DEFINE WORK STATIONS#
A Work Station is a place within a work area that is filled by a person or a team of people, such as a patrol, truck or office. The ITWS function is used to define and maintain workstations and their associated information.
- Work Station
- This field identifies the work station, a subdivision within a work area. Workstation codes must be unique within a work area. Work_Station_Code is a 16-character alphanumeric field you must manually enter.
- Work Area
- This field identifies the work area that the work station is a part of. Work_Area_Code from P2K_TS_WORK_AREAS is a mandatory field you fill through the LOV.
- Standing
- This field is used to indicate whether the record is `active', `frozen' or `obsolete'. `Active' will default. Standing is an optional field which you may fill from the fixed lexicon X_STANDING
- Work Division
- This field identifies the work division that the work station is a part of. You cannot edit the field from this screen. This information will default once the work area has been selected.
- Entity
- This field identifies the entity that the work station is a part of. You cannot edit the field from this screen. This information will default once the work division has been selected.
Details tab#
Work Stations details are date sensitive.- Description
- This field provides a short description of the work station. Description is a 50-character alphanumeric optional field you may manually enter.
- Work Station Status
- Status is used to indicate whether a work station is active at a SPECIFIC point in time, which is different from the standing. For example, while a lifeguard station may have ongoing active standing (not obsolete or frozen), the station may only be active 9 months of the year. For remaining three months of the year, the area's status is non-active. Work_Station_Status is an optional field which you may fill from the fixed lexicon X_WORK_STATION_STATUS.
- Work Station Type
- The Work Station Type field allows you to put work stations into specific categories. e.g., Truck, Office, Room. Work_Station_Type is an optional field which you may fill from the user-defined lexicon X_WORK_STATION_TYPE
- Distribution Mask
- This field holds part or all of the distribution code receiving the portion of the costs. Distribution_Mask is a 50-character alphanumeric optional field you may manually enter
- Max Autofill Days
- This field indicates the maximum number of days that a worker can be scheduled in one week.
- Min Autofill Days
- This field indicates the minimum number of days that a worker can be scheduled in one week in one Station Post.
- Premium
- This field provides the premiums associated with the work station. A premium is an amount of money earned by an employee that is in addition to their regular wage, for performing a specific duty or working under a special situation such as shift differential, bilingual bonus, hazard pay, etc. Premiums may be calculated by various methods and may be given as a lump sum on a certain frequency or prorated by time work. Multiple premiums can be defined for each workstation. Premium_Code from P2K_SA_PREMIUMS is a 10-character alphanumeric mandatory field you must either manually enter or select a value from the LOV(F9) provided.
- Rate
- Rate is the standard rate used for this premium. You cannot edit the Standard Rate field from this screen. This information will default once the premium has been selected.
- Basis
- The basis is the unit of measure the associated rate is being stored or displayed in; for example: hourly, weekly, biweekly, semi-monthly, monthly, or annual. Rate_Basis is a fixed lexicon X_RATE_BASIS
- O/R Rate
- If entered, the override rate will be used instead of the premium rate. Premium_Rate is an optional field you may populate.
- O/R Basis
- If entered, the override basis will be used in place of the basis that has defaulted from the premium. Rate_Basis is a fixed lexicon X_RATE_BASIS
Station Posts tab#
Station Posts identify the jobs that must be performed within the work station, ranked by seniority.A list of jobs required within a work station ranked in the order they must be filled (based on level of responsibility, skill and pay), is also known as a promotion line or line of progression. A station post is a job done by an individual person; it may be full-time or part-time, mandatory or optional. This is used as a ‘line of progression’ to rank the jobs necessary to fill a workstation. Ranks may be used during call-in or replacement situations as well as scheduling to move employees up/down the line of progression for the workstation.
- Rank
- This field indicates the order in which the replacement job being defined will fill the position. If a job is ranked as `1' it will be chosen as the first to fill this position, etc. Replacement_Rank is a 5-character numeric mandatory field you must manually enter.
- Job/Unit
- This field displays the job and unit associated with this station post. The Job Unit field is tied to an LOV where the user may select a Job/Unit value from the LOV(F9) provided.
- Department
- The department that the station post is a part of will be identified in this field. Department from P2K_CM_DEPARTMENTS is a 10-character alphanumeric mandatory field you must either manually enter or select a value from the LOV(F9) provided.
- Must Be Present / Must Be Scheduled
- Both the `Must Be Present' and `Must Be Scheduled' toggles are future features. However, at the present time, if either toggle is ON, the system will automatically pair station posts with work teams to screen team posts.
- Description
- This field provides a short description of the station post. Description is a 50-character alphanumeric optional field you may manually enter.
