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Page References

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UPTG PROCESSING
UPTG PROCESSING

Version management

Difference between version and

At line 9 changed one line
Holidays that fall within the pay period may or may not reduce regular time. The rules for holidays are detailed out in the [UPTG Holiday Processing|UPTG Processing#HOLIDAY PROCESSING] section.
Holidays that fall within the pay period may or may not reduce regular time. The rules for holidays are detailed out in the [UPTG Holiday Processing|UPTG PROCESSING#HOLIDAY PROCESSING] section.
At line 11 changed one line
Leaves that fall within the pay period automatically reduce regular time. The rules for leaves are detailed out in the [Leave Processing|UPTG Processing#LEAVE PROCESSING] section.
Leaves that fall within the pay period automatically reduce regular time. The rules for leaves are detailed out in the [Leave Processing|UPTG PROCESSING#LEAVE PROCESSING] section.
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Only time taken leave lines will be picked up by [UPTG]. Leave entitlement transactions must be keyed into [IPTR] manually or processed through [UACALC]
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If you are receiving unexplained results when [UPTG] is run, (for example, no salary generated but you requested it to be) then check that on the [Work Rule [IDWR],Status Rules tab|IDWR#Status Rules tab], the “TIME GEN. DESTINATION” = “PR-Calendar”.
If you are receiving unexplained results when [UPTG] is run, (for example, no salary generated but you requested it to be) then check that on the [Work Rule (IDWR),Status Rules tab|IDWR#section-IDWR-StatusRulesTab], the “TIME GEN. DESTINATION” = “PR-Calendar”.
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New rule has been added to the “Observed On” field in the Holiday Calendar (IDHC). The new rule is “Holiday Date”. This rule is explained in detail in the HOLIDAY PROCESSING chapter of this document.\\ \\
UPTG now has a 'Rerun Selected Employees' toggle parameter. The user must enter a list of People to 'Rerun'. %%information Note, that there can NOT be anything in Payroll for the Period selected or the re-run will be done.%%
The new 'Holiday Date' rule has been added to the “Observed On” field in the Holiday Calendar ([IDHC]) form. This rule is explained in detail in the [Holiday Processing|UPTG PROCESSING#Holiday Processing] section.
[UPTG] now has a 'Rerun Selected Employees' parameter. If this is set to 'Yes', a list of people to re-run must be provided.
%%information There CANNOT be anything in payroll for the period selected or the re-run will be done.%%
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The UPTG program must generate salary and premium transactions correctly when there are mid-payroll period changes. This document describes the mid-period change scenarios and how they should work.\\ \\
The [UPTG] program must generate salary and premium transactions correctly when there are mid-payroll period changes. This section describes the mid-period change scenarios and how they should work.
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*Employee Employed Entire Pay Period and Has A Mid-Period Salary and/or Premium Change. Employee’s Schedule May Also Change. If Only the Premium Is Changing, the Salary Must Still Be Force-Balanced.
*Employee Employed Entire Pay Period and Has A Mid-Period Salary and/or Premium Change. (Employee’s schedule may also change; if only the premium is changing, the salary must still be force-balanced.)
At line 52 changed one line
Prorate the semi-monthly salary and premiums for the number of hours entered on IPTR based on the number of hours that would have been generated had the employee worked the entire pay period with the work rule (schedule) entered on IEAS at the time UPTG Hours was generated.\\ \\
Pro-rate the semi-monthly salary and premiums for the number of hours entered on [IPTR] based on the number of hours that would have been generated had the employee worked the entire pay period with the work rule (schedule) entered on [IEAS] at the time [UPTG] hours were generated.
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%%information The salary and premium is determined by a pro-ration of the number of hours generated by UPTG for the overriding work calendar or work rule on IEAS by the total number of hours that would have been generated had the work calendar/work rule been in effect the entire pay period.%%
%%information The salary and premium is determined by a pro-ration of the number of hours generated by [UPTG] for the overriding work calendar or work rule on [IEAS] by the total number of hours that would have been generated had the work calendar/work rule been in effect the entire pay period.%%
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|Time Worked|The number of hours generated by UPTG for the pay period based on the effective date records and the work rule or overriding work calendar.
|Time Available|The number of hours that would be generated by UPTG for an entire pay period if the work rule or overriding work calendar had been in effect the entire pay period.
|Time Worked|The number of hours generated by [UPTG] for the pay period based on the effective date records and the work rule or overriding work calendar.
|Time Available|The number of hours that would be generated by [UPTG] for an entire pay period if the work rule or overriding work calendar had been in effect the entire pay period.
At line 64 changed one line
A new parameter has been added to the UPTG program. This parameter is used to determine how the employee’s wage rate is to be derived. The new parameter is “RATE METHOD FOR SALARY”. The values for this parameter are:\\ \\
A new parameter, 'Rate Method for Salary' has been added to the [UPTG] program. This parameter is used to determine how the employee’s wage rate is to be derived.
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|Standard Hours|this method will use the ‘Hours Per Pay” from the IEAS if setup, if not, from the Work Rule.\\It will then calculate the wage rate (Hourly rate) as follows:\\Employee’s Salary / Hours per Pay = Hourly Rate\\the hours worked will be from the standard “Hours Per Day” from the IEAS if setup, if not from the Work Rule
|Scheduled Hours|this method will use the total hours that employee is scheduled to work for the period according to the work rule.\\It will then calculate the wage rate (Hourly rate) as follows:\\Employee’s Salary / Total Scheduled Hours = Hourly Rate\\the hours worked will be from the actual work schedule for the employee
The values for this parameter are:
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|Standard Hours|This method will use the ‘Hours Per Pay” from the [IEAS] if setup, if not, from the Work Rule.\\It will then calculate the wage rate (hourly rate) as follows:\\Employee’s Salary / Hours per Pay = Hourly Rate\\The hours worked will be from the standard “Hours Per Day” from the [IEAS] if setup, if not from the Work Rule.
|Scheduled Hours|This method will use the total hours that employee is scheduled to work for the period according to the work rule.\\It will then calculate the wage rate (hourly rate) as follows:\\Employee’s Salary / Total Scheduled Hours = Hourly Rate\\The hours worked will be from the actual work schedule for the employee.
