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Time Sheet Holiday Processing#

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Overview#

The Generate Timesheets(UEGTS) program will generate timesheets and entries based on the given parameters and filters as well as employees work rules.

Holidays in time sheets are generated using similar guide lines as that of UPTG with only a few differences. With Time Sheet Holiday processing the UPTG rule of part time employee holiday hours are generated up to a maximum of the assignment hours per day can be overridden by the use of the Paid Holiday time rules. The other difference is that holiday hours can be adjusted if the holiday hours in the holiday calendar is less than one, in the case of the holiday being only a half day (i.e. Christmas Eve, New Years Eve). Holiday paid time in time sheets is generated in hours by one of two methods:

1. UEGTS based on the set up in the Work Calendar for projected time
2. Paid Holiday Time rule based on actual time worked from Time Scheduling or Event Scheduling

Holiday time is generated when all of the following conditions exist:

1. The day is identified on the Holiday Calendar
2. The 'Generate Time' toggle is ON for the day on the Holiday Calendar
3. The 'Add Holidays' toggle is ON for the Work Rule Status rule
4. A Holiday Calendar is defined on the Work Rule.

Holiday Definition#

• Holidays are defined on the Holiday Calendar screen
• Multiple Holiday Calendars are supported
• The Work Rule identifies which Holiday Calendar will be used for a given employee

Determining Paid Holiday Hours#

The hours that are used for a paid holiday depend on the setting of the Holidays Use Schedule Hrs toggle on the Work Rules. This toggle indicates whether the Work Schedule dictates the holiday hours. If hours are specified on the Holiday Calendar, they are ALWAYS USED and this toggle is not used.

The Holidays Use Scheduled Hrs toggle only applies to the hours generated for the Holiday Time Code. It does not extend to the Worked Time Code.

If part-time and fulltime employees use different rules, they must have separate work rules

If the Holidays Use Scheduled Hrs toggle is ON, the order for determining paid holiday hours is as follows:

1. Use the IDHC Holiday Calendar hours per day if specified, otherwise
2. Use the employee’s overridden Work Calendar scheduled hours per day if specified, otherwise
3. Use the Work Rule’s Work Calendar scheduled hours per day if specified, otherwise
4. Use the employee's assignment hours per day

If the "Holidays Use Scheduled Hrs" toggle is OFF, the order for determining paid holiday hours is as follows:

1. Use the IDHC Holiday Calendar hours per day if specified, otherwise
2. Use the employee's assignment hours per day

A holiday that falls on a non scheduled day (day off) will always use the assignment hours regardless if the Holiday’s Use Scheduled Hrs toggle is ON or OFF.

If an employee is part-time (i.e. FTE < 1) and the IDHC Holiday Calendar hours per day are used, holiday hours are generated up to a maximum of the Assignment hours per day. However, this can be overridden by making use of the Paid Holiday time rule. Please refer to the Holiday Time Rule section below for more information.

Holiday hours are only used for the Holiday Paid time code; they do not affect the Worked time code. Work time is taken directly from the Work Calendar or schedule. No work time is ever generated for days off.