Wisconsin - WRS #
The Department of Employee Trust Fund administrates the Wisconsin Retirement System (WRS). All employees who meet both the following criteria must be enrolled in the WRS:
- Employee is expected to work one-third of full-time per year (600 hours for non-teaching employees and 440 hours for teachers).
- Employee is expected to be employed for at least one year (365 consecutive days, 366 in leap year) from date of hire.
WRS Setup#
Users will need to establish a specific Benefit Plan Type, Benefit Plan, User Fields attached to Employment Statuses, Pay Elements and Interface Format in order to run the WRS report.Benefit Plan Types - IBPT #
A special plan type of 'RETIREMENT' will be required so that this WRS system will only process the plans in this plan type.In the case where an employee works in two categories, then two separate plans must be setup, and the employee will be enrolled in both plans, with a different category (‘Coverage’) in each plan.
If employee changes category during year, this change date must fall in a pay period end date, so that the hours/amount earned within a pay period are reported under the same category.
Benefit Plans/Coverages - IBPN #
The Benefit Plan may be set up with the standard benefit components documented in the Benefits Administration manual (see the Pension Sample Plan).The WRS system must be setup as a benefit plan, with the coverage being the Employment Categories Wiki.
Each eligible employee will then be enrolled into this plan, with the coverage corresponding to the employee’s Employment Category.
The category contribution rates can then be stored in the Coverage Rate screen, and the Actual EE/ER amounts can be entered as a coverage component. Hours or other information that may not be entered as a coverage component must be supplied to the program as to where they are located (which Pay Component).
There are 12-employment categories, each category carries a different contribution rates
| Category ‘00’ General Employee | EE=5.0%; BAC=1.2% |
| Category ‘01’ Court Reporter | EE=5.0%; BAC=1.2% |
| Category ‘02’ State Executive Retirement Plan | EE=5.5%; BAC=0.1% |
| Category ‘03’ Protective with Social Security | EE=6.0%; BAC=0.5% |
| Category ‘04’ Protective without Social Security | EE=7.2%; BAC=N/A |
| Category ‘05' Supreme Court Justice | EE=5.5%; BAC=0.1% |
| Category ‘06’ Legislator or State Constitutional Officer | EE=5.5%; BAC=0.1% |
| Category ‘07’ Appellate Judge | EE=5.5%; BAC=0.1% |
| Category ‘08’ Circuit Court Judge | EE=5.5%; BAC=00.1% |
| Category ‘09’ Local Elected Official | EE=5.5%; BAC=0.1% |
| Category ‘10’ Teacher | EE=5.0%; BAC=1.2% |
| Category ‘11’ State Executive Retirement Plan Teacher | EE=5.5%; BAC=0.1% |
User Fields - IMUF #
There is an Action Code, required on the report; and a Transaction Type, required if you are reporting through Magnetic Media.Set up:
‘ET-2533 ACTION'
‘ET-2533 TRANSACTION'
as a CHAR user fields associated with P2K_CM_EMPLOYMENT_STATUS.
ET-2533 ACTION
For Annual Report:
This code will be extracted from the appropriate user field attached to the employment status of the employee at year-end.
| ‘00’ | Used to report annual hours and earnings for employees not terminated or not on leave of absence. |
| ‘40’ | Used to report employees on an informal leave of absence with no annual earnings. |
| ‘50’ | Used to report employees on a military leave of absence at year-end. |
| ‘51’ | Used to report employees on an unpaid leave of absence at year-end. |
| ‘53’ | Used to report employees on layoff at year-end. |
| ‘80’ | Used to correct or adjust an incorrect code ‘00’ entry on the annual report. (Report adjustment amount only, i.e. amounts to be add/subtract from previous amount). |
For Employee Transaction Report:
The following are codes applicable to this transaction report only.