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The beginning of the pay period is 01-Aug-2010.\\
If the employee had worked the entire pay period, he would have been scheduled to work 8 hours on the following days: 01-Aug to 04-Aug, 07-Aug to 11-Aug and 14-Aug to 15-Aug. This is a total of 88 hours.
The beginning of the pay period is 01-Aug-2010.
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If the employee had worked the entire pay period, they would have been scheduled to work 8 hours on the following days: 01-Aug to 04-Aug, 07-Aug to 11-Aug and 14-Aug to 15-Aug. This is a total of 88 hours.
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The employee works 07-Aug to 15-Aug, 56 hours (using the standard of 8 hours/day x 7 days), their salary should be prorated using a factor of 56/88. No Force-Balancing is needed. The Monthly Salary is $5,166.67, making her semi-monthly salary $2,583.34. The hourly rate for the pay period is $2,583.34/86.667 = $29.81. The amount of her salary for the pay period is 56 x $29.81 = $1,669.23. If this employee had premiums the premium amounts would be prorated the same way and included on the details of the transaction line.\\ \\
*The employee works 07-Aug to 15-Aug, 56 hours (using the standard of 8 hours/day x 7 days), their salary should be prorated using a factor of 56/88; no force-balancing is needed.\\ \\The monthly salary is $5,166.67, making their semi-monthly salary $2,583.34. The hourly rate for the pay period is $2,583.34/86.667 = $29.81. The amount of their salary for the pay period is 56 x $29.81 = $1,669.23. If this employee had premiums the premium amounts would be prorated the same way and included on the details of the transaction line.
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The employee works from 07-Aug to 15-Aug, 60 hours (using the actual hours per day from the work schedule for 7 days), Her salary should be prorated using a factor of 60/88. No Force-Balancing is needed. The Monthly Salary is $5,166.67, making her semi-monthly salary $2,583.34. The hourly rate for the pay period is $2,583.34/88 = $29.3561. The amount of her salary for the pay period will be 60 x $29.3561 = $1,761.37. If this employee had premiums the premium amounts would be prorated the same way and included on the details of the transaction line.
*The employee works from 07-Aug to 15-Aug, 60 hours (using the actual hours per day from the work schedule for 7 days), their salary should be pro-rated using a factor of 60/88; no force-balancing is needed.\\ \\The monthly salary is $5,166.67, making their semi-monthly salary $2,583.34. The hourly rate for the pay period is $2,583.34/88 = $29.3561. The amount of their salary for the pay period will be 60 x $29.3561 = $1,761.37. If this employee had premiums the premium amounts would be prorated the same way and included on the details of the transaction line.
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The beginning of the pay period is 01-Jan-2010 and the ending is 15-Jan-2010. The employee’s last day is January 5, 2011. If they had worked the entire pay period the hours would have been as follows:
The beginning of the pay period is 01-Jan-2010 and the ending is 15-Jan-2010. The employee’s last day is January 5, 2010. If they had worked the entire pay period the hours would have been as follows:\\ \\
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\\This totals 80 hours. Since their last day was January 5th, they worked 40 hours. Their monthly salary is $6,250 with a semi-monthly salary of $3,125.00. Their hourly rate for the pay period should be $3,125 / 86.667 = $36.06. Their salary for this pay period should be 40 x 36.06 = $1,442.31. If this employee had premiums the premiums would be prorated in the same way and included on the details of the transaction.\\ \\
At line 98 added 2 lines
*This totals 80 hours. Since their last day was January 5th, they worked 40 hours. Their monthly salary is $6,250 with a semi-monthly salary of $3,125.00. Their hourly rate for the pay period should be $3,125 / 86.667 = $36.06. Their salary for this pay period should be 40 x 36.06 = $1,442.31. If this employee had premiums the premiums would be prorated in the same way and included on the details of the transaction.\\ \\
At line 96 removed one line
\\This totals 84.5 hours. Since their last day was January 5th, they worked 36 hours. Their monthly salary is $6,250 with a semi-monthly salary of $3,125.00. Their hourly rate for the pay period should be $3,125 \ 84.5 = $36.9822. Their salary for this pay period should be 36 x 36.9822 = $1,331.36. If this employee had premiums the premiums would be prorated in the same way and included on the details of the transaction.\\
At line 108 added 2 lines
*This totals 84.5 hours. Since their last day was January 5th, they worked 36 hours. Their monthly salary is $6,250 with a semi-monthly salary of $3,125.00. Their hourly rate for the pay period should be $3,125 \ 84.5 = $36.9822. Their salary for this pay period should be 36 x 36.9822 = $1,331.36. If this employee had premiums the premiums would be prorated in the same way and included on the details of the transaction.
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The employee should receive the same semi-monthly salary and premiums regardless of the number of scheduled days in the pay period. The salary will be divided into FLSA periods if designated to do so.
The employee should receive the same semi-monthly salary and premiums regardless of the number of scheduled days in the pay period. The salary will be divided into [FLSA] periods if designated to do so.
