Components for Year End Processing (A900 – A999)#

When an accrual record for a leave policy is created, it has a start date and a stop date one year (less a day) later.

Based on the policy rules, those start/stop dates may be based on a calendar year (January 1 – December 31), the employees’ anniversary, or some other date (i.e. fiscal year). The “stop date” is considered the year-end, regardless of what actual day of the year that is.

At year-end, special processing is necessary. Users must decide if the policy allows users to carry over unused amounts into the following year, how much the amounts are, and whether to pay out the amounts or consider them “lost”.

The following components are provided to define these policy rules.

Year-End processing occurs when the evaluation date passes the current bank end date, and it happens automatically through UPCLOZ/UACLOZ.

There's a real question of timing here, as the bank will reject time entered with an effective date greater than the year end (before a new bank is created), and once created will reject time entered for the previous year. There are three available options:

1. To run UACALC/UACLOZ to create banks before the last pay of the year
2. To run UACALC/UACLOZ mid-cycle, everyday, etc.
3. To have UPCALC create the new banks.

Discuss with your consultant to analyze what the best process would be. This decision will depend on company rules about time taken in the last pay of the year and how the entitlement is calculated; UACALC can either give entitlements or not. If a bank uses elements and/or UserCalcs, you may still want to use UACALC to create just the new bank record but not have the entitlement granted, particularly if the entitlement liability is recorded through to the GL.

See additional detail in the section ‘UACALC vs. UPCALC - Attendance Processing’.

Year End Processing Components#

Notes #