MAINTAIN CHECKS#

Through the Maintain Checks (IPCH) form, you may view and edit some of the information for the checks you’ve processed

Maintain Checks Usage data is stored on the P2K_PR_CHECKS table.

When a check has been voided, the check will no longer be deleted, but will be marked as Status=’05-Computer Voided’. The default on the IPCH is to NOT display Voided checks. In order to see the Voided checks on the IPCH, the Where Clause "PCH_OUTSTANDING' needs to be updated. On the IMWC form, for Where Clause=PCH_OUTSTANDING, change the Operator=In, Value=01, 05 and Usage=Users Defined.

Please note that this screen is primarily for viewing, with the exception of the “Printed” and “Override Check Date” fields.

Bank Account

This field will display the bank account that the payroll checks are written against.

Bank Transit

This field will display the bank transit (routing) number that the payroll checks are written against.

Bank

The name of the bank that the payroll checks are written against is shown in this field.

Number

This field displays the check number.

Person

This field displays the person code of the employee to whom the check was issued.

Name

This field shows the employee name.

Amount

This field shows the amount of the check issued.

Status

This field shows the status of the check

Issue Date

This field displays the ‘Issue’ date. This date can be overridden if the check is being re-issued.

Printed

This field indicates whether or not the check has been printed (UPDIF or UPSTUBC).

Check Type

This field indicates the type of check produced.

Pay to Order of

If the check is not to be made out to the employee, this field can be used as an override.

Replace #

This field shows the number of the replacement check.

Date Cleared

This field shows the date the check was cleared.

Reconcile Date

The date the check was reconciled is displayed here.

Override Check Date

This field shows the date for which the replacement check is being written.
E.G. You are replacing a check that was issued on Dec. 12, however, you are issuing the replacement check on Feb. 5. February 5 will be the date shown here.

External Number

This field contains the Deposit Number that was replaced with this check.

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CHECK REPLACEMENT#

Replace Manual

If you need to replace a check from a manual range of numbers, you may do so by clicking the Replace in Manual Range button. Once you have clicked the button, you will be presented with the MPRCM dialog screen.

The Check # field will display the current check number, you will enter the replacement check number in the Replace with Check # field.

Once you have entered the replacement number in the Replace with Check # , you may click the OK button to complete the process.

The IPCH screen will now display the change you’ve made. In the Number field, you will see the new check number. In addition, on the right hand side of the screen, in the Replaced # field, you can see the old check number.

Be sure to enter the correct check number here since correcting a mistake beyond this point requires DBA assistance.

At this point, you will need to go to UPSTUBC and ‘reprint’ the replacement check.

Replace with Next

If an employee loses their check, you can create a replacement check within Personality.

1. Go to the Maintain Checks (IPCH) form and find the check number that has been lost.
2. Click on the Replace with Next button which will open the MPRCN dialog screen.
3. The application will populate the Replace with Check # field with the next check in the range. If you are happy with the check number press OK, or Cancel to cancel the replacement.
4. The original check will now be identified with the following:
   • Printed - this toggle will be set ON (if not already) to prevent it from being printed again.
   • Check Status - Replaced Check
   • Check Type - Void Check
   • Replaced # - the next check number used
   • O/R Check Date - this is the date that new check is issued, it is set to the value of the AS_OF_DATE, but can be over-written

1. A new line will have been created for the replacement check with the new check number, the original issue date, person code, name, and amount. This new check will be identified with the following:
   • Printed - this toggle will be set ON to prevent it from being printed automatically.
   • Check Status - Outstanding
   • Check Type- Replacement Check
   • Replaced # - the original check number
   • O/R Check Date - this is the date that new check is issued, it is set to the value of the AS_OF_DATE, but can be over-written

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Notes #

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