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*New Work Rule is entered on IEAS
*A new work rule is entered on [IEAS]
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When an employee has schedule changes that are effective after the pay period start date and before the pay period end date, the salary is determined by using the total number of hours generated by UPTG for the overriding work calendar/work rule and the effective dates on IEAS.\\
When an employee has schedule changes that are effective after the pay period start date and before the pay period end date, the salary is determined by using the total number of hours generated by [UPTG] for the overriding work calendar/work rule and the effective dates on [IEAS].
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For example, during the April 1 – 15 pay period the employee is on a 5/40 schedule until April 9th when the employee changes to a 9/80 A schedule. There is an 09-April effective date record changing the work rule from 5/40 to 9/80 A. This means that the employee schedule should be 8 hours of work April 2 – April 7 and 9 hours of work April 10 – April 13. This is a total of 76 hours for the pay period. The employee’s salary is determined by using the pro-ration of 76/76 and then force balancing to insure that the employee receives 100% of their semi-monthly salary. Similarly, if there is an effective record changing the employee back to a 5/40 effective April 12, the total number of hours generated by UPTG would be 82. The salary is determined by what is on IEAS at the time UPTG salary is processed. The processing of premiums is excluded at this time.\\
For example, during the April 1 – 15 pay period the employee is on a 5/40 schedule until April 9th when the employee changes to a 9/80 A schedule. There is an 09-April effective date record changing the work rule from 5/40 to 9/80 A. This means that the employee schedule should be 8 hours of work April 2 – April 7 and 9 hours of work April 10 – April 13. This is a total of 76 hours for the pay period. The employee’s salary is determined by using the pro-ration of 76/76 and then force balancing to ensure that the employee receives 100% of their semi-monthly salary.
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__Mid-Period Schedule Changes with No Salary and/or Premium Changes__
This employee had a work rule change in the middle of the pay period. There is no change in salary or premium, so there is no need to do any additional calculation. The system will pay the same semi-monthly salary and premium amount. UPTG will generate 4 transactions, two for each of the effective date records, due to work rule changes, with the employee’s salary and premiums on one and the time on the other.\\ \\
Similarly, if there is an effective record changing the employee back to a 5/40 effective April 12, the total number of hours generated by [UPTG] would be 82. The salary is determined by what is on [IEAS] at the time [UPTG] salary is processed. The processing of premiums is excluded at this time.\\
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!Mid-Period Salary and/or Premium Change - Employee’s Schedule May Also Change
__Mid-Period Schedule Changes with No Salary and/or Premium Changes__\\
This employee had a work rule change in the middle of the pay period. There is no change in salary or premium, so there is no need to do any additional calculation. The system will pay the same semi-monthly salary and premium amount. [UPTG] will generate four transactions, two for each of the effective date records, due to work rule changes, with the employee’s salary and premiums on one and the time on the other.
At line 126 added 4 lines
!Employee Employed Entire Pay Period and Has A Mid-Period Salary and/or Premium Change
%%information Note, the employee’s schedule may also change; if only the premium is changing, the salary must still be force-balanced.%%
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__Mid-Period Salary and Premium Changes__
The total salary is determined by using the same pro-ration logic described previously. If there are no work calendar or work rule changes in effect on IEAS and the employee has a salary increase, the total salary for the pay period is determined by a pro-ration of the number of hours the employee is on the old and new salary.\\
__Mid-Period Salary and Premium Changes__\\
The total salary is determined by using the same pro-ration logic described previously. If there are no work calendar or work rule changes in effect on [IEAS] and the employee has a salary increase, the total salary for the pay period is determined by a pro-ration of the number of hours that the employee is on for the old and new salary.
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\\
\\ \\
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The application can record leave time that an employee has taken or is planning to take and audit lines of when and what the attendance routine has calculated.
The application can record leave time that an employee has taken or is planning to take and the audit lines of when and what the attendance routine has calculated.
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|Start Date|A start date must be provided. The start date is the when the leave begins.
|End Date|An end date must be provided. The end date is the when the leave ends.
|Time Code|A Time code must be provided. This field contains the code for which the leave line record is being created.
|Leave Type|A Leave Type must be provided. This field contains the user-defined code to indicate the leave type
|Overall Time|This field displays the total amount of time that has been requested. This field will be populated according to the setup on the employee’s assignment record.
|Basis |This field contains the unit of measure for the requested time to be taken.
|Description|This field contains a user-defined description of the leave type entered.
|Status|This field indicates the status of the leave line record. It will be updated accordingly when the leave lines are processed by the various functions in the system.\\1st Requested – initial record created on IAAL\\2nd Processed – picked up and processed by UPTG\\3rd In Payroll – picked up by a PR process\\4th Update in Progress\\5th Unofficial Accr Updated\\6th Official Accr Updated
|Approval|This field tracks whether the leave line has been ‘approved’, is ‘waiting approval’ or has been ‘declined’.
|[Start Date|START_DATE]|The start date is the when the leave begins;this must be provided.
|[End Date|END_DATE]|This field provides the date is the when the leave ends;this must be provided.
|[Time Code|TIME_CODE]|This field contains the code for which the leave line record is being created;this must be provided.
|[Leave Type|LEAVE_TYPE_CODE]|This field contains the user-defined code to indicate the leave type;this must be provided.
|[Overall Time|OVERALL_LEAVE_TIME]|This field displays the total amount of time that has been requested. This field will be populated according to the setup on the employee’s assignment record.
|[Basis|TIME_BASIS]|This field contains the unit of measure for the requested time to be taken.
|[Description|DESCRIPTION]|This field contains a user-defined description of the leave type entered.
|[Status|ACCRUAL_STATUS]|This field indicates the status of the leave line record. It will be updated accordingly when the leave lines are processed by the various functions in the system.\\1st Requested – initial record created on [IAAL]\\2nd Processed – picked up and processed by [UPTG]\\3rd In Payroll – picked up by a PR process\\4th Update in Progress\\5th Unofficial Accr Updated\\6th Official Accr Updated
|[Approval|LEAVE_APPROVAL]|This field tracks whether the leave line has been ‘approved’, is ‘waiting approval’ or has been ‘declined’.
