DISBURSE PAYS#
Processing Information#
After a payrun is closed, pays may be disbursed according to the net pay split done during the payroll calculation.The Disbursement form will handle one or more pay runs. Disbursements (Checks/Deposits) may be combined for an employee according to ‘Pay Issue Date’. Consolidate disbursements is determined at the ‘Pay Category’ level.
Clients will be provided with access to all data needed to print checks stubs and deposits from the disbursement table.
‘Pay Component’ information is always populated by pay component totals. This summary will be one record per pay component and stored in the ‘Stubs’ table. Pay component detail information will be optionally stored in the ‘Stub_Details’ table. A row will be created for each change in ‘Rate’ as well as a row for any adjustments made by a User Calc or possible benefit plan or leave policy type. The adjustment record will contain only the adjustment amount and no rates.
All data will be stored (PC Amounts, etc.) and any selection for checks, etc. will be done at reporting time from the disbursement system.
Only one set of ‘Stub’ information will be created for each disbursement. Due to consolidation, this is mandatory.
Statistics are available for printing on a remittance notification via the foreign key to ‘EMPLOYMENTS’ from the DISBURSEMENT record.
The disburse pays process will take the results of one or more pay runs and create the disbursement record for each employee / pay issue date combination.
Checks will respect ‘Pay to Order of’ when consolidating. The system does not consolidate ‘Hand Checks’.
Adjustments are not processed. If reversal pays are not processed through the UPDISB process, you have an overstatement in IPVT and on IPDS.
UserCalcs are executed to pick up any disbursement notes. Only those in production, identified as a ‘Disbursement Note’ type, and returning an alphanumeric variable will be executed.
When run in update mode (non-trial), the disbursement records will be created and each pay header processed will be updated to indicate that it was processed.
When a check has been voided, the check will no longer be deleted, but it will be marked as Status '05 - Computer Voided'.
- The status field has been added to the View Disbursements (IPDS) so the voided checks will show with Status=Cancelled.
- On the Maintain Checks (IPCH), the default is to NOT display the voided checks.
- In order to see the Voided checks on the IPCH, the Where Clause "PCH_OUTSTANDING' needs to be updated. On the IMWC form, for Where Clause=PCH_OUTSTANDING, change the following values - Operator=In, Value=01, 05 and Usage=Users Defined.
The 'Earnings' section on the Disbursements may not be presented properly when there are more than one 'input' pay component that generates to the same 'output' earnings Pay Component. These situations can be consolidated into a single earnings line for that Pay Component by following the UPDISB_FORCE_BALANCE setup.
For more information on disbursements and how to configure for them please see HOW TO SET UP FOR DISBURSEMENTS.
Report Parameters & Filters#
| Report Parameter Form | |
|---|---|
| Entity | Mandatory, LOV available Limits the process to the entity specified. |
| Calculate Rate For | Optional, LOV available |
| Create Zero Disburse | Optional, Toggle If ON, the checks and deposits with a 'zero' amount will be part of the allowed disbursement created. Default is NO. |
| Sort By | Mandatory, LOV available Disbursements will be processed in this order - destination, department then name or destination then name. This becomes the order that check numbers are assigned. |
| Name Format | Optional, LOV available This field will indicate how the people information will be sorted. |
| Exception Level | Mandatory, LOV available Users may increase the level of logging done from exception to user, legislation, usercalc, program or utility levels. |
| Include Checks Created | Optional, Toggle If YES, checks created will be included on the report. |
| Include Checks Reversed | Optional, Toggle If YES, checks reversed will be included on the report. |
| Include Deposits Created | Optional, Toggle If YES, deposits created will be included on the report |
| Include Deposits Reversed | Optional, Toggle If YES, checks reversed will be included on the report. |
| User Comments | Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report. |
| Report Filters | |
|---|---|
| Payroll | Optional, LOV available Only one payroll may be selected per execution of this function. |
| Pay Run Number | Optional, Match, Multiple, and LOV available Multiple pay runs may be selected for processing. |
