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My Matrix Time Cards#
The My Matrix Time Cards (WEPTCC) is a form intended for employees who charge their hours to predefined cost centers. The form will only show time cards that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.This screen is designed for a 7 day time sheet. If a 14 day time sheet is needed, the form definition needs to be changed as follows; on the form layout tab for any group that has the layout type of "Matrix Columns", the "SS Rows Displayed" needs to be changed from 7 to 14. This number should be the same as time sheet time frame.
The entries in the Productive Time grid are created by running UEGTS.
Basic Set Up#
IEAS#
On the Distribution Tab of the IEAS for the employee, there must be at least one entry using the Split Rule of Distr Pick List from the lexicon X_SPLIT_RULE. The first two segments of the distribution provided on the IEAS will be compared to the first two segments of the distributions provided for the Cost Centers in IDCC.Below is an example of the set up on the Distribution Tab of the IEAS for an employee:
| Sequence # | Distribution Code | Split Rule | Distr % | User % | Amount $ |
|---|---|---|---|---|---|
| 1 | 03-111-????-????? | Distr Pick List | |||
| 20 | 10-667-8767-55555 | Split By Percent | 100.00 | 100.00 |
IDCC#
Below is an example of the set up in the IDCC for the cost centers:| Entity | Cost Center | Description | Distribution | Start Date | End Date | Security Code |
|---|---|---|---|---|---|---|
| Entity | FN-AR | Accounts Receivable | 03-111-1111-11111 | |||
| Entity | FN-AP | Accounts Payable | 03-111-1111-11122 | |||
| Entity | FN-PR | Payroll | 03-111-1111-11133 | |||
| Entity | HR-Ben | Benefits Admin | 03-112-1120-11111 |
IDWR#
If the employee will be entering daily time, the Status Rules on the employee's work rule (IDWR) should be set up as shown below. The toggle for Generate Details should also be 'On'.| For the Status of | Obtain Details From | Generate Details | Into Time code | Generate Salary As |
|---|---|---|---|---|
| ACTIVE | TM-Hours Calendar | By Day w/o Time | REG HRS | |
| PROBATION | TM-Hours Calendar | By Day w/o Time | REG HRS |
Sundries#
If sundries will be required on the WEPTCC, the Time Code must be on the Work Rule (IDWR) as well as on entered on the lexicon for X_TM_SUNDRIES. The code must be exactly as it is defined in the IDTC.Waive Time Rules#
If employees will be allowed to 'waive' time rules, the toggle Can Be Waived must be turned on. This is done on the Time Rule tab of the employee's Work Rule.Entering Time#
Based on the examples above, when UEGTS is run, a time sheet would be created in IPTS with a time sheet entry for each work day based on the work calendar IDWC defined on the employee's Work Rule. There would be no time associated with the days.
The employee would select from the list below which time card they wish to review.
- Time Card #
- This field represents the unique code assigned to the time card.
- Status
- The status of the time card is displayed here.
- From/To
- The time frame the pay period is for is displayed here.
- Pay Period
- This field indicates the pay period the time card was generated for.
- Submit My Time Card
- After all time exceptions have been entered and the time entries verified by the employee and or timekeeper, they may submit the time card by depressing the Submit Time Card button.
Update My Time Card#
Productive Time#
The employee will see a grid showing their assigned cost centers and days based on the date range of the time sheet.| Cost Center | Description | SUN | MON | TUE | WED | THU | FRI | SAT |
|---|---|---|---|---|---|---|---|---|
| 14 | 15 | 16 | 17 | 18 | 19 | 20 | ||
| FN-AR | Accounts Receivable | |||||||
| FN-AP | Accounts Payable | |||||||
| FN-PR | Payroll |
The IPTS is updated with the value entered and the cost center information when the employee saves the entry.
- Cost Center
- This field identifies the cost center associated with this card entry.
- Description
- This field provides a short description of the cost center.
Non-Productive Time#
The grid will show the time codes the employee is allowed based on the IALS and the time type of the time code. If the time code is one of the following time types, and is on the IALS, it will be listed on the grid.- Leave
- Leave Entitlement
- Banked OT Earned
- Banked OT Taken
- Leave Type
- This field displays the time code for the leave.
- Description
- This field provides a short description of the time code.
Sundry#
When a time code is on the employee's IDWR and is also on the X_TM_SUNDRIES lexicon, it will show here for employee entry.- Sundry
- This field displays the time code for the sundry.
- Time or Amount
- The employee will enter the time or amount for the sundry here.
- Bs
- This field displays the time measurement of the Sundry.
Time Rule#
Time rules an employee is allowed to waive will be shown in this section.- Time Rule
- This field displays the time rule description.
- Start Date
- This is the start date that the time rule would be waived.
- End Date
- This is the end date that the time rule would be waived.
- Waive; This field allows the employee to 'waive' the time rule.