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__Leave Processing__
After all transactions for the qualifying time frame have been generated, a second pass is done to handle leaves that are governed by the leave policies.\\
The system checks if the employee is able to take time with the time code, by checking the Leave Schedule (IALS). If a schedule exists that matches the employee’s person code, group, unit or entity, the system will ensure the employees have enough time available in their bank, taking into consideration all leaves taken to date. \\
Leave bank balance checking is done in accordance with the leave policies. \\
If there are Leave Lines (IAAL) for the day:
*Uses the Time Code from the leave line details
*Prorates the “Overall Time” by the work days between the start and end dates, respecting the employee’s schedule and standard hours
*If the employee’s FTE < 1, the hours per day will not exceed the employee’s hours per day.\\
The UPTG will create a Leave Line with the status of “3rd In Payroll” and will contain the leave time for each work day processed and the original Leave Line with the status of “1st Requested”, once processed will be changed to a status of “2nd Processed”.
__Leave Processing__\\
After all transactions for the qualifying time frame have been generated, a second pass is done to handle leaves that are governed by the leave policies.
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__Leave Line Details__
Leave Line Details are the specific attendance components affected by a leave line transaction. The Leave Line Details will be created for the Leave Line with the status of “3rd in Payroll” and will contain component A300 with the leave time on it.
The system checks if the employee is able to take time with the time code, by checking the leave schedule ([IALS]). If a schedule exists that matches the employee’s person code, group, unit or entity, the system will ensure the employees have enough time available in their bank, taking into consideration all leaves taken to date.
Leave bank balance checking is done in accordance with the leave policies.
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If there are Leave Lines ([IAAL]) for the day, the process:
*uses the time code from the leave line details
*pro-rates the “Overall Time” by the work days between the start and end dates, respecting the employee’s schedule and standard hours
*if the employee’s FTE < 1, the hours per day will not exceed the employee’s hours per day.
The [UPTG] screen will create a leave line with the status of “3rd In Payroll” and will contain the leave time for each work day processed and the original leave line with the status of “1st Requested”, once processed will be changed to a status of “2nd Processed”.
__Leave Line Details__\\
The Leave Line Details will be created for the leave line with the status of “3rd in Payroll” and will contain component A300 with the leave time on it.
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Below are examples of how leaves can be entered in the Maintain Leave Records form (IAAL) and what the results will be from UPTG processing. The employee works a Mon-Fri-Var Schedule (12 hrs, 8 hrs, 8 hrs, 8 hrs, 4 hrs) that is 5 days /40 hour week\\ \\
Employee is taking Monday as 1 day Vacation for 8 hours
Below are examples of how leaves can be entered in the Maintain Leave Records (IAAL) screen and what the results will be from [UPTG] processing.
The employee works a Mon-Fri-Var Schedule (12 hrs, 8 hrs, 8 hrs, 8 hrs, 4 hrs) that is 5 days /40 hour week.
__Employee is taking Monday as a one day vacation for 8 hours__
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| |IAAL|Original Leave line entered will have status changed to “2nd Processed”\\New Leave line created (Start Date 24-Jul) with Overall Time=8 hrs and status “3rd in Payroll” and Leave Line Details with A300, Amount = 8 hrs\\ \\ \\
| |IAAL|Original Leave line entered will have status changed to “2nd Processed”\\New Leave line created (Start Date 24-Jul) with Overall Time=8 hrs and status “3rd in Payroll” and Leave Line Details with A300, Amount = 8 hrs
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Employee is taking Monday as 1 day Vacation and the time will be according to their work schedule
__Employee is taking Monday as a one day vacation and the time will be according to their work schedule__
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| |IAAL|Original Leave line entered will have status changed to “2nd Processed”\\New Leave line created (Start Date 24-Jul) Overall Time=12 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 12 hrs\\ \\
| |IAAL|Original Leave line entered will have status changed to “2nd Processed”\\New Leave line created (Start Date 24-Jul) Overall Time=12 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 12 hrs
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Employee is taking Monday & Tuesday as 2 days Vacation, both entered separately
__Employee is taking Monday & Tuesday as a two day vacation, both entered separately__
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\\
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Employee is taking Monday to Friday as days of Vacation in the period, with the time being generated according to their work schedule
__Employee is taking Monday to Friday as vacation days in the period, with the time being generated according to their work schedule__
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\\ \\
Employee is taking Tuesday ½ day Vacation and the other ½ of the day as Sick time
__Employee is taking Tuesday a half day vacation and the other half of the day as Sick time__
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The application has the capability to generate Holiday time automatically for employees during UPTG processing.
The application has the capability to generate Holiday time automatically for employees during [UPTG] processing.
