Process Flow of Clocking#

1. The UEGTS (Generate Time Sheets) function will be run at the start of each pay period to generate empty time sheets for each active employee
   • This function is designed to be re-runable.
   • If re-run, then any structural changes (changing departments / positions; new hires, etc.) will be considered for any time sheets that have not been already filled in with actual time.
   • The UTTP is used to generate shifts from the Time Scheduling module.
2. Employees may creat clock punches thru WPCIO (Public Kiosk), or Managers may clock in their employees thru WMTCI (Self Service Clock IN/OUT) or Administrators (Professional DTCI and DTCP
3. Clock punches are processed into Time Exceptions as determined by the entry source:
   • The UTCIO process is used to load clock entries from external sources. When running UTCIO, the clock entries are loaded and processed at the same time.
   • When the WPCIO is used for clocking employees in and out, the entries are processed when the employee uses the ‘submit’ icon. A clock entry is created when the employee uses the ‘clock in’ or the ‘clock out’ icon, however it remains in the ‘generated’ status until the employee uses the ‘submit’ button. NOTE: If a user does not "SUBMIT" the clock punch for what ever reason, a "generated" clock entry is left. This clock entry is NOT eligible for processing. This type of clock entry record is merely a place holder for the MTCI and MTCO dialogs. These entries should be ignored. Once the user "SUBMITS" the clock punch, it then becomes "NEW ENTERED" and will then be processed automatically and given a new status of "PROCESSED". Processed clock entries will be visible in ITCE (Daily Pairing Information tab) and in IPTS (clock entries tab)
   • With the G1 or G2 interface the clock entries will be processed immediately.
4. Missing Clock punches are available to be viewed by the employee (WETCP), the Manager (WMTCP) or an administrator (Self Service WATCP or Professional DTMCP).
5. Administrators may approve/authorize/verify clock punches thru WVTAPC.
6. The IPTS and WxTTS screens (Time Sheets) may be used to update/audit the time sheets.
   • Tab to view the clock punches that make up the time sheet
   • The TS screens are where any changes to the time sheet would be made.
   • All the Time Rules are invoked through this screen
7. The UPCTS function will be run to bring approved time sheets into Payroll
   • Time sheets may or may not approved to be brought into Payroll