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My Matrix Time Cards#

The My Matrix Time Cards (WEPTCC) is a form intended for employees who charge their hours to predefined cost centers. The form will only show time cards that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.

This screen is designed for a 7 day time sheet. If a 14 day time sheet is needed, the form definition needs to be changed as follows; on the form layout tab for any group that has the layout type of "Matrix Columns", the "SS Rows Displayed" needs to be changed from 7 to 14. This number should be the same as time sheet time frame.

The entries in the Productive Time grid are created by running UEGTS.

Basic Set Up#

IEAS#

On the Distribution Tab of the IEAS for the employee, there must be at least one entry using the Split Rule of Distr Pick List from the lexicon X_SPLIT_RULE. The first two segments of the distribution provided on the IEAS will be compared to the first two segments of the distributions provided for the Cost Centers in IDCC.

Below is an example of the set up on the Distribution Tab of the IEAS for an employee:

Sequence #	Distribution Code	Split Rule	Distr %	User %	Amount $
1	03-111-????-?????	Distr Pick List
20	10-667-8767-55555	Split By Percent	100.00	100.00

IDCC#

Below is an example of the set up in the IDCC for the cost centers:

Entity	Cost Center	Description	Distribution	Start Date	End Date	Security Code
Entity	FN-AR	Accounts Receivable	03-111-1111-11111
Entity	FN-AP	Accounts Payable	03-111-1111-11122
Entity	FN-PR	Payroll	03-111-1111-11133
Entity	HR-Ben	Benefits Admin	03-112-1120-11111

IDWR#

If the employee will be entering daily time, the Status Rules on the employee's work rule (IDWR) should be set up as shown below. The toggle for Generate Details should also be 'On'.

For the Status of	Obtain Details From	Generate Details	Into Time code	Generate Salary As
ACTIVE	TM-Hours Calendar	By Day w/o Time	REG HRS
PROBATION	TM-Hours Calendar	By Day w/o Time	REG HRS

Sundries#

If sundries will be required on the WEPTCC, the Time Code must be on the Work Rule (IDWR) as well as on entered on the lexicon for X_TM_SUNDRIES. The code must be exactly as it is defined in the IDTC.

Waive Time Rules#

If employees will be allowed to 'waive' time rules, the toggle Can Be Waived must be turned on. This is done on the Time Rule tab of the employee's Work Rule.

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Entering Time#

Based on the examples above, when UEGTS is run, a time sheet would be created in IPTS with a time sheet entry for each work day based on the work calendar IDWC defined on the employee's Work Rule. There would be no time associated with the days.

The employee would select from the list below which time card they wish to review.

Time Card #

This field represents the unique code assigned to the time card.

Status

The status of the time card is displayed here.

From/To

The time frame the pay period is for is displayed here.

Pay Period

This field indicates the pay period the time card was generated for.

Submit My Time Card

After all time exceptions have been entered and the time entries verified by the employee and or timekeeper, they may submit the time card by depressing the Submit Time Card button.

The status of the timesheet will change from 'Active/Rules Applied' to 'Submitted' once the button has been clicked.

Update My Time Card#

Productive Time#

The employee will see a grid showing the cost centers they have been assigned and the days for the date range of the time sheet. An entry will only show for those cost centers that are for the employee's 'Distr Pick List'.

Cost Center	Description	SUN	MON	TUE	WED	THU	FRI	SAT
		14	15	16	17	18	19	20
FN-AR	Accounts Receivable
FN-AP	Accounts Payable
FN-PR	Payroll

The IPTS is updated with the value entered and the cost center information when the employee saves the entry.

Cost Center

This field identifies the cost center associated with this card entry.

Description

This field provides a short description of the cost center.