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[{TableOfContents }]
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The Certify Leave Records form is used by an employer to review leaves requiring certification.
The Certify Leave Records (IALC) form is used by an employer to review leaves requiring certification. e.g. FMLA, JURY DUTY, etc.
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The following Work Flow trigger is used to generate the certification record:
The following Workflow trigger is used to generate the certification record:
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A sample work flow may be found at the end of this document.
A sample workflow may be found at the end of this document.
!Employee Information
The user will update the leave certification field by choosing the value from [Fixed lexicon|LEXICON|], [X_LEAVE_CERTIFIED].
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The user will select the leave they want to review from the following list:
The user will select the employee's leave they want to review from the following list:
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;[Certification|LEAVE_CERTIFIED|]: The certification status of the leave line is displayed here.
;[Certification|LEAVE_CERTIFIED|]: The certification status of the leave line is displayed here.
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!Leave Information
The following information shows for each employee leave line:
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The following is an example work flow that may be used to create the leave line for certification and to notify an employee there are leaves waiting to be certified.
!!Notification of a Leave Needing Certification
When an employee enters a qualifying leave time code, an email should be sent to the notifying the appropriate Administrator there are outstanding leaves needing certification.
;[Entitlement Earned|ENTITLEMENT_EARNED]:If this toggle is ON, then the leave line was for an entitlement type time code and it has been updated to the accrual record. If this toggle is OFF, then the leave line is not an entitlement type time code.
;[Banked Time Still Owing|BANK_TIME_STILL_OWING]:If this toggle is ON, then the leave line was for a Banked Overtime Entitlement and still has time remaining that an employee may take from. If this toggle is OFF, the employee has taken all the time for this leave line.
;[Partially Processed|PARTIALLY_PROCESSED]:This toggle is an indication that the leave line has been partially completed by payroll.
;[Payroll Complete|PAYROLL_COMPLETE]:If this toggle is ON, then the Payroll Process application has completed its association with the leave line (the [UPCLOZ] procedure has been run). If this toggle is OFF, then the Payroll Process application has not yet started or has not yet finished with the leave line.
;[Audit Text|AUDIT_TEXT]:This field displays the audit generated for this line. Users must scroll through the text or double-click on the icon.
;[Description|DESCRIPTION]:This field holds a user-defined description of the leave type entered.
;[Reason|LEAVE_REASON]:If desired, the reason for the leave may be maintained.
;[Certification|LEAVE_CERTIFIED]:Any certificates (doctor’s note, jury notice, etc.) that are required may be noted here as ‘received’.
;[Source Module|ABSENCE_SOURCE_MODULE]:The ‘Source’ field indicates the originating program/form that the leave line information came from. Most commonly TE Data entry for time code related leave lines or AT Calculation for ‘audit’ leave lines.
;[Original Start Date|ORIG_LEAVE_BEGIN_DATE]:The date that the leave line record originally started. One leave line record may need to be split into several leave line records to be processed over several pay periods. Each ‘split’ will contain the original start date of the leave line.
;[Time Not Yet Taken|LEAVE_TIME_NOT_TAKEN]:This field shows the derived amount that is not being taken.
;[Wage Rate|WAGE_RATE]: The wage rate from the employee’s assignment record.
;[Basis|RATE_BASIS]:The field holds the time basis of the time not taken.
;[Start Time|START_TIME]:This is the time that the leave began.
;[End Time|END_TIME]:This is the time that the leave ended.
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!!Sample Workflow
The following is an example workflow that may be used to update the leave line to require certification and to notify a designated employee there are leaves waiting to be certified.
!Notification of a Leave Needing Certification
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;[Step 1 - Define Work flow Action in IMWA|]
The first step is to define the work flow action in [IMWA] that will be triggered when an employee enters a qualifying leave.
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;[Action |EVENT_CODE]:Suggest prefixing all Attendance work flow actions with AT. In this example, the work flow is named AT LV CERT.
;[Step 1 - Define Workflow Action in IMWA|]
The first step is to define the workflow action in [IMWA] that will be triggered when an employee enters a qualifying leave.
;[Action |EVENT_CODE]:Suggest prefixing all Attendance workflow actions with AT. In this example, the workflow is named AT LV CERT.
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The second step requires a user calc to be created to send the email to the Administrator.
The second step requires a user calc to be created in IMUC which will send an email to the designated employee.
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;[Product|PRODUCT_CODE]: This field should be set to WF_AAL since the work flow action will fire when a new qualifying leave record is inserted in the [P2K_AT_LEAVE_LINES] table.
;[Product|PRODUCT_CODE]: This field should be set to WF_AAL since the workflow action will fire when a new qualifying leave record is inserted in the [P2K_AT_LEAVE_LINES] table.
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|10|IF|CF|INSERTING|EQ|B|TRUE| | |15 |99999 |
|15|IF|NV|AAL.DTC_ID|EQ|N|101| | |20|99999|
|20|LET|NV|AAL.LEAVE_CERTIFIED|EQ|A|03| | |99999
|20|ACT|AC|AT LV CERT|LOG|$S|CURRENT-DATE|RT|10001|99999| |<<EID.FIRST_NAME>> <<EID.LAST_NAME>> has entered a leave line requiring certification.
|10|IF|CF|INSERTING|EQ|B|TRUE| | |20 |99999 |
|20|IF|NV|AAL.DTC_ID|EQ|N|101| | |30|99999|
|30|LET|NV|AAL.LEAVE_CERTIFIED|EQ|A|03| | |40
|40|ACT|AC|AT LV CERT|LOG|$S|CURRENT-DATE|RT|10001|99999| |<<EID.FIRST_NAME>> <<EID.LAST_NAME>> has entered a leave line requiring certification.
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Line 25: This line calls the work flow action (AT LV CERT) which was defined in the first step and will send the email notice to employee 10001.
Line 25: This line calls the workflow action (AT LV CERT) which was defined in the first step and will send the email notice to employee 10001.
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![Notes|Edit:Internal.IALC]
[{InsertPage page='Internal.IALC' default='Click to create a new notes page'}]
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This page (revision-24) was last changed on 26-Nov-2021 10:22 by kparrottTop