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__IDHC-Define Holiday Calendars__
__Define Holiday Calendars IDHC__
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|Holiday Date|A holiday date must be provided. This is normally the date of the actual Holiday.
|Holiday Identity|A holiday identity must be provided. This field is the name of the holiday.
|Holiday Type|This field indicates if the holiday is a legal/statutory, religious or company holiday.
|Holiday Rule|This field indicates whether partial shifts apply, TS Clock outs apply or not.
|Hours Per Day|This field contains the number of hours to be paid for the holiday if different from the employee’s schedule or assignment. The Hours Per Day field is optional on IDTC. If it is provided it, it will override the derived holiday hours. It may be reduced for part time employees.
|Holiday OT Factor|This field contains an optional overtime factor to be applied to the holiday time. The Holiday OT Factor is optional on IDTC. It is not normally used since the Holiday Time Code itself often implies the factor. If it is provided, it will be applied to the holiday hours generated for the Holiday Time Code. It does not affect the Worked Time Code.
|Generate Time| If this toggle is ON, the holiday time will be generated under the time code(s) indicated; otherwise, no holiday time is generated.
|Override TS Generation|Not currently used
|Holiday Time Code|This is the time code to be used to give the employee credit for the holiday. It may be leave time taken or banked.
|Worked Time Code|This is the time code to be used for the time an employee is scheduled to work on the holiday.
|Day Off Time Code|This is the time code to be used to give the employee credit for a holiday that falls on a day off. If this is not supplied, the Holiday Time Code is used.
|Observed On|This field identifies when the holiday will be generated for a scheduled employee who is off on the specified Holiday Date.
|[Holiday Date|HOLIDAY_DATE]|This is normally the date of the actual holiday; this date must be provided.
|[Holiday Identity|HOLIDAY_IDENTITY]|This field is the name of the holiday and must be provided.
|[Holiday Type|HOLIDAY_TYPE]|This field indicates if the holiday is a legal/statutory, religious or company holiday.
|[Holiday Rule|HOLIDAY_RULE]|This field indicates whether partial shifts apply, TS Clock outs apply or not.
|[Hours Per Day|HOURS_PER_DAY]|This field contains the number of hours to be paid for the holiday if different from the employee’s schedule or assignment. The Hours Per Day field is optional on [IDTC]. If it is provided it, it will override the derived holiday hours. It may be reduced for part time employees.
|[Holiday OT Factor|OVERTIME_FACTOR]|This field contains an optional overtime factor to be applied to the holiday time. The Holiday OT Factor is optional on [IDTC]. It is not normally used since the Holiday Time Code itself often implies the factor. If it is provided, it will be applied to the holiday hours generated for the Holiday Time Code. It does not affect the Worked Time Code.
|[Generate Time|GENERATE_TIME]|If this toggle is ON, the holiday time will be generated under the time code(s) indicated; otherwise, no holiday time is generated.
|[Override TS Generation|SCHEDULING_OVERRIDE]|Not currently used
|[Holiday Time Code|DTC_ID_LEAVE]|This is the time code to be used to give the employee credit for the holiday. It may be leave time taken or banked.
|[Worked Time Code|DTC_ID_WORK]|This is the time code to be used for the time an employee is scheduled to work on the holiday.
|[Day Off Time Code|DTC_ID_OFF]|This is the time code to be used to give the employee credit for a holiday that falls on a day off. If this is not supplied, the Holiday Time Code is used.
|[Observed On|OBSERVED_ON]|This field identifies when the holiday will be generated for a scheduled employee who is off on the specified Holiday Date.
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__Scheduled Verses Non-Scheduled Employees__
Two types of Holiday Calendars may be set up on IDHC - one for Scheduled employees and one for Non-scheduled employees.\\
Scheduled employees who may have to work on holidays because of a 7 day a week operation require a Holiday Calendar that has both a Holiday Time Code for the holiday time to be banked and a Worked Time Code for the time worked.\\
Nonscheduled employees require a Holiday Calendar with just a Holiday Time Code for the holiday leave time and nothing in the Worked Time Code.
__Scheduled Verses Non-Scheduled Employees__\\
Two types of Holiday Calendars may be set up on [IDHC], one for scheduled employees and one for non-scheduled employees.
Scheduled employees who may have to work on holidays because of a 7 day a week require a Holiday calendar that has both a Holiday time code for the holiday time to be banked and a Worked time code for the time worked.
Non-scheduled employees require a Holiday calendar with just a Holiday time code for the Holiday leave time and nothing in the Worked time code.
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*A Holiday Calendar is defined on the Work Rule (IDWR)
*The toggle is ON to generate Holidays on the Work Rule Status Rule (IDWR)
*The day is identified on the Holiday Calendar (IDHC)
*The Generate Holiday toggle is ON for the day on the Holiday Calendar (IDHC).\\
Holiday processing can be done in conjunction with scheduled time generation by Day, By Week or By Period. The holiday time will be placed on the day of the holiday in all cases.\\
*A Holiday Calendar is defined on the Work Rule ([IDWR])screen
*The toggle is ON to generate Holidays on the Work Rule Status rule ([IDWR])
*The day is identified on the Holiday Calendar ([IDHC])
*The Generate Holiday toggle is ON for the day on the Holiday Calendar ([IDHC]).
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Holiday processing can be done in conjunction with scheduled time generation by day, by week or by period. The holiday time will be placed on the day of the holiday in all cases.
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The hours that are used for a holiday depend on the setting of the "Holidays Use Schedule Hrs" toggle on the Work Rules. This toggle indicates whether the Work Schedule dictates the holiday hours. If hours are specified on the Holiday Calendar, they are ALWAYS USED and this toggle is not used.\\
The "Holidays Use Schedule Hrs" toggle only applies to the hours generated for the Holiday Time Code. It does not extend to the Worked Time Code.\\
The hours that are used for a holiday depend on the setting of the "Holidays Use Schedule Hrs" toggle on the Work Rules. This toggle indicates whether the Work Schedule dictates the holiday hours. If hours are specified on the Holiday calendar, they are ALWAYS USED and this toggle is not used.
