TRACK HEALTH ISSUES#
Health Issues (IHHI) may be recorded in detail, covering information on the time, location, factors, prevention, plans to return to work, health claims, medical exams and lost time surrounding a specific incident.
The definition data for the Health Issues screen is stored in the P2K_SH_HEALTH_ISSUES table.
- Entity
- This field will display the entity that the employee works for.
- Case #
- This field displays a user-defined code that uniquely identifies the health issue case. This number can be changed after the record has been created.
- Incident
- If this health issue is associated with a safety incident, this field allows you to identify that incident. You may have a health issue without an incident, so the incident number is not required. Selecting an incident will automatically fill the ‘Date of Incident’ and ‘Date Reported’ fields below.
- Incident Date
- This field will display the date the incident took place.
- Employee
- This field will identify the employee who was injured by the incident. This is a mandatory field you must fill through the LOV. The link is to an assignment on IEAS (P2K_HR_ASSIGNMENTS) which will identify the employee and their position.
- Other
- This field displays the name of any external person who may have been injured by the incident. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key (ECT_ID_REGARDING)
Health Issue tab#
Once the ‘Injured Employee’ field has been selected, the entity, department and job fields will automatically fill with information from the IEAS screen. These fields may, however, be edited.- Department
- This field will display the department the employee is assigned to.
- Job
- This field will display the employee’s job.
- Health Issue Type
- This field displays the nature of the incident.
- Health Issue
- This field identifies the reason for the health issue.
- Privacy Case
- OSHA requires that certain types of injuries, and any case in which the injured employee voluntarily requests that his or her name not be entered on the OSHA 300 log, that the phrase "Privacy Case" be entered instead. In all other cases, the injured employee's name must be printed on the reports. The RHOS report was modified such that IF the Privacy Case column is checked 'PRIVACY CASE' will show in place of the name.
- Date of Incident
- This field will display the date the incident took place.
- Time of Incident
- This field will display the time the incident occurred.
- Time Started Work
- This field will display the time the employee had started work before the incident.
- Time Left Work
- This field will display the time the employee left work because of the incident.
- Reported By EE/Or Contact
- These fields identify the individual who reported the health issue.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID_REPORTED_BY.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_REPORTED_BY.
- Date Reported
- This field displays the date the issue was reported.
- Time Reported
- This field will display the time the issue was reported.
- How Reported
- This field will indicate how the issue was reported.
- Health Issue Text
- This field allows you to provide further information regarding the health issue text.
Causes tab#
- Cause of Health Issue
- This field allows you to describe the cause of the issue.
- Task Being Performed
- This field allows you to indicate the task being performed at the time of the incident.
- Hazardous Conditions
- This field allows you to indicate any hazardous conditions associated this issue.
- Protective Apparel
- This field allows you to indicate any protective apparel associated this issue.
Involved Factors tab#
- Conducting Business
- If this toggle is ON, the issue occurred while the employee was conducting business.
- Regular Duties
- If this toggle is ON, the issue occurred while the employee was performing regular duties.
- Safeguards in Place
- If this toggle is ON, proper safeguards were in place when the issue occurred.
- Rules Obeyed
- If this toggle is ON, the appropriate work place rules had been obeyed when the issue occurred.
- Machine Failure
- If this toggle is ON, the issue was a result of a machine failure.
- Substance Abuse
- If this toggle is ON, the issue was a result of substance abuse by one or more employees.
- Safeguards Used
- If this toggle is ON, the appropriate safeguards were used prior to this issue.
- Anonymous
- If this toggle is ON, the issue was reported anonymously.
- Equipment Involved
- This field allows you to indicate any equipment associated this issue.
- Substance Involved
- This field allows you to indicate any substances associated this issue.
- Employee Prevention
- This field allows you to detail preventative measures taken by the employee.
- Employer Prevention
- This field allows you to detail preventative measures taken by the employer.
Injury Details tab#
- Injury Class
- This field allows users to identify the nature of the injury.
- Illness Class
- This field allows the users to further classify the injury.
- Developed Over Time
- If this toggle is ON, the injury developed over time.
- Cumulative Injury
- If this toggle is ON, the injury is the cumulative result of multiple health issues.
- Left Side Affected
- If this toggle is ON, the health issue has affected the employee’s left side.
- Right Side Affected
- If this toggle is ON, the health issue has affected the employee’s right side.
- Closest Relative
- This field will display the closest relative or contact for the employee.
- Date Last Exposed
- This field displays the last date the employee was exposed to the health issue.
- Disabled as of
- If this issue resulted in disability, this field displays the date of the disability.
- Deceased as of
- If this issue resulted in a death, this field displays the date of the death.
- Time of Death
- If this issue resulted in a death, this field displays the time of the death. Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
- Injury List
- This field allows you to list any injuries associated with this issue.
- Body Part List
- This field allows you to identify any body parts affected by this issue.
- Previous Injury
- This field allows you to describe any previous injury associated with the issue.