| ‘01’ | Used for normal termination. |
| ‘03’ | Used when employee is enrolled in WRS, but is not eligible. |
| ‘04’ | Used when employee is terminated due to a non-work related illness or injury. |
| ‘05’ | Used when an employee is dismissed or discharged. |
| ‘06’ | Used when the termination is due to an employee’s death. |
| ‘07’ | Used to report termination for WRS only for a local elected official who is waiving part-time elected service. |
| ‘08’ | Used when employee is terminated due to work-related illness or injury. |
| ‘10’ | Used when employee is changing employment category due to change in job duties. |
| ‘54’ | Used when employee is on leave of absence due to non-work related illness or injury. |
| ‘58’ | Used when employee is on leave of absence due to work-related illness or injury. |
| ‘8X’ | Correct previous submitted current year transaction types ‘0X’. |
ET-2533 Transaction To be reported on Magnetic Media only
| ‘000’ | No change/Annual Report records only |
| ‘001’ | Termination |
| ‘003’ | Not eligible |
| ‘004’ | Non-work related illness/Injury |
| ‘005’ | Dismissal |
| ‘006’ | Death |
| ‘007’ | Waived Part-Time Elected Service |
| ‘008’ | Work related Injury/Illness |
| ‘010’ | Employment Category Change |
| ‘023’ | Contract Settlement Payment |
| ‘024’ | Service Correction Only |
| ‘027’ | Correction (Refund) to prior Year’s Earnings or Contributions |
| ‘029’ | Correction to Prior Year Transactions |
| ‘031’ | Name Correction or Change |
| ‘033’ | Begin Date Change |
| ‘034’ | Statement of Benefits Code Change |
| ‘035’ | ETF Employer Number |
| ‘036’ | Sex Change |
| ‘038’ | Address Change |
| ‘040’ | No Earning (annual report only) |
| ‘050’ | Employee on military leave of absence at end of year (annual report only) |
| ‘051’ | Employee on unpaid leave of absence at end of year (annual report only) |
| ‘052’ | Employee on paid, or deemed paid leave of absence (annual report only) |
| ‘053’ | Employee on layoff (annual report only) |
| ‘054’ | Employee of Leave of Absence, Non-work related illness/injury |
| ‘058’ | Employee on leave of absence, Work-related illness/injury |
| ‘060’ | New Employee |
| ‘063’ | Employment Category Correction |
| ‘080’ | Adjustment – Annual Detail (000), include adjustment hours/amount only |
| ‘081’ | Adjustment – Termination (001), include adjustment hours/amounts only |
| ‘083’ | Adjustment – Non-work related illness/injury (004), include adjustment hours/amounts only |
| ‘085’ | Adjustment – Dismissal (005), include adjustment hours/amounts only |
| ‘086’ | Adjustment – Death (006), include adjustment hours/amounts only |
| ‘087’ | Adjustment – Waived Part-Time Elected Service (007), include adjustment hours/amounts only |
| ‘088’ | Adjustment – Work-related illness/injury (008), include adjustment hours/amounts only. |
Employment Statuses - IDES #
The Action Code and Transaction Type user fields defined must be indicated on each employment status.Pay Elements - IPPE #
For each 'column' of amounts to be reported on or populated a pay element must be created that contains all of the pay components that are needed.If any 'column' is NOT to be used then an empty pay element should be created. i.e. WRS NOT NEEDED without any pay components indicated.
Interface Format - IDIF #
Forms Supported: (ET-2533)The magnetic Tape/Diskette File created will be send to the government. (See section 703, and 803 of WRS publication ET-1127). Form ET-2533 will be used to support what was reported on the Magnetic Media. This report does not necessarily corresponding to the government format; ensure you verify it.
| Rec | Field | Start Position | Ending Position | Name | Variable Number | Notes |
|---|---|---|---|---|---|---|
| 1 | 1 | 1 | 9 | Social Security Number | Social Security Number | Identity Government ID |
| 1 | 2 | 10 | 10 | SSN Tie breaker | ||
| 1 | 3 | 11 | 17 | Employer Identification | Employer Identification Number | |
| 1 | 4 | 18 | 25 | Report Date | Report Date | Report Date from RPWRS |
| 1 | 5 | 26 | 33 | Statement of Acct Dist | Statement of Distribution | |
| 1 | 6 | 34 | 34 | Transaction Identifier | Transaction ID | Constant 'P' |
| 1 | 7 | 35 | 37 | Transaction Type | Transaction Type | User Field on Employment Status |
| 1 | 8 | 38 | 45 | Action Begin Date | Action Begin Date | Action Begin Date from RPWRS |
| 1 | 9 | 46 | 53 | Last Earnings Date | Last Earnings Date | Action End Date from RPWRS |
