TRACK HEALTH ISSUES#

Health Issues (IHHI) can be recorded in detail, covering information on the time, location, factors, prevention, plans to return to work, health claims, medical exams and lost time surrounding a specific incident.

The definition data for the Health Issues form is stored in the P2K_SH_HEALTH_ISSUES table.

IHHI Form Field Descriptions#

FieldDescription
EntityThis field defines the entity the employee works for.
IncidentIf this health issue is associated with a safety incident, this field defined the incident code. There can be a health issue without an incident, so the incident number is not required. When an incident code is defined, the ‘Date of Incident’ and ‘Date Reported’ fields (below) are automatically populated.
EmployeeThis field defines the employee who was injured in the incident. This is a mandatory field that users must select from the LOV. The LOV is linked to an assignment on IEAS (P2K_HR_ASSIGNMENTS) to identify the employee and their position.
Case #This field defines a user-defined code that uniquely identifies the health issue case. This number can be changed after the record has been created.
Incident DateThis field defines the date the incident took place.
OtherThis field defines the name of any external person who may have been injured in the incident. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key (ECT_ID_REGARDING)
In IHHI, any particular "Health Issue" is either for an Employee (Identity) or for a Contact, but not both. When reporting health issue, users must retrieve either Identity information OR Contact information.


Injury Details tab#

FieldDescription
Injury ClassThis field defines the nature of the injury.
Illness ClassThis field classifies the type of injury.
Developed Over TimeWhen this toggle is set to ON, the injury developed over time.
Cumulative InjuryWhen this toggle is set to ON, the injury is the cumulative result of multiple health issues.
Left Side AffectedWhen this toggle is set to ON, the health issue has affected the employee’s left side.
Right Side AffectedWhen this toggle is set to ON, the health issue has affected the employee’s right side.
Closest RelativeThis field defines the closest relative or contact for the employee.
Date Last ExposedThis field defines the last date the employee was exposed to the health issue.
Disabled as ofIf the injury resulted in a disability, this field defines the date of the disability.
Deceased as ofIf the injury resulted in a death, this field defines the date of the death.
Time of DeathIf the injury resulted in a death, this field defines the time of the death.
NOTE: The time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.
Injury ListThis field lists any injuries associated with the health issue.
Body Part ListThis field defines any body parts affected by the health issue.
Previous InjuryThis field describes any previous injury associated with the health issue.



Work Plan tab#

FieldDescription
Lost Time ClassThis field defines the nature of the lost time.
Days Away from WorkThis field defines the number of days the employee was away from work as a result of the health issue.
Days Restricted WorkThis field defines the number of days the employee was on restricted work detail.
Estimated Future Days LostThis field defines an estimate of how many days will be lost in the future for this employee.
Start of Lost TimeThis field defines the first date of the lost time for this employee.
Returned to Partial DutiesThis field defines the date the employee returned to work partial duties.
Returned to Full DutiesThis field defines the date the employee returned to full work duties.
Widow SurvivingWhen this toggle is set to ON, the deceased employee has left a widow or widower.
Autopsy PerformedWhen this toggle is set to ON, an autopsy has been performed on the deceased employee.
Stopped Work ImmediatelyWhen this toggle is set to ON, the employee stopped work immediately when the health incident occurred.
Worked Next DayWhen this toggle is set to ON, the employee returned to work the next day after the incident.
Paid for Day of IncidentWhen this toggle is set to ON, the employee was paid for the whole day on the day the incident occurred.
Pay ContinuingWhen this toggle is set to ON, the employee will be paid during the time they are away from work.
Will Modify DutiesWhen this toggle is set to ON, the employee will work modified duties.
Overtime PaidWhen this toggle is set to ON, the employee was paid overtime.
Return to Work PlanThis field describes the arrangement for the employee to return to work.



Health Claim tab#

FieldDescription
The definition data for the Health Claims tab is stored in the P2K_SH_HEALTH_CLAIMS table
FieldDescription
Claim StatusThis field defines the current status of the claim.
Date PreparedThis field defines the date the claim was prepared.
Date SubmittedThis field defines the date the claim was submitted.
Claim AmountThis field defines the cash amount of the claim.
Government ActIf this claim is covered under a government act, the legislation is defined here.
Prepared By EE/Or By ContactThese fields define the individual who prepared the claim.

NOTE: Users can select either one or the other one of these fields, but not both.
* For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
* For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Insured By This field defines the organization that insured the employee. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_INSURED_BY.
3rd Party AdmThis field defines the name of any third party administrator, specifically, an individual or organization that administers workers compensation claims. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_THE_TPA.
ReferenceThis field displays a reference the cost, such as an invoice number.
StatementThis field displays the health claim statement.