Work Plan tab#
- Lost Time Class
- This field allows you to identify the nature of the lost time.
- Days Away from Work
- This field allows you to identify the number of days the employee was away from work as a result of this health issue.
- Days Restricted Work
- This field allows you to identify the number of days the employee was on restricted work detail.
- Estimated Future Days Lost
- This field displays an estimate of how many days will be lost in the future for this employee.
- Start of Lost Time
- This field displays the first date of the lost time for this employee.
- Returned to Partial Duties
- This field indicates the date the employee returned to work partial duties.
- Returned to Full Duties
- This field indicates the date the employee returned to full work duties.
- Widow Surviving
- If this toggle is ON, the deceased employee has left a widow or widower.
- Autopsy Performed
- If this toggle is ON, an autopsy has been performed on the deceased employee.
- Stopped Work Immediately
- If this toggle is ON, the employee stopped work immediately when the health incident occurred.
- Worked Next Day
- If this toggle is ON, the employee returned to work the next day after the incident.
- Paid for Day of Incident
- If this toggle is ON, the employee was paid for the whole day on the day the incident occurred.
- Pay Continuing
- If this toggle is ON, the employee will be paid during the time they are away from work.
- Will Modify Duties
- If this toggle is ON, the employee will work modified duties.
- Overtime Paid
- If this toggle is ON, the employee was paid overtime.
- Return to Work Plan
- This field will allow you to describe the arrangement for the employee to return to work.
Health Claim tab#
The definition data for the Health Claims screen is stored in the P2K_SH_HEALTH_CLAIMS table- Claim Status
- This field will display the current status of the claim.
- Date Prepared
- This field will display the date the claim was prepared.
- Date Submitted
- This field displays the date the claim was submitted.
- Claim Amount
- This field displays the cash amount of the claim.
- Government Act
- If this claim is covered under a government act, that legislation will be displayed here.
- Prepared By EE / Or By Contact
- These fields identify who prepared the claim.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field derived from the IEID (P2K_HR_IDENTITIES) table
- For external contacts, use the Contact Name field derived from the IECI (P2K_HR_CONTACTS) tables.
- Insured By
- This field will indicate the organization that insured the employee. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_INSURED_BY.
- 3rd Party Adm
- This field will display the name of any third party administrator, specifically, an individual or organization that administers workers compensation claims. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_THE_TPA.
- Reference
- This field allows you to reference the cost, for example, to an invoice number.
- Statement
- This field allows you to enter the health claim statement.
Medical Exam#
The definition data for the Medical Exam screen is stored in the P2K_SH_MEDICAL_EXAMS table.- Exam Date
- This field will display the date of the medical exam.
- Medical Type
- This field displays the nature of the medical exam.
- Status
- This field will display the current status of the medical exam.
- Treatment Source
- This field identifies the facility where the treatment is given.
- Next Exam Date
- This field will display the next exam date.
- Performed By
- You may indicate here the individual who performed the examination. The link to IECI (P2K_HR_CONTACTS) is an optional field you must fill through the LOV.
- Conducted In
- This field will display the name of the individual who conducted the exam. This is an optional field you must fill through the LOV. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_CONDUCTED_IN.
- Authorized
- If this toggle is ON, the medical exam has been authorized.
- Hospitalized
- If this toggle is ON, the exam will require the candidate to be hospitalized.
- Description
- This field allows you to provide a description of the medical exam.
- Reason
- This field allows you to provide a reason for the medical exam.
- Result
- This field allows you to record the results of the medical exam.
Health Cost tab#
The definition data for the Health Cost screen is stored in the P2K_SH_HEALTH_COSTS table.- Cost Date
- This field will display the date the cost was incurred.
- Cost Category
- This field displays the nature of the cost.
- Cost Amount
- This field displays the actual amount of this health cost.
- Currency
- This field defines the currency that the cost amount is expressed in.
- Employer %
- This field will display the percent of the cost to be paid by the employer.
- Payment Status
- This field will display the current status of the payment for this cost.
- Payment Method
- This field will indicate how payment was made for this cost.
- Description
- This field allows you to give a short description of the health cost being defined.
- Cost Reference
- This field allows you to reference the cost, for example, to an invoice number.
Time Details#
The definition data for the Time Lost Details screen is stored in the P2K_SH_TIME_LOST_DETAILS table.- Employee
- This field identifies the employee involved in the incident.
- Time Lost Code
- This field allows you to provide a unique code to identify the lost time being recorded.
- Start Date
- This field identifies the first date of the time detail being recorded.
- Time Value
- This field displays the amount of time lost due to this health issue.
- Time Basis
- The time basis is the unit of measure that the time value is being expressed in.
- Wage Rate
- This field identifies the wage rate of the time lost associated to this health issue.
- Rate Basis
- The time basis is the unit of measure that the wage rate is being expressed in.
- Reference Info
- This field allows you to enter additional reference information about the time details.
