Table of Contents
- Approve Time Sheets in Detail
- Your Employees' Time Sheets
- Update/View Time Sheet tab
- I Want To...
- Update/View Changes tab
- View Summary Info tab
- Time Sheet Summary
- All Time Codes
- Time Type Totals
- All Time Code Sets
- Leave Balances Summary
- View Requests tab
- Request Details
- Activities on Requests
- I Want To...
- View Audit tab
- Original Schedule
- Changes Made to Scheduled Time
Approve Time Sheets in Detail#
The Approve Time Sheets in Detail form (WVTTS) is a form intended for Approvers so they may approve and if necessary update employee time sheets. The Approver must be part of a time sheet approval process in order to see time sheets in this form. The form will only show time sheets that are of a shift type nature and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.
The user must select the employee from the find list below.
Your Employees' Time Sheets#
- EE#
- The employee's person code is indicated here.
- Last Name
- The employee's last name is displayed here.
- Fist Name
- The employee's first name is displayed here.
- Assign
- The assignment code the time sheet was generated for will display here.
- Period
- The pay period the time sheet was generated for will display here.
- Start
- The start date of the time sheet will display here.
- End
- The end date of the time sheet will display here.
- TS #
- The time sheet uniquely assigned number will display.
- Status
- The status of the time sheet will also display.
- Submit
- By pressing this action button the time sheet in focus will be marked as Submitted and will no longer be available for edit by the user.
- EE Sign Off Received
- The user may indicate that the employee has signed off on their time sheet by pressing this button.
- Approve
- If the user is in agreement with the time sheet they may press this button to approve the time sheet.
- Go To Approval Form
- The user may want to go to the approval form (WVDATS) to approve/disapprove the time sheet.
Update/View Time Sheet tab#
- Date
- This field represents the day that the time entry/exception was generated/entered for
- From
- This field represents the beginning time associated to the time code indicated (i.e. the start of the shift entry).
- To
- This field represents the ending time associated to the time code indicated (i.e. the end of the shift entry).
- Tot
- This field represents the total hours for the day.
- Reg
- This field displays the number of regular hours were recorded for the day.
- Hol
- This field displays the number of holiday hours were recorded for the day.
- Lv
- This field displays the number of leave type hours were recorded for the day.
- OT
- This field displays the number of overtime type hours that were recorded for the day.
- Bnk
- If the hours were banked and an alternate time code was used, the alternate time code will display here.
- Premium(s)
- If a premium was added for the day, it will display here.
- Job/Position
- This field displays the job/position associated to the assignment indicated.
- Addtl Info
- This field displays any notes that have been entered for the exception.
- View Details
- By pressing this toggle the table will change to display each time sheet entry.
I Want To...#
- Add more time or an extra shift
- By pressing this button a dialog will appear allowing the user to add more to the time sheet.
- Change Normal Time or Schedule
- By pressing this button a dialog will appear allowing the user to change the start or end time of a time entry.
- Change What I Worked On
- The user may change the job/position that the employee worked on by pressing this button.
- Change or remove lunch
- The user may change or remove the lunch time slot.
- Record Time Away From Work
- If the employee was away and did not work their shift, the user may record the employee's time away by pressing this button.
- Add Premium
- If the a premium needs to be added to the shift for the employee the user may do so by pressing this button which will prompt them with a dialog.
- Add Mileage or Other Expenses
- By pressing this button the user will be presented with a dialog where they my enter expenses the employee incurred while working that shift.
- Request a Change to this Time Sheet
- The user may add a request for a change to the time sheet by pressing this button.
- Bank My Overtime
- By pressing this button the user may opt to bank the overtime incurred while working the shift.
Update/View Changes tab#
The user may update the time sheet or view changes to the time sheet in this tab.- Action
- This field indicates what 'action' the time exception is for. For e.g. Add'l Time/Shift
- Start
- This field indicates the start date of the time exception.
- End
- The end date of the time exception is indicated in this field.
- From
- This field represents the beginning time associated to the time code indicated.
- To
- This field represents the ending time associated to the time code indicated.
- Time Code
- This field will display the time code that the exception was generated against.
- Cost
- This field is used to associate a cost center to the time exception.
- Assignment
- This field will display the employee's assignment for which the exception is being entered.
- Position
- This field is used to override the position that is associated to the time exception.
- Job
- This field is used to override the job that is associated to the time exception.
- Shift
- This field will display the shift that the exception is being entered against. If the exception is to be entered for a different shift, then the timekeeper must select another shift from the LOV, otherwise the shift that is indicated in the time entries above will be used.
- Job Order #
- This field is used to associate a work order to the time exception.
- Value
- This field displays the value/amount of the time exception.
- Premium(s)
- This field displays the premium code associated to the time exception.
- Remarks
- This field is used to enter notes for the time exception.
View Summary Info tab#
Time Sheet Summary#
- Pay Period Totals
- This button will change the type of totals displayed in the tables below to show Pay Period Totals.
- Weekly Totals
- This button will change the display to show totals on a weekly basis.
All Time Codes#
This section totals the hours within the time sheet by Time Code.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.
- Time Code
- The total for the time code either for the week or pay period is for will display here.
- Amount
- The total value of the time code either for the week or pay period will display here.
- Description
- The description of the type of time and time code used will be displayed.
Time Type Totals#
This section totals the hours within the time sheet by type of time entered.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.
- Time Type
- The type of time the time code is defined as will be displayed here.
- Amount
- The total amount of time for the time type for the week or pay period will display here.
All Time Code Sets#
This section totals the hours by time code sets.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.
- Time Code Set
- The name of the time code set will be displayed here.
- Amount
- The total amount of time for the week or pay period for the time code set will display here.
Leave Balances Summary#
This section displays a summary of the employee's leave balances.- Bank
- The leave policy code will display here.
- Description
- The description of the leave policy is displayed.
- Planned
- If the employee has a planned leave for the policy, the number of leave hours is displayed.
- Balance To Date
- This field will display the employee's leave balance.
View Requests tab#
The user may view all of the requests entered for the time sheet in focus.Request Details#
- #
- This is the system assigned request number for the comment that was added.
- Status
- This field displays the status of the request
- Sent On
- The date the comment / request was created is displayed in this field.
- Synopsis
- The synopsis of the comment / request is displayed here.
- Request Text
- The actual text of the comment / request is displayed in this field.
Activities on Requests#
- Type
- The type of action fulfilled of the request activity is displayed here.
- Sent On
- This field displays the date the activity was created.
- Entered By
- The name and person code of the individual who entered the activity is displayed here.
- Comments
- The text of the activity is displayed in this field.
I Want To...#
- Complete Request
- The user may wish to complete a request opened by the employee, by pressing this button the user will be prompted with a dialog where they may add an activity completing the request.
- Deny Request
- The user may deny the employee's request by pressing this button which will prompt them with a dialog where they may add an activity to deny the request.
- Add a Comment
- The user may add an activity providing comments on the request by pressing this button.
View Audit tab#
Original Schedule#
- Date
- This field holds the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Start
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- TC
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
Changes Made to Scheduled Time#
- Date
- This field holds the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Start
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- TC
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
- Cost Center
- If cost centers are used the cost centre may displayed here.
- Changed On
- This field indicates the date the change was made to the time entry.
- Changed By
- This field indicates the user who made the change to the time entry.
