Table of Contents
View Time Sheet History#
The View Time Sheet History form (WVTTSH) is a form intended for Approvers so they may review and approve historical time sheets. The Approver must be part of a time sheet approval process in order to see time sheets in this form. The form will only show time sheets that are of a shift type nature and those that are of the following statuses: Sent to PR, Not Approved, Adjustment, Adjustment Applied, Replaced, and Cancelled.
The user must select the employee from the find list below.
Your Employees' Time Sheets#
- EE#
- The employee's person code is indicated here.
- Last Name
- The employee's last name is displayed here.
- Fist Name
- The employee's first name is displayed here.
- Assign
- The assignment code the time sheet was generated for will display here.
- Period
- The pay period the time sheet was generated for will display here.
- Start
- The start date of the time sheet will display here.
- TS #
- The time sheet uniquely assigned number will display.
- Status
- The status of the time sheet will also display.
- Orig #
- This field will display the Time Sheet number used to replace the time sheet.
- Submit/Approve All Reporting Time Sheets
- By pressing this action button the time sheet in focus will be marked as Submitted and will no longer be available for edit by the user.
View Time Sheet tab#
- Date
- This field represents the day that the time entry/exception was generated/entered for
- From
- This field represents the beginning time associated to the time code indicated (i.e. the start of the shift entry).
- To
- This field represents the ending time associated to the time code indicated (i.e. the end of the shift entry).
- Tot
- This field represents the total hours for the day.
- Reg
- This field displays the number of regular hours were recorded for the day.
- Hol
- This field displays the number of holiday hours were recorded for the day.
- Lv
- This field displays the number of leave type hours were recorded for the day.
- OT
- This field displays the number of overtime type hours that were recorded for the day.
- Bnk
- If the hours were banked and an alternate time code was used, the alternate time code will display here.
- Job/Position
- This field displays the job/position associated to the assignment indicated.
- Addtl Info
- This field displays any notes that have been entered for the exception.
- View Details
- By pressing this toggle the table will change to display each time sheet entry.
- EE Sign Off Received
- The user may indicate that the employee has signed off on their time sheet by pressing this button.
- Submit This Time Sheet
- By pressing this action button the time sheet in focus will be marked as Submitted and will no longer be available for edit by the user.
- Approve This Time Sheet
- If the user is in agreement with the time sheet they may press this button to approve the time sheet.
- Request a Change
- The user may add a request for a change to the time sheet by pressing this button.
View Changes tab#
The user may update the time sheet or view changes to the time sheet in this tab.- Action
- This field indicates what 'action' the time exception is for. For e.g. Add'l Time/Shift
- Start
- This field indicates the start date of the time exception.
- End
- The end date of the time exception is indicated in this field.
- From
- This field represents the beginning time associated to the time code indicated.
- To
- This field represents the ending time associated to the time code indicated.
- Time Code
- This field will display the time code that the exception was generated against.
- Cost
- This field is used to associate a cost center to the time exception.
- Assignment
- This field will display the employee's assignment for which the exception is being entered.
- Position
- This field is used to override the position that is associated to the time exception.
- Job
- This field is used to override the job that is associated to the time exception.
- Shift
- This field will display the shift that the exception is being entered against. If the exception is to be entered for a different shift, then the timekeeper must select another shift from the LOV, otherwise the shift that is indicated in the time entries above will be used.
- Job Order #
- This field is used to associate a work order to the time exception.
- Value
- This field displays the value/amount of the time exception.
- Premium(s)
- This field displays the premium code associated to the time exception.
- Remarks
- This field is used to enter notes for the time exception.
View Summary tab#
Time Sheet Summary#
- Pay Period Totals
- This button will change the type of totals displayed in the tables below to show Pay Period Totals.
- Weekly Totals
- This button will change the display to show totals on a weekly basis.
All Time Codes#
This section totals the hours within the time sheet by Time Code.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.
- Time Code
- The total for the time code either for the week or pay period is for will display here.
- Amount
- The total value of the time code either for the week or pay period will display here.
- Description
- The description of the type of time and time code used will be displayed.
Time Type Totals#
This section totals the hours within the time sheet by type of time entered.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.
- Time Type
- The type of time the time code is defined as will be displayed here.
- Amount
- The total amount of time for the time type for the week or pay period will display here.
All Time Code Sets#
This section totals the hours by time code sets.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.
- Time Code Set
- The name of the time code set will be displayed here.
- Amount
- The total amount of time for the week or pay period for the time code set will display here.
Leave Balances Summary#
This section displays a summary of the employee's leave balances.- Bank
- The leave policy code will display here.
- Description
- The description of the leave policy is displayed.
- Planned
- If the employee has a planned leave for the policy, the number of leave hours is displayed.
- Balance To Date
- This field will display the employee's leave balance.
View Requests tab#
The user may view all of the requests entered for the time sheet in focus.Request Details#
- Status
- This field displays the status of the request
- Request
- This field displays the Request type code indicating what type of request has been added.
- Sent On
- The date the comment / request was created is displayed in this field.
- Synopsis
- The synopsis of the comment / request is displayed here.
View Audit tab#
Changes Made to Scheduled Time#
- Date
- This field holds the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Start
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- TC
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
- Cost Center
- If cost centers are used the cost centre may displayed here.
- Changed On
- This field indicates the date the change was made to the time entry.
- Changed By
- This field indicates the user who made the change to the time entry.
Original Schedule#
- Date
- This field holds the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Start
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- TC
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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