- Job Title
- This field will display the title of the replacement job. You cannot edit the field from this screen. This information will default once the Job/Unit field has been selected.
- Replacement Rule
- If the job in the station post is vacant and must be replaced, the replacement rule is designed to give you detailed information regarding how to make the replacement. Replacement_Rule is a mandatory field which you must fill from the fixed lexicon X_REPLACEMENT_RULE.
- Required WSE
- `Required Work Shift Equivalent (WSE)' is the measure of work to be done in a station post in one shift. WSE allows control of the number of full time employees required on any workstation for any shift. If the post requires a full-time person the WSE will be 1. If the post requires a person only half time, the WSE will be .5 Required_WSE is a 9-character numeric optional field you may manually enter.
- On Teams
- The `On Team' field is a view only field representing the number of teams for this station post. Post to all Work Teams button. The 'Post to all Work Teams' button adds this particular work station to all work teams.
- Clear Scheduled Employees button
- The `Clear Schedule Employees' button allows you to clear any employees currently scheduled for this work station.
Work Teams tab#
Work Teams identify the crews that are needed to fill the posts in the workstation. They are used to create a link between a workstation and the shifts required to fill that station. Teams are the set of employees that work together in a work station on the same shift rotation, often led by a team leader or lead hand. In a shift environment, each work station has its own work team for each shift. Teams are defined with a general start and end date (to allow the shifts defined for a work team to change over time), a shift pattern (created on Maintain Shift Patterns (ITSP)), and a ‘relative start day’.- Work Team
- This field identifies the `Work Team' employed in the Work Station or associated to the Team Post.
- Start Date
- The beginning date of a time frame for this data.
- End Date
- The beginning date of a time frame for this data.
- Shift Pattern
- Shift patterns specify a daily sequence of shifts worked and "off" days, repeating every "n" days. Shift patterns are used in establishing work team shift rotations. This field identifies the shift pattern. Shift_Pattern_Code from P2K_TS_SHIFT_PATTERNS is a 16-character alphanumeric mandatory field you must either manually enter or select a value from the LOV(F9) provided
- Rel. Start Date
- This field indicates which day of predefined shift a team would begin with. For instance, on August 22, one team may start on the 1st day (Aug 22) of an 8-day shift pattern while another team would start on the 3rd (Aug 24) day of that same pattern.
- Description
- This field provides a short description of the work team. Description is a 50-character alphanumeric optional field you may manually enter.
- Posts
- The `Posts' field is a view only field representing the number of Station Posts this team is on.
- Post to All Work Stations Button
- The `Posts to All Work Stations' button is used to post a particular work team to "all" work stations.
Station Shifts tab#
Station Shifts identify the shifts that are applicable for the workstation.- Seq #
- This field displays the order that the data must be displayed or processed. Shift_Sequence is a 5-character numeric optional field you may manually enter
- Shift
- This field identifies the shift associated with the work team. Shift_Code from P2K_TS_SHIFTS is a 10-character alphanumeric mandatory field you must either manually enter or select a value from the LOV(F9) provided.
- Standing
- This field is used to indicate whether the record is `active', `frozen' or `obsolete'. `Active' will default. Standing is an optional field which you may fill from the fixed lexicon X_STANDING.
Work Requirements tab#
There may be a work requirement for a specific day of the week for a specific shift that must be manned, this tab gives you the ability to set that requirement. This information can work with the Leave Bidding Process.- Job
- A type of work a person does, may be an occupation, task or function, governed by a unit of an entity. This field shows the job code from the employee's assignment. Job_Code from P2K_CM_JOBS is a 16-character alphanumeric mandatory field you must either manually enter or select a value from the LOV(F9) provided.
- WSE
- WSE is the measure of full-time or part-time work to be done in a station post on one shift. This field will indicate the Work Shift Equivalent (WSE) for this assignment. If the post requires a full-time person the WSE will be 1. If the post requires a person only half time, the WSE will be .5. Required_WSE is a 9-character numeric optional field you may manually enter.
- Day of Week
- This field defines the specific day of the week for this work assignment. Day_of_Week is an optional field which you may fill from the fixed lexicon X_DAY_OF_WEEK.
- Shift
- This field identifies the shift associated with the work requirement. Shift_Code from P2K_TS_SHIFTS is a 10-character alphanumeric mandatory field you must either manually enter or select a value from the LOV(F9) provided.
- Start Time
- This field defines the start time of the shift. Shift_Start_Time is a mandatory 5-character numeric field the user must fill manually.
- End Time
- This field defines the end time of the shift. Shift_End_Time is a mandatory 5-character numeric field the user must fill manually.
