Wiki: WRRMCA

MAINTAIN CANDIDATES PROFILE#

The Maintain Candidate Profile screen allows you to maintain information on candidates who are available for postings within the company.

The system helps recruiters and job seekers maintain an up-to-date pool of potential candidates available for job openings.

Candidates are individuals seeking employment with the organization. They may be current employees, prior employees or individuals who have never worked for the organization.

Candidate profiles can be submitted before or after job openings are available. Often job seekers like to submit their resumes for future consideration and be informed when jobs become available.

Candidates are uniquely identified by a candidate code that is automatically generated. The date of submission is recorded and the source (mail, email, web, etc.) is noted.

The amount of candidate information the system can hold is extensive - demographic data, contact information, work history details, qualifications, education, references, and assessment information. You may, however, block sensitive information such as government ID or gender.

The candidates are listed at the top of the screen identified by the following fields:

Candidate #: This field displays the code that uniquely identifies the candidate within the system.

Last Name: The candidate’s last name is displayed in this field.

First Name: This field displays the first name of the candidate

Status: This field indicates the status of candidate within the recruiting process. This field is tied to the X_CANDIDATE_STATUS lexicon.

Candidate#

Candidate #: This field displays the code that uniquely identifies the candidate within the system.

Submitted On: This field displays the date the candidate created their profile.

Salutation: This field identifies the title of the candidate

First Name: This field provides the first name of the candidate.

Middle Name: This field provides the middle name of the candidate.

Last Name: This field provides the last name of the candidate.

Rank: This field displays any rank associated to the candidate’s name (e.g. Jr., II, etc.).

Employee #: This field displays the candidate’s employee identifying code.

Status: This field indicates the status of candidate within the recruiting process. This field is tied to the X_CANDIDATE_STATUS lexicon.

Source: This field indicates the resource where the candidate was drawn from. This is tied to the X_CANDIDATE_SOURCE lexicon.

Type: This field will indicate whether the candidate is an internal or external applicant. This field is tied to the X_CANDIDATE_TYPE lexicon.

Category: This field groups the candidate into a specific group. This is tied to the lexicon X_CANDIDATE_CATEGORY.

Address#

Address 1: This field displays the candidate’s home address.

Address 2: This field displays the second line of the candidate’s home address.

City: This field displays to the candidate’s city, district or township name of residence.

State, Country: This field displays the name of the candidate’s state/province, followed by the standard country code.

Zip Code: This field displays the zip or postal code for the candidate’s address.

Phone #: This field displays the main phone number for the candidate.

Phone Ext.: This field displays the extension (if any) for the candidate.

Alt. Phone #: This field displays an alternate phone number for the candidate.

Alt. Phone Ext.: This field displays the extension (if any) for the alternate phone number.

E-mail: This field displays the email address or domain name for the candidate.

Cellular #: This field displays the candidate's cellular phone number.

Fax #: This field displays the fax number for the candidate.

Background#

Govt Code Origin: This field displays the country from which the candidate’s government code originates.

S.S.N.: This field displays the contact's government identification number.

S.S.N. Verified: If this boolean is set to ’YES’, the government code has been verified as a legitimate code for that individual.

Gender: This field displays the gender of the candidate.

Date of Birth: This field displays the birth date of the candidate.

Age: This field will display the candidate's age.

Birthplace: This field displays where the candidate was born.

Foreign ID: This field displays any foreign registration codes for an employee.

Transportation: This field displays the candidate's main means of transportation.

Drivers License: If the candidate has a driver's license, this field will display the license number.

Demographics#

The Demographics section provide the demographic information about the contact such as marital status, their primary language of communication, and any veteran status.

Years of Education: This field indicates the years of formal education the candidate has completed.

Marital Status: This field indicates the marital status of the candidate. This field is tied to the X_MARITAL_STATUS lexicon.

# of Dependents: This field displays the number of the dependents the candidate has.

Language: This field indicates the candidate's main language of communication. English is the default.

Ethnicity: This field records the candidate's ethnic background. This field is tied to the X_ETHNIC lexicon.

Citizen Status: This field displays the citizen status of the candidate. This field is tied to the X_CITIZEN_STATUS lexicon.

Bonded Status: This field indicates if the candidate is bonded. This field is tied to the X_BONDED lexicon.

Challenged: This field indicates if the candidate is physically challenged. This field is tied to the X_CHALLENGED lexicon.

Veteran Status: This field indicates if the candidate is a veteran. This field is tied to the X_VETERAN_STATUS lexicon.

Employer#

The Employer section provides information on their current employment such as their availability date.

Current Employer: This field displays the name of the candidate's current employer.

Current Title: This field identifies the candidate's title at their current employment.

