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DEFINE PAY COMPONENTS #

Pay Components are any identifiable components of a pay, or any item that requires the ability to be stored or totaled. Pay components are used to store all the data calculated by the pay calculation.

You may define and maintain pay components through the Define Pay Components (IPPC) form.

You may access this feature under the Screen/Form menu: Payroll > Setup and Definitions > Define Pay Components

Pay Component Data is stored in the P2K_PR_PAY_COMPONENTS, P2K_PR_PC_RULES and P2K_PR_PC_DETAILS tables.

PC Code: A PC code is a unique number code from 1 to 9,999 assigned to uniquely identify the paycomponent within the system. PC_Code is a 4-character numeric mandatory field that you must manually enter.

Abbr.: This field holds the short alpha description of the pay component used for printing on check and deposit statements, lists and pay registers. Although this field accepts 30 characters, you should keep your abbreviation as short as possible. PC_Abbreviation is a 30-character alphanumeric mandatory field that you must manually enter.

Desc: This field displays a longer description of the pay component than may be entered in the abbreviation. Description is a 50 character alphanumeric mandatory field that you must manually enter.

PC Usage: This field is used to categorize when and how the pay component is to be used during the pay calculation. For example, the Usages of Net Pay indicates that this will be the Pay Component used to store the net Pay amount that is calculated through UPCALC (Payroll Calculation). PC_Usage_Code from P2K_PR_PC_USAGES is a numeric value that you may manually enter or use the LOV (F9).

Usage Desc: This field gives a short description of the usage, specifically when and how the pay component is to be used during the pay calculation. For example, the Usages of Net Pay indicates that this will be the Pay Component used to store the net Pay amount that is calculated through UPCALC (Payroll Calculation). PC_Usage_Description from P2K_PR_PC_USAGES is an alphanumeric value that defaults from the usage.

Store Results: If this toggle is checked, the value(s) of the pay component amount will be stored in detail in the PC Amount table and accumulated in the to-date PC Amount table. This option would be used for all Pay Register amounts. If the toggle is not checked, the pay component amount will not be stored or accumulated. This option is used for items such as rates used in calculations, or indicators used to trigger special processing. Store Results toggle must be checked in order for a Statistical pay component (usage 14) to work correctly. If this toggle is not checked, information will not be stored in the statistic attached to the pay component. Store_Results is an optional toggle field.

Assoc. PC: Associated pay components are used to store the number of another pay component that may be associated with this PC. For example, if the PC being defined were a Time PC then the Earnings PC would be its Assoc. PC. This field may need to be left blank until all of your pay components are completed. PC_Code is an optional 4 digit numeric field that you may manually enter or use the LOV (F9).

Statistic: This field holds the employee payroll statistics. The result of this PC will be stored in the To Dates table as well as being sent to the Statistics table if the PC Usage is 14 and a statistic code is indicated in this field. Stat_Code from P2K_CM_STATISTIC_COMPONENTS is an optional 16 character alphanumeric field that you must manually enter or use the LOV (F9) to choose an option.

Element: If the pay component is to hold the result of a pay element it needs to be indicated here. If (PPE) appears in the usage, the PC should be associated to an element. This field can be filled in after the pay elements are completed. Element_Code from P2K_PR_ELEMENTS is 16-character alphanumeric optional field that you may manually enter or use the LOV (F9) to choose an option.

Action: The PC Action determines whether a transaction item entered under this pay component will be:

Accumulated to the total value of the pay component
Replace a prior transaction item
Trigger a user calculation
Suppress a user calculation.

: PC_Action is a mandatory fixed lexicon (X_PC_ACTION) that you may use to look up the value.

Entity: A pay component may need to vary its rules or detail by entity. Entity_Code from P2K_CM_ENTITIES is a 16-character alphanumeric optional field that you may manually enter or use the LOV (F9) to choose an option.

Unit: A pay component may need to vary its rules or detail by unit within entity. Unit_Code from P2K_CM_UNITS is a 16-character alphanumeric optional field that you may manually enter or use the LOV (F9) to choose an option.

Group: A pay component may need to vary its rules or detail by group within unit within entity. Group_Code from P2K_CM_GROUPS is a 16-character alphanumeric optional field that you may manually enter or use the LOV (F9) to choose an option.

Basis: If the pay component is to store time or units, the basis needs to be indicated. (i.e. days, hours, units) in this field. While this field is optional, it is recommended that you complete it if you are going to do a retro pay. Time_Basis is an optional fixed lexicon (X_TIME_BASIS) that you may use to look up the value.

Pay Point: From the pay point set previously set up, this field will indicate when this pay component needs to be picked up for processing during the pay calculation. Pay_Point_Type is an optional fixed lexicon (X_PAY_POINT_TYPE) that you may use to choose an option.

Assignment Type: The assignment type categorizes the assignment record. Each employment record has a corresponding assignment, with an assignment type of 'primary'. Optionally, there may be additional assignments of different types. This ‘type’ is considered when determining if a given assignment is to be considered during the ‘matching assignment’ wage rate calculation. Assign_Type is a fixed lexicon (X_ASSIGN_TYPE) that you may use to look up the value.

Time Code: User defined time code that uniquely identifies a type of time. Time codes are easy to use data entry codes chosen by the user. They are used to link the time codes used in front end time, attendance and time scheduling applications with High Line’s payroll application. i.e. PC 110 Sick Time would be associated to a Time Code called SICK HRS for Attendance purposes. Time_Code from P2K_CM_TIME_CODES is an optional 16-character alphanumeric field that you may manually enter or use the LOV (F9)

Define Pay Compenents (IPPC) - PC Rules#

This section indicates where and what can be entered in the Pay Line when a PC is chosen for data entry.

Enter Sundry: If the Enter Sundry toggle is ON, the pay component may be entered on a sundry line (i.e.a recurring type of transaction). If the toggle is OFF, the pay component may not be entered on sundry lines. Enter_Sundry_Line is an optional toggle field.

Enter Pay Lines: If the Enter Pay Lines toggle is ON the pay component may be entered on a pay line (i.e. a one-time type of transaction). If the toggle is OFF, the pay component may not be entered on pay lines. Enter_Pay_Lines is an optional toggle field.