candidate’s password.
Reactivate
This button is used to re-activate a user's access to the application if their previous access was locked out or is in a pending state.
Access Status
This field displays the candidate’s access status.
Failed Attempts
This field displays the number of unsuccessful logins the candidates have made.
Password Set
If this toggle is on, the candidate’s password is set.

Notes #

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