Start / Last Date: These fields indicate the first and last date the application is open.

Availability: This field indicates the date the candidate is available to begin a new job.

Ext ID

Web Address: If there is a web address associated with the candidate’s current employer, that web address may be displayed here.

Candidate Info: This field displays additional information about the candidate.

Objectives: This field displays the candidate's career objectives.

How To Contact: This field indicates how to contact the candidate.

Applications#

The specific applications are listed and described through the following fields.

Posting Title: This field displays the descriptive title of the posting.

Appl #: This field displays a code that uniquely identifies the application. This code may have been user-defined or automatically generated.

Status: This field indicates the status of the application. This field is tied to the X_APPLICATION_STATUS lexicon.

Stage

By clicking on one of the applications listed, you will be able to see further details about that application in the following fields.

Opened

Closed: This field indicates the date the application was closed.

Rating: This field displays the rating this application received for the posting.

Entity

Stage Description

Offered

Response

Response Indication

Rejection Reason

Declined Reason

Assign to Replace

Title: This field displays the title of the assignment for which this posting is recruiting.

Start Date: The first date of the assignment is indicated in this field.

End Date: If the assignment is date sensitive, the last date of the assignment will be indicated in this field.

Hours Per Day

Hours Per Week

FTE

Scale/Step

Wage Rate

Rate Basis

Scale Overridden

Application Text: This field displays additional details regarding the application.

Qualifications#

The Candidate Qualification section provides a quick reference about all the qualifications the candidate brings to the posting. Qualifications may include any certificates, skills, education levels, etc. that the candidate may possess.

Type: This field groups the qualification into a specific type. This field is tied to the X_QUALIFICATION_TYPE lexicon.

Subtype: This field displays the qualification subtype that the category falls under.

Description: This field displays a short description of the qualification.

Status: This field indicates the status of the confirmation of the candidate's qualification. This field is tied to the X_QUALIFICATION_STATUS lexicon.

Category: This field further classifies the qualification into specific categories. This field is tied to the X_QUALIFICATION_CATEGORY lexicon.

Qualification: This field displays the qualification that the category falls under.

Reference

Start: If the qualification is applied to this candidate for only a specific time period the first date of that time period will be indicated here. e.g. A first aid certificate that has to be renewed each year

Expires: If the qualification is applied to this candidate for only a specific time period, the last date of that time period will be indicated here.

Confirmed

Confirmed By

Qualification Info: This field displays additional information about the qualification for this candidate.

Costs#

COST_DATE

COST_ITEM_CATEGORY

COST_AMOUNT

DESCRIPTION

EMPLOYER_PERCENT

COST_REFERENCE

PAYMENT_METHOD

PAYMENT_STATUS

Posting

Recruiter

Recruiter Logs#

Date/Time: This field displays the date and time of the recruiting log.

Type: This field identifies the nature of the recruitment log. This field is tied to the X_RECRUITING_LOG_TYPE lexicon.

Category: This field further classifies the recruiting log into specific groups. This field is tied to the X_RECRUITING_LOG_CATEGORY lexicon.

Posting #: This field displays the posting number associated with this recruiting log.

Recruiter: This field displays the recruiter associated with this recruiting log.

Entered For: This field indicates for whom or what (position, job profile, candidate) this log is entered.

Description: This field provides a short description of the recruiting log.

Info: This field displays additional information about the recruiting log.

Education#

Type: This field indicates the type of school the candidate attended. The field is tied to the X_EDUCATION_TYPE lexicon.

Description: This field provides a short description of the degree.

Status: This field shows the status of the degree. The field is tied to the X_EDUCATION_STATUS lexicon.

Institution: This field displays the name of the educational institution the candidate attended.

Faculty: This field indicates the school faculty associated with the education defined.

City: This field displays the location of the school.

State: This field defines the state/province where the school is located.

From: This field indicates the date the course of education was begun.

To: This field indicates the date the course of education was completed.

Major: This field will display the major area of study for the education defined. The field is tied to the X_MAJOR_AREA_OF_STUDY lexicon.

Minor: This field will display the minor area of study for the education defined.

Certification: This field will display the degree attained, if applicable, for this course of education. This field is tied to the X_DEGREE lexicon.

GPA: This field displays the Grade Percent Average (GPA) the candidate achieved for this educa

DATE_VERIFIED

VERIFIED_STATUS

Education Info: This field displays additional information about the education for this candidate.

References#

ll the candidate’s references will be listed and described through the fields below.

Reference Name: This field displays the name of the individual providing the reference.

Type: This field classifies the references into specific types. This field is tied to the X_REFERENCE_TYPE lexicon.

