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Approve Time Sheets in Detail#

Your Employees' Time Sheets#

EE#

The employee's person code is indicated here.

Last Name

The employee's last name is displayed here.

Fist Name

The employee's first name is displayed here.

Assign

The assignment code the time sheet was generated for will display here.

Period

The pay period the time sheet was generated for will display here.

Start

The start date of the time sheet will display here.

End

The end date of the time sheet will display here.

TS #

The time sheet uniquely assigned number will display.

Status

The status of the time sheet will also display.

Submit

By pressing this action button the time sheet in focus will be marked as Submitted and will no longer be available for edit by the user.

EE Sign Off Received

The user may indicate that the employee has signed off on their time sheet by pressing this button.

Approve

If the user is in agreement with the time sheet they may press this button to approve the time sheet.

Go To Approval Form

The user may want to go to the approval form (WVDATS) to approve/disapprove the time sheet.

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Update/View Time Sheet tab#

Date

This field represents the day that the time entry/exception was generated/entered for

From

This field represents the beginning time associated to the time code indicated (i.e. the start of the shift entry).

To

This field represents the ending time associated to the time code indicated (i.e. the end of the shift entry).

Tot

This field represents the total hours for the day.

Reg

This field displays the number of regular hours were recorded for the day.

Hol

This field displays the number of holiday hours were recorded for the day.

Lv

This field displays the number of leave type hours were recorded for the day.

OT

This field displays the number of overtime type hours that were recorded for the day.

Bnk

If the hours were banked and an alternate time code was used, the alternate time code will display here.

Premium(s)

If a premium was added for the day, it will display here.

Job/Position

This field displays the job/position associated to the assignment indicated.

Addtl Info

This field displays any notes that have been entered for the exception.

View Details

By pressing this toggle the table will change to display each time sheet entry.

I Want To...#

Add more time or an extra shift

By pressing this button a dialog will appear allowing the user to add more to the time sheet.

Change Normal Time or Schedule

By pressing this button a dialog will appear allowing the user to change the start or end time of a time entry.

Change What I Worked On

The user may change the job/position that the employee worked on by pressing this button.

Change or remove lunch

The user may change or remove the lunch time slot.

Record Time Away From Work

If the employee was away and did not work their shift, the user may record the employee's time away by pressing this button.

Add Premium

If the a premium needs to be added to the shift for the employee the user may do so by pressing this button which will prompt them with a dialog.

Add Mileage or Other Expenses

By pressing this button the user will be presented with a dialog where they my enter expenses the employee incurred while working that shift.

Request a Change to this Time Sheet

The user may add a request for a change to the time sheet by pressing this button.

Bank My Overtime

By pressing this button the user may opt to bank the overtime incurred while working the shift.

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Update/View Changes tab#

The user may update the time sheet or view changes to the time sheet in this tab.

Action

This field indicates what 'action' the time exception is for. For e.g. Add'l Time/Shift

Start

This field indicates the start date of the time exception.

End

The end date of the time exception is indicated in this field.

From

This field represents the beginning time associated to the time code indicated.

To

This field represents the ending time associated to the time code indicated.

Time Code

This field will display the time code that the exception was generated against.

Cost

This field is used to associate a cost center to the time exception.

Assignment

This field will display the employee's assignment for which the exception is being entered.

Position

This field is used to override the position that is associated to the time exception.

Job

This field is used to override the job that is associated to the time exception.

Shift

This field will display the shift that the exception is being entered against. If the exception is to be entered for a different shift, then the timekeeper must select another shift from the LOV, otherwise the shift that is indicated in the time entries above will be used.

Job Order #

This field is used to associate a work order to the time exception.

Value

This field displays the value/amount of the time exception.

Premium(s)

This field displays the premium code associated to the time exception.

Remarks

This field is used to enter notes for the time exception.

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View Summary Info tab#

Time Sheet Summary#

Pay Period Totals

This button will change the type of totals displayed in the tables below to show Pay Period Totals.

Weekly Totals

This button will change the display to show totals on a weekly basis.

All Time Codes#

This section totals the hours within the time sheet by Time Code.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.

Time Code

The total for the time code either for the week or pay period is for will display here.

Amount

The total value of the time code either for the week or pay period will display here.

Description

The description of the type of time and time code used will be displayed.

Time Type Totals#

This section totals the hours within the time sheet by type of time entered.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.

Time Type

The type of time the time code is defined as will be displayed here.

Amount

The total amount of time for the time type for the week or pay period will display here.

All Time Code Sets#

This section totals the hours by time code sets.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Sheet Summary.

Time Code Set

The name of the time code set will be displayed here.

Amount

The total amount of time for the week or pay period for the time code set will display here.

Leave Balances Summary#

This section displays a summary of the employee's leave balances.

Bank

The leave policy code will display here.

Description

The description of the leave policy is displayed.

Planned

If the employee has a planned leave for the policy, the number of leave hours is displayed.

Balance To Date

This field will display the employee's leave balance.

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View Requests tab#

The user may view all of the requests entered for the time sheet in focus.

Request Details#

#

This is the system assigned request number for the comment that was added.

Status

This field displays the status of the request

Sent On

The date the comment / request was created is displayed in this field.

Synopsis

The synopsis of the comment / request is displayed here.

Request Text

The actual text of the comment / request is displayed in this field.

Activities on Requests#

Type

The type of action fulfilled of the request activity is displayed here.

Sent On

This field displays the date the activity was created.

Entered By

The name and person code of the individual who entered the activity is displayed here.

Comments

The text of the activity is displayed in this field.

I Want To...#

Complete Request

The user may wish to complete a request opened by the employee, by pressing this button the user will be prompted with a dialog where they may add an activity completing the request.

Deny Request

The user may deny the employee's request by pressing this button which will prompt them with a dialog where they may add an activity to deny the request.

Add a Comment

The user may add an activity providing comments on the request by pressing this button.

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View Audit tab#

Original Schedule#

Date

This field holds the date of the time entry.

Assign

The assignment code the time entry was generated for is displayed here.

Start

If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.

End

If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.

TC

This field stores the time code used to track the time.

Value

This field stores the value of the time.

Basis

This field indicates the basis of the time, for example Hrs, $

Premiums

If a premium code is attached to the time entry it will be displayed here.

Changes Made to Scheduled Time#

Date

This field holds the date of the time entry.

Assign

The assignment code the time entry was generated for is displayed here.

Start

If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.

End

If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.