| 1 | 10 | 53 | 55 | Employment Category | Employment Category | Coverage Code from Enrollment |
| 1 | 11 | 56 | 72 | Employee Last Name | Employee Last Name | Identity Last Name |
| 1 | 12 | 73 | 87 | Employee First Name | Employee First Name | Identity First Name |
| 1 | 13 | 88 | 88 | Employee Name Middle I | Employee Middle Initial | Identity Middle Name |
| 1 | 14 | 89 | 89 | Sex Indicator | Sex Indicator | Identity Gender |
| 1 | 15 | 90 | 97 | Birth Date | Birth Date | Identity Birthdate |
| 1 | 16 | 98 | 104 | Fiscal Year Hours | Fiscal Year Hours | Fiscal Hours Element on RPWRS, For Teachers only, the Hours from Jan01 to Jun30 of the calendar year being reported |
| 1 | 17 | 105 | 113 | Fiscal Year Earnings | Fiscal Year Earnings | Fiscal Earnings Element on RPWRS, For Teachers only, the Hours from Jan01 to Jun30 of the calendar year being reported |
| 1 | 18 | 114 | 120 | Calendar Year Hours | Calendar Year Hours | Calendar Hours Element on RPWRS |
| 1 | 19 | 121 | 129 | Calendar Year Earnings | Calendar Year Earnings | Calendar Earnings Element on RPWRS |
| 1 | 20 | 130 | 136 | Employee-paid EERC | Employee-paid EERC | EERC Element on RPWRS |
| 1 | 21 | 137 | 143 | Employee-paid BAC | Employee-paid BAC | BAC Element on RPWRS |
| 1 | 22 | 144 | 150 | Additional Contribution | Additional Cont-Fixed | Additional Amount Element on RPWRS |
| 1 | 23 | 151 | 157 | Additional Contribution | Additional Cont-Variab | |
| 1 | 24 | 158 | 164 | Tax Deferred Additional | Tax Defer Add-Fixed | Fixed Tax Defer Element on RPWRS |
| 1 | 25 | 165 | 171 | Tax Deferred Additional | Tax Defer Add-Variab | Deferred Tax Vary Element on RPWRS |
| 1 | 26 | 172 | 178 | Employer-paid Additional | ER-paid Additional-Fixed | ER added Fix Element on RPWRS |
| 1 | 27 | 179 | 185 | Employer-paid Additional | ER-paid Additional-Vari | ER added Vary Element on RPWRS |
| 1 | 28 | 186 | 210 | Home Address Street 1 | Home Address Street 1 | Personal Address 1 |
| 1 | 29 | 211 | 235 | Home Address Street 2 | Home Address Street 2 | Personal Address 2 |
| 1 | 30 | 236 | 250 | Home Address City | Home Address City | Personal Locality |
| 1 | 31 | 251 | 252 | Home Address State | Home Address State | Personal State/Prov |
| 1 | 32 | 253 | 257 | Home Address Zip Code | Home Address Zip Code | Personal Zip/Postal |
| 1 | 33 | 258 | 261 | Home Address Extended | Home Add Zip Extend | Personal Zip/Postal |
| 1 | 34 | 262 | 271 | Home Address Foreign C | Home Add Fore Country | Personal State/Prove |
| 1 | 35 | 272 | 286 | Home Address Foreign Z | Home Add Fore Zip Code | Personal Zip/Postal |
| 1 | 36 | 287 | 288 | New Employment Category | New Employ Category | Coverage Code from Enrollment, if there's been a change, for Transaction Type '010' only |
| 1 | 37 | 289 | 346 | Filler | ||
| 1 | 38 | 347 | 354 | Date Stamp | Date Stamp | Server Date file is created |
| 1 | 39 | 355 | 360 | Time Stamp | Time Stamp | Server Time file is created |
RPWRS Report#
Once set up is complete the report should be run and the file created and verified.
Annual Transaction Report (ET-2533) #
The Annual Transaction Report should include service, earnings and employee paid contributions for all participating employees of the employer who have not been reported during the calendar year. Included should be those on leave of absence at year-end and any employees not on formal leave but for whom no earnings were paid during the year.Filings are to be completed by January 20 or January 31 depends on type of employer (see section 706 of WRS publication ET-1127).
All active (not terminated) employees that have an official enrollment record at year end will be selected.
Employee Transaction Report (ET-2533) #
The employer must notify the WRS when a participating employee terminates employment retirement coverage by reporting him/her on an Employee Transaction Report. This report serves as a mechanism for reporting other types of employee transactions when:- An employee changes category due to change in job duties.
- A previously submitted employee transaction requires correction.
- Late reported earnings or salary changes must be reported.
- An employee takes a leave due to medical reasons.
All employees who have been terminated, or have employment category changes during a user-specified date range will be selected for reporting.
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