This page (revision-73) was last changed on 29-Sep-2022 11:27 by Lilia Urtan

This page was created on 26-Nov-2021 10:22 by JMyers

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Version Date Modified Size Author Changes ... Change note
73 29-Sep-2022 11:27 13 KB Lilia Urtan to previous
72 26-Nov-2021 10:22 13 KB Karen Parrott to previous | to last
71 26-Nov-2021 10:22 13 KB Karen Parrott to previous | to last
70 26-Nov-2021 10:22 13 KB Karen Parrott to previous | to last
69 26-Nov-2021 10:22 13 KB mmcfarland to previous | to last
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UPDISBV
UPDISBV

Version management

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!!!PREFERENCE REQUIRED FOR UPDISBV
UPAUDT ensures that all Vendor Items have the PPL reference Indo column populated with the Vendor Code.
The VENDOR MODULE preference must be set up on IMFN for the UPDISBV function. The valid values are UPVEND and UPDISBV.
* A value of UPDISBV will result in UPAUDT __NOT__ populating the Vendor Code lines.
* A value of UPVEND will result in UPAUDT populating the Vendor Code on the pay lines in IPPH.
* If the preference is not defined, UPAUDT will update the pay lines with a Vendor Code.
Clients who use UPDISBV __MUST__ define this preference with a value of UPDISBV so the Vendor Code is not populated on the pay lines. Failing to do so will cause UPDISBV not to function properly.
!!Set Up Instructions
# Set up the preference in IMFN for the UPVEND function. Enter VENDOR MODULE in the Preference field and UPDISBV in the Value field.
# Add a new batch and pay. Any existing pay headers that may have been processed through UPAUDT will not work properly.
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[UPDISBV_01.JPG]
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[UPDISBV_02.JPG]
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!!!NEW PREFERENCE REQUIRED FOR UPDISBV
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UPAUDT ensures that all Vendor Items have the PPL reference Indo column populated with the Vendor Code.
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There is a new Preference for the UPVEND function. Clients that use UPVEND !!MUST set this preference.
The VENDOR MODULE preference must be set up in IMFN for the UPVEND function. The valid values are UPVEND and UPDISBV.
A value of UPVEND will result in UPAUDT populating the Vendor Code on the pay lines in IPPH.
A value of UPDISBV will result in UPAUDT !!not populating the Vendor Code lines.
If the preference is not defined, UPAUDT will update the pay lines with a Vendor Code.
Clients who use UPDISBV !!MUST define this preference with a value of UPDISBV so the Vendor Code is not populated on the pay lines. Failing to do so will cause UPDISBV not to function properly.
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|Entity|Mandatory\\This field allows you identify the entity for which you wish to disburse a pay. This is used to filter the PPH records.
|Pay Run Number| Optional, Multiple, LOV Available, \\The pay run number of the pays to be selected. Multiple pay run numbers are allowed.
|Pay Issued From Date|Optional, Date, LOV Available \\The earliest issue date that will be used to determine which transactions to report.
|Pay Issued To Date|Optional, Date, LOV Available \\The latest issue date that will be used to determine which transactions to report.
|Vendor Entity|Optional\\This field allows you identify the Vendor entity for which you wish to disburse a pay. A warning message will be issued by the program if this field is not entered.
|Vendor Payroll|Optional\\This field allows you identify the Vendor payroll for which you wish to disburse a pay. A warning message will be issued by the program if this field is not entered.
|Vendor Pay Period|Optional\\This field allows you identify the pay period for which you wish to disburse a pay.\\This is used as an 'Up To' pay period and will pick up any prior period pays that have not yet been posted. A warning message will be issued by the program if this field is not entered.
|Vendor Pay Category|Mandatory\\This field allows you identify the pay period for which you wish to disburse a pay. A warning message will be issued by the program if this field is not entered.
|Vendor Entity|Mandatory\\This field allows you identify the entity for which you wish to disburse a pay.