Medical Exam tab#

The definition data for the Medical Exam form is stored in the P2K_SH_MEDICAL_EXAMS table.
FieldDescription
Exam DateThis field defines the date of the medical exam.
Medical TypeThis field defines the nature of the medical exam.
StatusThis field defines the current status of the medical exam.
Treatment SourceThis field defines the facility where the treatment was given.
Next Exam DateThis field defines the next exam date.
Performed ByThis field defines the individual who performed the examination. The link to IECI (P2K_HR_CONTACTS) is an optional field that users select from the LOV.
Conducted InThis field defines the location where the exam was conducted. This is an optional field that users select from the LOV. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_CONDUCTED_IN.
AuthorizedWhen this toggle is set to ON, the medical exam has been authorized.
HospitalizedWhen this toggle is set to ON, the exam will require the individual to be hospitalized.
DescriptionThis field displays a description of the medical exam.
ReasonThis field defines a reason for the medical exam.
ResultThis field displays the results of the medical exam.



Health Cost tab#

The definition data for the Health Cost form is stored in the P2K_SH_HEALTH_COSTS table.
FieldDescription
Cost DateThis field defines the date the cost was incurred.
Cost CategoryThis field defines the nature of the cost.
Cost AmountThis field defines the actual amount of the health cost.
CurrencyThis field defines the currency the cost amount is expressed in.
Employer %This field defines the percent of the cost to be paid by the employer.
Payment StatusThis field defines the current status of the payment for the cost.
Payment MethodThis field defines how payment was made for the cost.
DescriptionThis field displays a short description of the health cost being defined.
Cost ReferenceThis field displays a reference the cost, such as an invoice number.



Time Details tab#

The definition data for the Time Lost Details form is stored in the P2K_SH_TIME_LOST_DETAILS table.
FieldDescription
EmployeeThis field defines the employee involved in the incident.
Time Lost CodeThis field displays a unique code to identify the lost time being recorded.
Start DateThis field defines the first date of the time detail being recorded.
Time ValueThis field defines the amount of time lost due to the health issue.
Time BasisThis field defines the unit of measure the time value is being expressed in.
Wage RateThis field defines the wage rate of the time lost associated to the health issue.
Rate BasisThis field defines the unit of measure the wage rate is being expressed in.
Reference InfoThis field displays additional reference information about the time details.




Health Issue tab#

Once the ‘Injured Employee’ field has been defined, the entity, department and job fields are automatically populated with the information from the IEAS form. However, these field can be edited.
FieldDescription
DepartmentThis field defines the department the employee is assigned to.
JobThis field defines the employee’s job.
Date of Incident This field defines the date the incident occurred.
Time of Incident This field defines the time the incident occurred.
Time Started WorkThis field defines the time the employee started work before the incident.
Time Left WorkThis field defines the time the employee left work because of the incident.
Health Issue TypeThis field defines the nature of the incident.
Health IssueThis field defines the reason for the health issue.
Privacy CaseWhen this toggle is set to ON, "Privacy Case" will show in place of the employee name.

OSHA requires that certain types of injuries, and any case in which an injured employee voluntarily requests that their name not be entered on the OSHA 300 log, the phrase "Privacy Case" should be entered instead of the employee name.

In all other cases, the injured employee's name must be printed on the reports.
Reported By EE/Or Contact These fields identify the individual who reported the health issue.

NOTE: Users can select either one or the other one of these fields, but not both.
* For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
* For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Date ReportedThis field defines the date the issue was reported.
Time ReportedThis field defines the time the issue was reported.
How ReportedThis field defines how the issue was reported.
Health Issue Text This field displays further information regarding the health issue.

Causes tab#

FieldDescription
Cause of Health Issue This field defines the cause of the issue.
Task Being Performed This field defines the task being performed at the time of the incident.
Hazardous Conditions This field defines any hazardous conditions associated the issue.
Protective Apparel This field defines any protective apparel associated the issue.



Involved Factors tab#

FieldDescription
Conducting BusinessWhen this toggle is set to ON, the issue occurred while the employee was conducting business.
Regular DutiesWhen this toggle is set to ON, the issue occurred while the employee was performing regular duties.
Safeguards in PlaceWhen this toggle is set to ON, proper safeguards were in place when the issue occurred.
Rules ObeyedWhen this toggle is set to ON, the appropriate work place rules had been obeyed when the issue occurred.
Machine FailureWhen this toggle is set to ON, the issue was a result of a machine failure.
Substance AbuseWhen this toggle is set to ON, the issue was a result of substance abuse by one or more employees.
Safeguards UsedWhen this toggle is set to ON, the appropriate safeguards were used prior to this issue.
AnonymousWhen this toggle is set to ON, the issue was reported anonymously.
Equipment Involved This field defines any equipment associated this issue.
Substance Involved This field defines any substances associated this issue.
Employee Prevention This field defines any preventative measures taken by the employee.
Employer Prevention This field defines any preventative measures taken by the employer.



Notes #

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