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If part-time and full time employees use different rules, they must have separate Work Rules.\\
The "Holidays Use Schedule Hrs" toggle only applies to the hours generated for the Holiday time code. It does not extend to the Worked time code.
If part-time and full time employees use different rules, they must have separate work rules.
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#Use the IDHC Holiday Calendar hours per day if specified, otherwise
#Use the [IDHC] Holiday Calendar hours per day if specified, otherwise
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#Use the IDHC Holiday Calendar hours per day if specified, otherwise
#Use the employee's assignment hours per day.\\
If an employee is part-time (i.e. FTE < 1) and the IDHC Holiday Calendar hours per day are used, holiday hours are generated up to a maximum of the Assignment hours per day. Refer to #8 and #9 below for examples of the UPTG processing and setup for a part time employee.\\
#Use the [IDHC] Holiday Calendar hours per day if specified, otherwise
#Use the employee's assignment hours per day.
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Holiday hours are only used for the Holiday Time Code. They do not affect the Worked Time Code. Work time is taken directly from the Work Calendar. No work time is ever generated for days off.\\
If an employee is part-time (i.e. FTE < 1) and the [IDHC] Holiday Calendar hours per day are used, holiday hours are generated up to a maximum of the Assignment hours per day. Refer to #8 and #9 below for examples of the [UPTG] processing and setup for a part time employee.
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Holiday hours are only used for the Holiday time code; they do not affect the Worked time code. Work time is taken directly from the Work calendar. No work time is ever generated for days off.\\
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The ‘Sched. Time’ field (at the bottom of the IPTR) will only be populated if the ‘Regular Time Code’ on the work rule (IDWR) has the ‘Adjust Scheduled Time’ toggle (on IDTC) turned on.\\
The ‘Sched. Time’ field (at the bottom of the [IPTR]) will only be populated if the ‘Regular Time Code’ on the work rule ([IDWR]) has the ‘Adjust Scheduled Time’ toggle (on [IDTC]) turned on.
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The ‘Adjust Scheduled Time’ toggle on IDTC indicates how the holiday time affects the scheduled time that is generated by UPTG (e.g. REG time).\\
If the Holiday Time Code has the ‘Adjust Scheduled Time’ toggle ON, the scheduled time will be adjusted by the holiday time. The difference will be left under the scheduled time code. If the Holiday Time Code has the ‘Adjust Scheduled Time’ toggle OFF, only the holiday time will be used for the day.\\
No adjustments are ever made on days not worked (days off). No adjustments are ever made for the Work Time Code. Refer to #3 and #4 below for examples of the UPTG processing and setup with the ‘Adjust Scheduled Time’ toggle OFF/ON.
The ‘Adjust Scheduled Time’ toggle on [IDTC] indicates how the holiday time affects the scheduled time that is generated by [UPTG] (e.g. REG time).
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If the Holiday time code has the ‘Adjust Scheduled Time’ toggle ON, the scheduled time will be adjusted by the holiday time. The difference will be left under the scheduled time code. If the Holiday time code has the ‘Adjust Scheduled Time’ toggle OFF, only the holiday time will be used for the day.
No adjustments are ever made on days not worked (days off). No adjustments are ever made for the Work time code. Refer to #3 and #4 below for examples of the [UPTG] processing and setup with the ‘Adjust Scheduled Time’ toggle OFF/ON.
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Holidays may of may not apply while a person is on a leave status. The IDWR Work Rules identify how to handle holidays for each employment status. While a person is on leave, the normal scheduled time generation is done under the leave code specified on IDWR and a Leave record is created on IAAL.\\
Holidays may or may not apply while a person is on a leave status. The work rules identify how to handle holidays for each employment status. While a person is on leave, the normal scheduled time generation is done under the leave code specified on [IDWR] and a Leave record is created on [IAAL].
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If a generated holiday falls on one of the leave days and if the scheduled time is adjusted by the holiday, the Leave record will be adjusted as well.\\ \\
If a generated holiday falls on one of the leave days and if the scheduled time is adjusted by the holiday, the Leave record will be adjusted as well.
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Holidays that do not fall on a work day will not generate anything unless the Observed On rule is set. \\
Holidays that do not fall on a work day will not generate anything unless the Observed On rule or [IDHC] is set.
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The Observed On rule can be used to place the holiday on a work day (Next Scheduled Day, Last Scheduled Day, Last Day Curr Year, First Day Next Year) or give the holiday on days off (Holiday Date). Refer to #7 below for an example of the UPTG processing and setup with the ‘Holiday Date’ rule.\\
The Observed On rule can be used to place the holiday on a work day (Next Scheduled Day, Last Scheduled Day, Last Day Curr Year, First Day Next Year) or give the holiday on days off (Holiday Date). Refer to #7 below for an example of the [UPTG] processing and setup with the ‘Holiday Date’ rule.
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If the Observed On rule is ‘Holiday Date’ and the holiday falls on a day off, a different Holiday Time Code may be used for the holiday time. This Day Off Time Code can be specified on IDHC. If no Day Off Time Code is specified on either IDHC, the normal Holiday Time Code is used for days off. Refer to #10 and #11 below for examples of the UPTG processing and setup with alternate time codes for days off.\\
If the Observed On rule is ‘Holiday Date’ and the holiday falls on a day off, a different Holiday time code may be used for the holiday time. This Day Off time code can be specified on [IDHC]. If no Day Off time code is specified on either [IDHC], the normal Holiday time code is used for days off. Refer to #10 and #11 below for examples of the [UPTG] processing and setup with alternate time codes for days off.
