VIEW MY PAY STUBS#
Form Sections#
The View My Pay Stubs (WEPDS) screen allows you to view the pay stub information such as earnings and allowance. It will ignore/bypass deposits that have a status of 'Cancelled'.
If a 'Replace with Next' check is issued in IPCH, WEPDS will display the updated check.
The definition data for the My Pay History screen is stored in the P2K_PR_DISBURSEMENTS, P2K_PR_DEPOSITS, P2K_PR_CHECKS, P2K_PR_PAY_STUBS, P2K_PR_PAY_LEAVE_ACCRUALS, AND P2K_AM_NOTES tables.
- Pay #
- This field displays the pay # for the disbursement.
- Pay Period
- This field displays the pay period for the disbursement.
- Period Starting / Period Ending
- These fields display the first and last days of the pay period.
- Pay Issue Date
- The date indicated here is the pay issue date of the employee pay.
- Net Pay $
- This field displays the net pay for the pay period.
- Entity
- This field identifies the entity associated with the pay.
- Print Pay Stub
- You may print your pay stub by using Print Pay Stub button.
- Company Logo
- A media column Entity Logo can be established on IDEN to store an entity logo. This logo, once added on IDEN to the correct entity, will show for the employee's pay stub in WEPDS. The size of the logo must be appropriate. The system will not resize files to match.
- Pay #
- This field displays the pay # for the disbursement.
- Pay Ending Date
- Pay Issue Date
- The date indicated here is the pay issue date of the employee pay.
- Net Pay $
- This field displays the net pay for the pay period.
- Pay Destination
- Employee #
- This field identifies the employee associated with the pay.
- Name
- Address
- City
- Department
- This fields identifies the employee associated with the pay.
EARNINGS#
- Time and Earnings
- This field breaks down the pay stub into specific time and earning categories.
- Rate
- This is the rate used associated with the time or earning.
- Time
- This field shows the time associated with earning.
- This Period
- This field displays the amount of earnings for the period.
- Year-to-Date
- This field displays the year to date earnings.
DEDUCTIONS#
- Deductions
- This area gives a summary of any deductions taken. This field will display the name of the deduction as it appears on the PC abbreviation
- This Period
- This field displays the amount of deductions for the period.
- Year-to-Date
- This field displays the year to date of deductions taken.
OTHER#
- Other Amounts
- This area gives a summary of any amounts not covered under earnings or benefits.
- This Period
- This field displays other amounts for the period.
- Year-to-Date
- This field displays the year to date xxx.
BENEFITS#
- Company Paid Benefits
- This area gives a summary of benefits for the employee.
- This Period
- This field displays the amount of company paid benefits for the period.
- Year-to-Date
- This field displays the year to date amounts.
LEAVE INFORMATION#
- Leave Accruals
- This field identifies leaves available to the employee.
- Entitlement
- This field identifies the time the employee is allowed to take.
- Earned This Period
- Time Taken / Time Owing
- These fields identify how much of the entitled time the employee has taken and how much they have remaining.
PAYMENT INFORMATION#
- Deposit Bank / Branch
- This field identifies the bank and branch where the deposit was made.
- Bank Account
- This field displays the account number where the deposit was made.
- Deposit #
- This field displays the number of the deposit made during this pay period.
- $ Amount
- This field displays the amount of the deposit made.
- Cheque #
- This field displays the check number of the check issued with this pay period.
- $ Amount
- This field displays the amount of the check.
MESSAGES#
- Messages
- This field displays any additional information about the deposits/check. This part of the form is populated via a disbursement message UserCalc
Disbursement Message UserCalcs#
Personality allows users to create an automatic check message(s) through the creation of a UserCalc processed by UPDISB. The automatic check message can be at the employee level using qualifications in the UserCalc.The messages may be seen for individual employees on the Notes tab on the Manage Disbursements (IPDS) form.
These message will also be displayed on the self service WEPDS form or on the generic UPSTUBDW/UPSTUBCW forms. If your organization has a custom stub, this section may not be available.
There is an attribute on a UserCalc called 'UserCalc Usage'. If the usage is 'Disbursement Message’, then the UserCalc will be executed for each disbursement created.
If the message is for all employees, then set up a “User Variable” of type CHAR, and "RETURN' this User Variable from the Disbursement User Calc. You will have to go into the User Variable before each pay and reset the message or key in multiple user variable details with the proper effective date (based on pay issue date).
If the message is employee specific, then the value returned would have to be a CHAR value derived logically through the ‘Alphanumeric’ operand types or a User Variable.
The UserCalc example below will return the user variable value (message) for all employees.
The variable 'MESSAGE' is set up as a CHAR on the IMUC screen on the variables tab.
The user constant 'MESSAGE3' is defined on the IMVR form. The system will use the pay issue date to retrieve the corresponding effective date message (value) defined on the screen.
| Line | CMD | Type | Operand1 | OPER | Type | Operand2 | Type | Operand3 | If Go To | Else Go To |
|---|---|---|---|---|---|---|---|---|---|---|
| 100 | LET | V | MESSAGE | EQ | $C | MESSAGE3 | 99999 | |||
| 99999 | RET | V | MESSAGE |
There can be multiple messages printed on the check/deposit form, only one message can be returned per UserCalc.
- Example – there can be one general message for all employees created by one UserCalc and another message created by a second UserCalc to wish qualified employees a happy birthday. The UserCalc Name is used in determining the order of the messages.
Each message can be a length of 200 characters. The message is only limited by the space available on the physical check/deposit form. The messages created will be stored in the P2K_AM_NOTES tables by the disbursement process.
The user must define a note type of “UPDISB” on the Define Note Type (IMNT) form.
