Table of Contents
Review Previous Set Up#
Prior to working through the Forecasting & Costing application, it is advised to go through the following setup checklist.
- Business Calendars (IDCL)
- Set up all business calendars to the end of the budget period
- Entity (IDEN)
- The GL company must be indicated on the entity form
- GL Segments (IDGS)
- Ensure segments have been defined
- Work Rules (IDWR)
- Set up work rules with appropriate work calendars for all budgeted positions and assignments, if no calendar is specified then Monday to Friday is assumed.
- Ensure that the status rules have been established
- If establishing budgets in a database separate from production, create standard work rules for loaded or manually entered assignment and positions.
- Positions (IDPS)
- Ensure that all budgeted positions have an appropriate range, scale/step or wage
- Ensure that the Authorized FTE is completed
- Set up a Default FTE for positions that is less than fulltime
- Set up positions for projected new hires
- Ensure that the standing is set to ‘active’
- Ensure the budget rules is set to ‘budgeted’
- Ensure that the distribution is completed
- Assignments (IEAS)
- Ensure that all active employees have an appropriate range, scale/step or wage
- Ensure that the Authorized FTE is completed
- Ensure that the distribution is completed
- U se the Scale Override toggle to prevent ‘Stepping’ for UFSTEP if required
- Benefit Plans (IBPN)
- If there are planned rate changes for benefits they should be entered as date effective changes
- Benefit Schedules (IBSC)
- Set up default coverages for benefit plans that will be used for VACANT positions; only fill the default coverage
- UserCalcs (IMUC)
- Copy all UserCalcs to be used in FC, especially BE UserCalcs
- You must be signed in as P2K to copy UserCalcs for FC
- All UserCalcs copied for the FC 'Product' will be prefixed by 'FC_'
- The old UserCalc and the new one must be exactly the same after the “FC_” prefix
- Example of a bad copy: Old UC = ’Supp Life Prem’, New UC = ’FC_Supp Life Pre’ (These are not the same after the ‘FC_’ prefix.)
- Example of a good copy: Old UC = ’SUPPLIFEPREM’, New UC = ‘FC_SUPPLIFEPREM’
- Change operand types EC/PC to EP/PP when used in a formula
- Ensure all PPH database items are changed to another database item or hard coded
- Write new Benefit UserCalcs that will be applicable for budgeting User Variables (IMVR)
- Define new user variables that will be applicable for budgeting Wage Scales (ISWS)
- Enter planned wage scale/step changes that will occur during the budget time frame
- Copy all UserCalcs to be used in FC, especially BE UserCalcs
- Wage Step Rules (ISRS)
- Ensure that the Allow Wage Stepping toggle is checked in the bottom block of the ISRS screen
- Premium Types (ISPT)
- Define new premium types that will be applicable for budgeting
- Premiums (ISPM)
- Define new premiums that will be applicable for budgeting
- If establishing budgets in a production environment, premiums must be used to create earnings for loaded or manually entered assignments and positions
- Pay Calendars (IPCL)
- Set up all pay period calendars to the end of the budget period
- Pay Components (IPPC)
- Ensure that all time pay components have a calculation method of “EV: Entered Value”
- Processing Frequencies (IPPF)
- Define new processing frequencies that will be applicable for budgeting, if required
- Pay Points (IPPP)
- Define new pay point sets for budgeting purposes.
Budget Structure#
- Budget Setup
- Wage Stepping for Budget Seats
- Create Actual Scenarios and Seats (UFACT)
Establish Budgets#