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The Alternate Time Code to be used for days off was formerly stored on the IDTC screen. This feature has been deprecated and replaced by the new field on IDHC which offers more flexibility.
%%information The Alternate time code to be used for days off was formerly stored on the [IDTC] screen. This feature has been deprecated and replaced by the new field on [IDHC] which offers more flexibility.%%
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Below are sample cases that illustrate how Holiday Calendars work. Unless stated otherwise, the case is for a fulltime employee who has 12 hours scheduled time on their work calendar on the day of a holiday:\\
Below are sample cases that illustrate how Holiday Calendars work. Unless stated otherwise, the case is for a full-time employee who has 12 hours scheduled time on their work calendar on the day of a holiday:\\
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#This is the case where the employee is schedule to work but will be taking the holiday off and will get full scheduled hours for the holiday.\\Setup on IDHC:\\Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=NULL\\Day Off Time Code=NULL\\Setup on IDWR\\Holidays Use Sched Hrs=ON\\Results:0 hours REG\\12 hours HOLTIME (holiday leave)\\ \\
#This is the case where the employee is scheduled to be working on the holiday and will need to be paid for the day worked plus the holiday. The employee will get full scheduled time for both.\\Setup on IDHC: Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK\\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:0 hours REG\\12 hours HOLBANK (holiday bank)\\12 hours HOLWORK (replacement for regular time)\\ \\
#This is the case where the employee is scheduled to work but will be taking the holiday off and will get only 8 hours for the holiday.\\Setup on IDHC: Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=NULL\\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:0 hours REG\\8 hours HOLTIME (holiday leave)\\ \\
#This is the case where the employee is scheduled to work but is taking the holiday off. The employee must get 8 hrs for holiday and their excess of schedule time remaining in Regular.\\Setup on IDHC:Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=NULL\\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:4 hours REG (12 - 8 = 4)\\8 hours HOLTIME (holiday leave)\\ \\
#This is the case where the employee is scheduled to be working on the holiday and will need to get 8 hrs for holiday plus they get paid their full schedule hours for working the day.\\Setup on IDHC:Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK \\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:0 hours REG\\8 hours HOLBANK (holiday bank)\\12 hours HOLWORK (replacement for regular time)\\ \\
#This is the case where the employee is scheduled to be working on the holiday, therefore will need to get 8 hrs for holiday, their excess of scheduled time is paid as regular and they also get their full scheduled hours for working the holiday.\\Setup on IDHC:Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK\\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:4 hours REG (12 - 8 = 4)\\8 hours HOLBANK (holiday banked/paid)\\12 hours HOLWORK (replacement for regular time)\\ \\
#This is the case where the employee is NOT scheduled to be working on the holiday but the employee must be paid for the day on the date specified in the Holiday calendar.\\Setup on IDHC:Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK (will not be used on ‘off’ days)\\Observed On=HOLIDAY DATE\\Day Off Time Code=HOLOFF\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:0 hours REG\\8 hours HOLOFF (holiday leave)\\%%information This will only work when the employees have time Generated by Day (on Work Calendar, Status Rules Tab, Time Generation Rule is set to ‘By Day with Time’%% \\ \\
#This is the case where the employee only works part-time (FTE < 1.0). The employee is to be paid for the number of hours on their assignment in the Hrs/Day field. Their schedule is 8hrs, 8hrs and 4hrs for the week. The holiday falls on the 1st day, so the employee should only get their maximum of 4hrs for the holiday (not 8). The ‘Adjust Scheduled Time’ toggle is ON.\\Setup on IDHC:Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK \\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=OFF\\Results:4 hours REG (8 – 4 = 4)\\4 hours HOLBANK (holiday bank)\\8 hours HOLWORK (replacement for regular time)\\%%information The HOLBANK time is taken from the Employee’s assignment HRS/DAY field to cap the number of hours per day the employee is paid for.%%\\ \\
#This is the case where the employee only works part-time (FTE < 1.0). The employee is to be paid for the number of hours on their assignment in the Hrs/Day field. Their schedule is 8hrs, 8hrs and 4hrs for the week. The holiday falls on the 1st day, so the employee should only get their maximum of 4hrs for the holiday (not 8). The ‘Adjust Scheduled Time’ toggle is OFF.\\Setup on IDHC: Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK\\Day Off Time Code=NULL\\Setup on IDWR:Holidays Use Sched Hrs=OFF\\Results:0 hours REG\\4 hours HOLBANK (holiday bank)\\8 hours HOLWORK (replacement for regular time)\\%%The HOLBANK time is taken from the Employee’s assignment HRS/DAY field to cap the number of hours per day the employee is paid for.%%\\ \\
#This is the case where a fulltime employee works 40hrs/wk with a schedule of 9hrs, 9hrs, 9hrs, 9hrs and 4hrs for the week. The holiday falls on the last day worked. The employee should get the daily average of 8hrs. for the holiday.\\Setup on IDHC:Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK \\Observed On=HOLIDAY DATE\\Day Off Time Code=OFFBANK\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:0 hours REG\\8 hours HOLBANK (holiday bank for worked days)\\4 hours HOLWORK (replacement for regular time)\\ \\
