UPCALC will use the pay period issue date to select the correct date effective payment method for an employee.
An individual employee should have a payment method set up. If, however, one is missed, when the first pay for an employee is calculated, if a payment split is not recorded then UPCALC will create a payment split record of '100% by Check'. It will also issue an exception message reflecting this decision.
If the employee has chosen to be paid by direct deposit, a bank name, transit and account number must be provided; otherwise the employee will be paid by check.
The payment rule details contain a record for each check or direct deposit to which the employee requires their pay to be split.
Whenever an employee requires their pay to be deposited to more than one account, we recommend that 'Pay Remaining' be used on one of these accounts. For example, an employee normally receives $1000 net pay, and elects to deposit $800 to a checking account and $200 to a savings account. The recommendation is to set up 'Pay Remaining' balance to the checking account. Then, when the employee's net pay goes up to $1100 (e.g. pay increase, overtime, bonus etc.), $900 will go to the checking account and $200 to the savings account. Otherwise, if the two deposits are set up for flat amounts of $800 and $200 respectively, the employee will receive the same two deposits, plus a check for the extra $100 net pay.
The Maintain Payment Method (IPPM) screen allows the employee to indicate that a percentage of their net pay or a flat amount to be paid by a specific method.
Payment Method data is stored in the P2K_PR_PAYMENT_RULES, P2K_PR_PAYMENT_RULE_DETAILS and P2K_PR_NET_PAY_SPLITS tables.
This function is date sensitive and changes made in these areas below the date navigator may be split with a new effective date.Wiki handles this requirement in a manner that is integrated with the pay cycle. During the prenotification period, the employee can be paid by another deposit or by check. Prenotification is initiated by turning the ‘Prenote Req’d’ toggle ON in the employee’s Payment Method (IPPM) form. If the toggle is OFF, then the employee will be paid immediately on the deposit record without notification.
Only one notification is sent to the bank. If an additional notification is required, then the Prenote Req’d. toggle in IPPM may be turned ON again to restart the Prenotification period.
The Deposit List (RPDP) in update mode will update the deposit record when a prenote is triggered. The ‘Prenote Date’ is set equal to the pay issue date, and the ‘Deposit Start’ is set to the ‘Prenote Date’ plus the ‘Prenotification Days’ from the Bank Location (IPBL) form. The next time UPCALC is processed for the employee, the pay issue date will be compared to the employee’s deposit start date. If the pay issue date is greater than or equal to the deposit start date, then the deposit record has passed the prenote period and will be used.
During the prenotification period, payment is redirected to either another deposit, or paid by check. It is important to note that the ‘redirected’ amount is added to any portion already directed to the other deposit or check amount. For example, if Deposit # 1 is for 10% of net pay and Deposit # 3 (On Prenote) is for 20% redirected to deposit # 1, then Deposit # 1 will receive 30% of the net pay amount.
We recommend that the 'Pay Remaining' option be used even when there is only one deposit. Then if an employee adds a second deposit at a later date, during the prenote period, the net pay will continue to go to the first deposit. Otherwise, the new deposit account amount will go to a check during the prenote period.
After the pay cycle (UPCALC, UPCLOZ), you will run the UPDISB Disbursement process to generate net pay splits that can be views on the IPDS form. The disbursements are stored in P2K_PR_NET_PAY_SPLITS table.
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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