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My Matrix Time Cards#

The My Matrix Time Cards (WEPTCC) is a form intended for employees who charge their hours to predefined cost centers. The form will only show time cards that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.

This screen is designed for a 7 day time sheet. If a 14 day time sheet is needed, the form definition needs to be changed as follows; on the form layout tab for any group that has the layout type of "Matrix Columns", the "SS Rows Displayed" needs to be changed from 7 to 14. This number should be the same as time sheet time frame.

The entries in the Productive Time grid are created by running UEGTS.

Basic Set Up#

IEAS#

On the Distribution Tab of the IEAS for the employee, there must be at least one entry using the Split Rule of Distr Pick List from the lexicon X_SPLIT_RULE. The first two segments of the distribution provided on the IEAS will be compared to the first two segments of the distributions provided for the Cost Centers in IDCC.

Below is an example of the set up on the Distribution Tab of the IEAS for an employee:

Sequence #Distribution CodeSplit RuleDistr %User %Amount $
103-111-????-?????Distr Pick List
2010-667-8767-55555Split By Percent100.00100.00

IDCC#

Below is an example of the set up in the IDCC for the cost centers:
EntityCost CenterDescriptionDistributionStart DateEnd DateSecurity Code
EntityFN-ARAccounts Receivable03-111-1111-11111
EntityFN-APAccounts Payable03-111-1111-11122
EntityFN-PRPayroll03-111-1111-11133
EntityHR-BenBenefits Admin03-112-1120-11111

IDWR#

If the employee will be entering daily time, the Status Rules on the employee's work rule (IDWR) should be set up as shown below. The toggle for Generate Details should also be 'On'.
For the Status ofObtain Details FromGenerate DetailsInto Time codeGenerate Salary As
ACTIVETM-Hours CalendarBy Day w/o TimeREG HRS
PROBATIONTM-Hours CalendarBy Day w/o TimeREG HRS

Sundries#

If sundries will be required on the WEPTCC, the Time Code must be on the Work Rule (IDWR) as well as on entered on the lexicon for X_TM_SUNDRIES. The code must be exactly as it is defined in the IDTC.

Waive Time Rules#

If employees will be allowed to 'waive' time rules, the toggle Can Be Waived must be turned on. This is done on the Time Rule tab of the employee's Work Rule.

Entering Time#

Based on the examples above, when UEGTS is run, a time sheet would be created in IPTS with a time sheet entry for each work day based on the work calendar IDWC defined on the employee's Work Rule. There would be no time associated with the days.

The employee would select from the list below which time card they wish to review.

Time Card #
This field represents the unique code assigned to the time card.
Status
The status of the time card is displayed here.
From/To
The time frame the pay period is for is displayed here.
Pay Period
This field indicates the pay period the time card was generated for.
Submit My Time Card
After all time exceptions have been entered and the time entries verified by the employee and or timekeeper, they may submit the time card by depressing the Submit Time Card button.
The status of the timesheet will change from 'Active/Rules Applied' to 'Submitted' once the button has been clicked.

Update My Time Card#

Productive Time#

The employee will see a grid showing their assigned cost centers and days based on the date range of the time sheet.

Cost CenterDescriptionSUNMONTUEWEDTHUFRISAT
14151617181920
FN-ARAccounts Receivable
FN-APAccounts Payable
FN-PRPayroll

The IPTS is updated with the value entered and the cost center information when the employee saves the entry.

Cost Center
This field identifies the cost center associated with this card entry.
Description
This field provides a short description of the cost center.

Non-Productive Time#

The grid will show the time codes the employee is allowed based on the IALS and the time type of the time code. If the time code is one of the following time types, and is on the IALS, it will be listed on the grid.
Leave
Leave Entitlement
Banked OT Earned
Banked OT Taken