MAINTAIN CANDIDATES PROFILE#
The Maintain Candidate Profile screen allows you to maintain information on candidates who are available for postings within the company.The system helps recruiters and job seekers maintain an up-to-date pool of potential candidates available for job openings.
Candidates are individuals seeking employment with the organization. They may be current employees, prior employees or individuals who have never worked for the organization.
Candidate profiles can be submitted before or after job openings are available. Often job seekers like to submit their resumes for future consideration and be informed when jobs become available.
Candidates are uniquely identified by a candidate code that is automatically generated. The date of submission is recorded and the source (mail, email, web, etc.) is noted.
The amount of candidate information the system can hold is extensive - demographic data, contact information, work history details, qualifications, education, references, and assessment information. You may, however, block sensitive information such as government ID or gender.
The candidates are listed at the top of the screen identified by the following fields:
- Candidate #
- This field displays the code that uniquely identifies the candidate within the system.
- Last Name
- The candidate’s last name is displayed in this field.
- First Name
- This field displays the first name of the candidate
- Status
- This field indicates the status of candidate within the recruiting process. This field is tied to the X_CANDIDATE_STATUS lexicon.
Candidate#
- Candidate #
- This field displays the code that uniquely identifies the candidate within the system.
- Submitted On
- This field displays the date the candidate created their profile.
- Salutation
- This field identifies the title of the candidate
- First Name
- This field provides the first name of the candidate.
- Middle Name
- This field provides the middle name of the candidate.
- Last Name
- This field provides the last name of the candidate.
- Rank
- This field displays any rank associated to the candidate’s name (e.g. Jr., II, etc.).
- Employee #
- This field displays the candidate’s employee identifying code.
- Status
- This field indicates the status of candidate within the recruiting process. This field is tied to the X_CANDIDATE_STATUS lexicon.
- Source
- This field indicates the resource where the candidate was drawn from. This is tied to the X_CANDIDATE_SOURCE lexicon.
- Type
- This field will indicate whether the candidate is an internal or external applicant. This field is tied to the X_CANDIDATE_TYPE lexicon.
- Category
- This field groups the candidate into a specific group. This is tied to the lexicon X_CANDIDATE_CATEGORY.
Address#
- Address 1
- This field displays the candidate’s home address.
- Address 2
- This field displays the second line of the candidate’s home address.
- City
- This field displays to the candidate’s city, district or township name of residence.
- State, Country
- This field displays the name of the candidate’s state/province, followed by the standard country code.
- Zip Code
- This field displays the zip or postal code for the candidate’s address.
- Phone #
- This field displays the main phone number for the candidate.
- Phone Ext.
- This field displays the extension (if any) for the candidate.
- Alt. Phone #
- This field displays an alternate phone number for the candidate.
- Alt. Phone Ext.
- This field displays the extension (if any) for the alternate phone number.
- This field displays the email address or domain name for the candidate.
- Cellular #
- This field displays the candidate's cellular phone number.
- Fax #
- This field displays the fax number for the candidate.
Background#
- Govt Code Origin
- This field displays the country from which the candidate’s government code originates.
- S.S.N.
- This field displays the contact's government identification number.
- S.S.N. Verified
- If this boolean is set to ’YES’, the government code has been verified as a legitimate code for that individual.
- Gender
- This field displays the gender of the candidate.
- Date of Birth
- This field displays the birth date of the candidate.
- Age
- This field will display the candidate's age.
- Birthplace
- This field displays where the candidate was born.
- Foreign ID
- This field displays any foreign registration codes for an employee.
- Transportation
- This field displays the candidate's main means of transportation.
- Drivers License
- If the candidate has a driver's license, this field will display the license number.
Demographics#
The Demographics section provide the demographic information about the contact such as marital status, their primary language of communication, and any veteran status.- Years of Education
- This field indicates the years of formal education the candidate has completed.
- Marital Status
- This field indicates the marital status of the candidate. This field is tied to the X_MARITAL_STATUS lexicon.
- # of Dependents
- This field displays the number of the dependents the candidate has.
- Language
- This field indicates the candidate's main language of communication. English is the default.
- Ethnicity
- This field records the candidate's ethnic background. This field is tied to the X_ETHNIC lexicon.
- Citizen Status
- This field displays the citizen status of the candidate. This field is tied to the X_CITIZEN_STATUS lexicon.
- Bonded Status
- This field indicates if the candidate is bonded. This field is tied to the X_BONDED lexicon.
- Challenged
- This field indicates if the candidate is physically challenged. This field is tied to the X_CHALLENGED lexicon.
- Veteran Status
- This field indicates if the candidate is a veteran. This field is tied to the X_VETERAN_STATUS lexicon.
Employer#
The Employer section provides information on their current employment such as their availability date.- Current Employer
- This field displays the name of the candidate's current employer.
- Current Title
- This field identifies the candidate's title at their current employment.
- Availability
- This field indicates the date the candidate is available to begin a new job.
- Web Address
- If there is a web address associated with the candidate’s current employer, that web address may be displayed here.
- Candidate Info
- This field displays additional information about the candidate.
- Objectives
- This field displays the candidate's career objectives.
- How To Contact
- This field indicates how to contact the candidate.
Applications#
The specific applications are listed and described through the following fields.- Posting Title
- This field displays the descriptive title of the posting.
- Appl #
- This field displays a code that uniquely identifies the application. This code may have been user-defined or automatically generated.
- Status
- This field indicates the status of the application. This field is tied to the X_APPLICATION_STATUS lexicon.
By clicking on one of the applications listed, you will be able to see further details about that application in the following fields.
- Closed
- This field indicates the date the application was closed.
- Rating
- This field displays the rating this application received for the posting.
- Stage Description
- Assign to Replace
- Title
- This field displays the title of the assignment for which this posting is recruiting.
- Start Date
- The first date of the assignment is indicated in this field.
- End Date
- If the assignment is date sensitive, the last date of the assignment will be indicated in this field.
- Scale/Step
- Application Text
- This field displays additional details regarding the application.
Qualifications#
The Candidate Qualification section provides a quick reference about all the qualifications the candidate brings to the posting. Qualifications may include any certificates, skills, education levels, etc. that the candidate may possess.- Type
- This field groups the qualification into a specific type. This field is tied to the X_QUALIFICATION_TYPE lexicon.
- Subtype
- This field displays the qualification subtype that the category falls under.
- Description
- This field displays a short description of the qualification.
- Status
- This field indicates the status of the confirmation of the candidate's qualification. This field is tied to the X_QUALIFICATION_STATUS lexicon.
- Category
- This field further classifies the qualification into specific categories. This field is tied to the X_QUALIFICATION_CATEGORY lexicon.
- Qualification
- This field displays the qualification that the category falls under.
- Start
- If the qualification is applied to this candidate for only a specific time period the first date of that time period will be indicated here. e.g. A first aid certificate that has to be renewed each year
- Expires
- If the qualification is applied to this candidate for only a specific time period, the last date of that time period will be indicated here.
- Qualification Info
- This field displays additional information about the qualification for this candidate.