Status: This field displays the current status of the reference provided. This field is tied to the X_REFERENCE_STATUS lexicon.

Contacted: This field displays the date the individual who gave the reference was contacted.

Title: This field displays the title the contact holds within their organization.

Company: This field displays the company name where the reference is employed.

Address 1: This field displays the reference’s address.

Address 2: This field displays the second line of the reference’s address.

City: This field displays to the reference’s city, district or township name of residence.

State, Country: This field displays the name of the reference’s state/province, followed by the standard country code.

Zip Code: This field displays the zip or postal code for the reference’s address.

Available to Contact: This is a toggle field indicating if the reference is available to contact.

Phone #: This field displays the contact’s main phone number.

Phone Ext.: This field displays the extension (if any) for the phone number indicated above.

Alt Phone #: This field displays an alternate phone number for the reference.

Alt. Phone Ext.: This field displays the extension (if any) for the alternate phone number.

Fax #: This field displays a fax number for the reference.

E-mail: This field displays the contact’s email address.

Language: This field indicates the contact's main language of communication. English is the default.

Reference Info: This field displays additional information about the reference.

Work History#

Start / End Dates: These fields display the first and last day the candidate worked in this position.

Employer: This field indicates who employed the candidate in this position.

Verified Status: This field indicates if the information for this work history entry is verified. This field is tied to the X_VERIFIED_STATUS lexicon.

Verified: The date the work history entry has been verified is displayed here.

Name: This field displays the name of the individual within the company who may be contacted.

Title: This field displays the working title of the contact indicated above.

Address 1: This field displays the company’s address.

Address 2: This field displays the second line of the company’s address.

City: This field displays to the company’s city, district or township name of residence.

State, Country: This field displays the name of the company’s state/province, followed by the standard country code.

Zip Code: This field displays the zip or postal code for the company’s address.

Phone #: The phone number of the contact.

Phone Ext.: This field displays the extension (if any) for the contact.

Alt. Phone #: This field displays an alternate phone number for the contact.

Alt. Phone Ext: This field displays the extension (if any) for the alternate phone number.

Fax #: This field displays the fax number for the company.

EMAIL_ADDRESS

Language: This field indicates the company's main language of communication. English is the default. The field is tied to the X_LANGUAGE_CODE lexicon.

DIN

Company Size: This field indicates the approximate size of the organization. This field is tied to the X_COMPANY_SIZE lexicon.

Employment Type: This field identifies the specific type of employment the candidate had with the company. This field is tied to the X_EMPLOYMENT_TYPE lexicon.

GROUP_TYPE

Category: This field defines the type of job associated with this employment. The field is tied to the X_JOB_CATEGORY lexicon.

Title: This field displays the title of the position the candidate held within the organization.

Responsibility Level: This field indicates the level of responsibility the candidate had at the company. This field is tied to the X_RESPONSIBILITY_LEVEL lexicon.

Hours/Day: This field displays the average number of hours per day the candidate worked/works in this position.

Hours/Week: This field displays the average number of hours per week the candidate worked/works in this position.

Wage Rate: This field displays the wage rate for this assignment.

Basis: This field displays the rate basis in which the wage is expressed. This field is tied to the X_RATE_BASIS lexicon.

Reason for Leaving: This field displays the reason the candidate left the assignment. The field is tied to the X_REASON_FOR_LEAVING lexicon.

Work History Info: This field displays additional information about the past employment.

Resumes#

Received: This field displays the date the resume was received.

Source: This field indicates how the original resume was submitted.

File Name: This field displays the file name of the resume.

Location/Comment: If a ‘soft’ copy is not available this field should indicate where a hard copy is located.

Last Revised: This field indicates the last time the candidate’s resume was updated.

Assessments#

Assessment Date: This field indicates the date and time of the assessment.

Assessment: This field defines the exact assessment the candidate has or will be taking.

Description: This field displays a short description of the assessment.

Status: This field displays the current status of the assessment event. The field is tied to the X_ASSESSMENT_EVENT_STATUS lexicon.

Location: This field indicates where the assessment has or is scheduled to take place.

Conducted By: This field indicates the employee who conducted the assessment.

Contact: If there is a contact person for this assessment event, that individual may be indicated here

Rating: This field displays the rating the candidate received for this assessment.

Points: This field records the points the candidate obtained in this assessment.

Type: This field groups the assessment into a specific type. This field is tied to the X_ASSESSMENT_TYPE lexicon.

Category: This field further classifies the assessment into specific groups. This field is tied to the X_ASSESSMENT_CATEGORY lexicon.

Desired Pts.: Desired Points; This field displays the desired points for the assessment.

Essential Pts.: Essential Points; This field displays the minimum number of points the candidate must obtain to pass the assessment.