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Review Previous Set Up#

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Prior to working through the Forecasting & Costing application, it is advised to go through the following setup checklist.

• Business Calendars (IDCL)
  • Set up all business calendars to the end of the budget period
• Entity (IDEN)
  • The GL company must be indicated on the entity form
• GL Segments (IDGS)
  • Ensure segments have been defined
• Work Rules (IDWR)
  • Set up work rules with appropriate work calendars for all budgeted positions and assignments, if no calendar is specified then Monday to Friday is assumed.
  • Ensure that the status rules have been established
  • If establishing budgets in a database separate from production, create standard work rules for loaded or manually entered assignment and positions.
• Positions (IDPS)
  • Ensure that all budgeted positions have an appropriate range, scale/step or wage
  • Ensure that the Authorized FTE is completed
  • Set up a Default FTE for positions that is less than fulltime
  • Set up positions for projected new hires
  • Ensure that the standing is set to ‘active’
  • Ensure the budget rules is set to ‘budgeted’
  • Ensure that the distribution is completed
• Assignments (IEAS)
  • Ensure that all active employees have an appropriate range, scale/step or wage
  • Ensure that the Authorized FTE is completed
  • Ensure that the distribution is completed
  • U se the Scale Override toggle to prevent ‘Stepping’ for UFSTEP if required
• Benefit Plans (IBPN)
  • If there are planned rate changes for benefits they should be entered as date effective changes
• Benefit Schedules (IBSC)
• Set up default coverages for benefit plans that will be used for VACANT positions; only fill the default coverage
• UserCalcs (IMUC)
  • Copy all UserCalcs to be used in FC, especially BE UserCalcs
    • You must be signed in as P2K to copy UserCalcs for FC
    • All UserCalcs copied for the FC 'Product' will be prefixed by 'FC_'
    • The old UserCalc and the new one must be exactly the same after the “FC_” prefix
    • Example of a bad copy: Old UC = ’Supp Life Prem’, New UC = ’FC_Supp Life Pre’ (These are not the same after the ‘FC_’ prefix.)
    • Example of a good copy: Old UC = ’SUPPLIFEPREM’, New UC = ‘FC_SUPPLIFEPREM’
  • Change operand types EC/PC to EP/PP when used in a formula
  • Ensure all PPH database items are changed to another database item or hard coded
  • Write new Benefit UserCalcs that will be applicable for budgeting User Variables (IMVR)
  • Define new user variables that will be applicable for budgeting Wage Scales (ISWS)
  • Enter planned wage scale/step changes that will occur during the budget time frame
• Wage Step Rules (ISRS)
  • Ensure that the Allow Wage Stepping toggle is checked in the bottom block of the ISRS screen
• Premium Types (ISPT)
  • Define new premium types that will be applicable for budgeting
• Premiums (ISPM)
  • Define new premiums that will be applicable for budgeting
  • If establishing budgets in a production environment, premiums must be used to create earnings for loaded or manually entered assignments and positions
• Pay Calendars (IPCL)
  • Set up all pay period calendars to the end of the budget period
• Pay Components (IPPC)
  • Ensure that all time pay components have a calculation method of “EV: Entered Value”
• Processing Frequencies (IPPF)
  • Define new processing frequencies that will be applicable for budgeting, if required
• Pay Points (IPPP)
  • Define new pay point sets for budgeting purposes.

Budget Structure#

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The budget structure defines the construction of budgets and budget areas, plans, assumptions and rules.

• Budget Setup
  • Create Initial Budget (UFBDGT)
  • Define Budgets (IFBU)
  • Budget Areas (IFBA)
  • Associated Words (IMAW)
• Wage Stepping for Budget Seats
  • Wage Step Rules (ISRS)
  • Maintain Experience (ISEP)
  • Apply Wage Stepping for Budget Seats (UFSTEP)
  • Assumption Statements (IFAS)
  • Report Budget Makeup (RFBU)
• Create Actual Scenarios and Seats (UFACT)

Establish Budgets#

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• Create Budget Amounts (UFCALC)
• Load Budget Amounts (UFLOAD)

Analyze Financial Information#

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• View Budget Amounts (IFVP)
• Cost Accounts (IFCA)
• Produce Viewpoint Report (RFVT)
• Viewpoint Components (IFVC)