|Vendor Payroll|Mandatory\\This field allows you identify the payroll for which you wish to disburse a pay.
|Vendor Pay Period|Mandatory\\This field allows you identify the pay period for which you wish to disburse a pay.\\This is used as an 'Up To' pay period and will pick up any prior period pays that have not yet been posted.
|Vendor Pay Category|Mandatory\\This field allows you identify the pay period for which you wish to disburse a pay.
|IPPH Deductions|Optional\\If YES, [IPPH] deductions will be included in the pay disbursement.
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|Trial|Optional\\If YES, the Posted UPVEND UDF (for pay header in IPPH) will remain as 'N'.
|*Generate AP Interface|\\This must be set to YES to generate a File.
|Trial|Optional\\If YES, the Posted Upvend UDF (for pay header in IPPH) will remain as 'N'.
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||Interface File Parameters (*must complete for Generate File)||
|Interface Code| Mandatory, LOV Available\\Only those reports of the format “AP Interface” will display. Choose from the report \\formats created. The format “HL$AP” has been provided as a sample, but should \\be copied, and the copy edited, by the client before running this report. The report \\definition selected will determine the format of the output file (if any), as well as the \\columnar content of the report.
|Interface Directory| Mandatory, Text \\Must be a directory on the [data base server|DATA BASE SERVER] for which the current user (as signed onto the \\client’s network) has write capability. For example the entry ‘C:\TEMP’ accesses the \\‘TEMP’ directory on the server, not the local directory for the computer terminal \\being used.
|File Name| Mandatory, Text\\Enter the name of the file that will be created in the interface directory specified.
|File Format|Optional, Lexicon\\This field defines how the output file is to be formatted.
|Output Header/Trailer| Optional, Toggle\\If the file is to contain a header and trailer record then indicate ‘ON’.
|Accounting Date|Optional, Date, LOV Available\\The ‘Accounting' date will be printed on the report.
|Sum FILE by Vendor/PC |Optional, Toggle\\If the file is to be summarized by Vendor/PC this toggle must be ‘ON.’
|Pay Period Begin Date|Optional, Date, LOV Available\\The pay period begin date.
|Pay Period End Date|Optional, Date, LOV Available\\The pay period end date.
|AP Year (MH) \\ AP Year (MH)|These are customized fields.
|AP Period (MH) \\ AP Period (MH)|These are customized fields.
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In addition to the payment record, these particular direct deposits will have an ACH ‘Addenda Record’ sent along with the payment record. This event is triggered by the existence of any of the Child Support user fields listed below. The [UPDISBV] process therefore will not create this special addenda record unless the information needed is supplied in the [IPSN] form where the recurring deduction is maintained.\\ \\
The UPDISBV report will show the Vendor and each payment with the associated ACH CHILD CARE ADDENDA field populated along with the amount for each employee. \\ \\
[{Image src='UPDISBV_ACHChildCare.jpg'}]
\\
In addition to the payment record, these particular direct deposits will have an ACH ‘Addenda Record’ sent along with the payment record. This event is triggered by the existence of any of the Child Support user fields listed below. The [UPDISBV] process therefore will not create this special addenda record unless the information needed is supplied in the [IPSN] form where the recurring deduction is maintained.
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*Information in these User Fields will cause the UPDISBV to generate individual payments and show separately on the UPDISBV report
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!Addenda Layout
||ORDER||COMMENTS||CONTENT||Mandatory?||Field Type||Length
|1|Segment Identifier|DED|Y|ID|3
|2|Application Identifier|CS|Y|ID|2
|3|CS Case Identifier|XXXXXXXXX|Y|VARCHAR|1-20
|4|Pay Date|YYMMDD|Y|DATE|6
|5|Payment Amount|$$$$$$$$CC|Y|NUMBER|1-10
|6|Noncustodial Parent Social Security Number|XXXXXXXXX|Y|VARCHAR|9
|7|CS Medical Support Indicator|X|Y|VARCHAR|1
|8|Noncustodial Parent Name|XXXXXXXXXX|N|VARCHAR|1-10
|9|CS FIP Code|XXXXXXX|N|VARCHAR|5-7
|10|Employment Termination Indicator|X|N|VARCHAR|1
This page (revision-73) was last changed on 29-Sep-2022 11:27 by Lilia UrtanTop