#This is the case where a fulltime employee works 40hrs/wk with a schedule of 9hrs, 9hrs, 9hrs, 9hrs and 4hrs for the week. The holiday falls on an ‘off’ day. The employee should get the daily average of 8hrs. for the holiday.\\Setup on IDHC:Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK (will not be used on ‘off’ days)\\Observed On=HOLIDAY DATE\\Day Off Time Code=OFFBANK\\Setup on IDWR:Holidays Use Sched Hrs=ON\\Results:0 hours REG\\8 hours OFFBANK (alternate holiday bank for ‘off’ days)\\0 hours HOLWORK (replacement for regular time)\\
__1. This is the case where the employee is schedule to work but will be taking the holiday off and will get full scheduled hours for the holiday.__
|Setup on IDHC:|Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=NULL\\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results:|0 hours REG\\12 hours HOLTIME (holiday leave)
__2. This is the case where the employee is scheduled to be working on the holiday and will need to be paid for the day worked plus the holiday. The employee will get full scheduled time for both.__
|Setup on IDHC|Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK\\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|0 hours REG\\12 hours HOLBANK (holiday bank)\\12 hours HOLWORK (replacement for regular time)
__3. This is the case where the employee is scheduled to work but will be taking the holiday off and will get only 8 hours for the holiday.__
|Setup on IDHC|Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=NULL\\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|0 hours REG\\8 hours HOLTIME (holiday leave)
__4. This is the case where the employee is scheduled to work but is taking the holiday off. The employee must get 8 hrs for holiday and their excess of schedule time remaining in Regular.__
|Setup on IDHC|Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=NULL\\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|4 hours REG (12 - 8 = 4)\\8 hours HOLTIME (holiday leave)
__5. This is the case where the employee is scheduled to be working on the holiday and will need to get 8 hrs for holiday plus they get paid their full schedule hours for working the day.__
|Setup on IDHC|Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK \\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|0 hours REG\\8 hours HOLBANK (holiday bank)\\12 hours HOLWORK (replacement for regular time)
__6. This is the case where the employee is scheduled to be working on the holiday, therefore will need to get 8 hrs for holiday, their excess of scheduled time is paid as regular and they also get their full scheduled hours for working the holiday.__
|Setup on IDHC|Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK\\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|4 hours REG (12 - 8 = 4)\\8 hours HOLBANK (holiday banked/paid)\\12 hours HOLWORK (replacement for regular time)
__7. This is the case where the employee is NOT scheduled to be working on the holiday but the employee must be paid for the day on the date specified in the Holiday calendar.__
|Setup on IDHC|Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK (will not be used on ‘off’ days)\\Observed On=HOLIDAY DATE\\Day Off Time Code=HOLOFF
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|0 hours REG\\8 hours HOLOFF (holiday leave)
%%information This will only work when the employees have time Generated by Day (on [Work Rule (IDWR),Status Rules tab|IDWR#section-IDWR-StatusRulesTab], Generate Details is set to ‘By Day with Time’%%
__8. This is the case where the employee only works part-time (FTE < 1.0). The employee is to be paid for the number of hours on their assignment in the Hrs/Day field. Their schedule is 8hrs, 8hrs and 4hrs for the week. The holiday falls on the 1st day, so the employee should only get their maximum of 4hrs for the holiday (not 8). The ‘Adjust Scheduled Time’ toggle is ON.__
|Setup on IDHC|Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK \\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=OFF
|Results|4 hours REG (8 – 4 = 4)\\4 hours HOLBANK (holiday bank)\\8 hours HOLWORK (replacement for regular time)
%%information The HOLBANK time is taken from the Employee’s assignment HRS/DAY field to cap the number of hours per day the employee is paid for.%%
__9. This is the case where the employee only works part-time (FTE < 1.0). The employee is to be paid for the number of hours on their assignment in the Hrs/Day field. Their schedule is 8hrs, 8hrs and 4hrs for the week. The holiday falls on the 1st day, so the employee should only get their maximum of 4hrs for the holiday (not 8). The ‘Adjust Scheduled Time’ toggle is OFF.__
|Setup on IDHC|Hours Per Day=NULL\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK\\Day Off Time Code=NULL
|Setup on IDWR|Holidays Use Sched Hrs=OFF
|Results|0 hours REG\\4 hours HOLBANK (holiday bank)\\8 hours HOLWORK (replacement for regular time)
%%information The HOLBANK time is taken from the Employee’s assignment HRS/DAY field to cap the number of hours per day the employee is paid for.%%
__10. This is the case where a full-time employee works 40hrs/wk with a schedule of 9hrs, 9hrs, 9hrs, 9hrs and 4hrs for the week. The holiday falls on the last day worked. The employee should get the daily average of 8hrs. for the holiday.
|Setup on IDHC|Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)\\Worked Time Code=HOLWORK \\Observed On=HOLIDAY DATE\\Day Off Time Code=OFFBANK
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|0 hours REG\\8 hours HOLBANK (holiday bank for worked days)\\4 hours HOLWORK (replacement for regular time)
__11. This is the case where a full-time employee works 40hrs/wk with a schedule of 9hrs, 9hrs, 9hrs, 9hrs and 4hrs for the week. The holiday falls on an ‘off’ day. The employee should get the daily average of 8hrs. for the holiday.__
|Setup on IDHC|Hours Per Day=8\\OT Factor=NULL\\Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)\\Worked Time Code=HOLWORK (will not be used on ‘off’ days)\\Observed On=HOLIDAY DATE\\Day Off Time Code=OFFBANK
|Setup on IDWR|Holidays Use Sched Hrs=ON
|Results|0 hours REG\\8 hours OFFBANK (alternate holiday bank for ‘off’ days)\\0 hours HOLWORK (replacement for regular time)\\
This page (revision-32) was last changed on 26-Nov-2021 10:22 by Kevin HiggsTop