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My Matrix Time Cards#

The My Matrix Time Cards (WEPTCC) is a form intended for employees who charge their hours to predefined cost centers. The form will only show time cards that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.

This screen is designed for a 7 day time sheet. If a 14 day time sheet is needed, the form definition needs to be changed as follows; on the form layout tab for any group that has the layout type of "Matrix Columns", the "SS Rows Displayed" needs to be changed from 7 to 14. This number should be the same as time sheet time frame.

The entries in the Productive Time grid are created by running UEGTS.

Basic Set Up#

IEAS#

On the Distribution Tab of the IEAS for the employee, there must be at least one entry using the Split Rule of Distr Pick List from the lexicon X_SPLIT_RULE. The first two segments of the distribution provided on the IEAS will be compared to the first two segments of the distributions provided for the Cost Centers in IDCC.

Below is an example of the set up on the Distribution Tab of the IEAS for an employee:

Sequence #	Distribution Code	Split Rule	Distr %	User %	Amount $
1	03-111-????-?????	Distr Pick List
20	10-667-8767-55555	Split By Percent	100.00	100.00

IDCC#

Below is an example of the set up in the IDCC for the cost centers:

Entity	Cost Center	Description	Distribution	Start Date	End Date	Security Code
Entity	FN-AR	Accounts Receivable	03-111-1111-11111
Entity	FN-AP	Accounts Payable	03-111-1111-11122
Entity	FN-PR	Payroll	03-111-1111-11133
Entity	HR-Ben	Benefits Admin	03-112-1120-11111

IDWR#

If the employee will be entering daily time, the Status Rules on the employee's work rule (IDWR) should be set up as shown below. The toggle for Generate Details should also be 'On'.

For the Status of	Obtain Details From	Generate Details	Into Time code	Generate Salary As
ACTIVE	TM-Hours Calendar	By Day w/o Time	REG HRS
PROBATION	TM-Hours Calendar	By Day w/o Time	REG HRS

Sundries#

If sundries will be required on the WEPTCC, the Time Code must be on the Work Rule (IDWR) as well as on entered on the lexicon for X_TM_SUNDRIES. The code must be exactly as it is defined in the IDTC.

Waive Time Rules#

If employees will be allowed to 'waive' time rules, the toggle Can Be Waived must be turned on. This is done on the Time Rule tab of the employee's Work Rule.

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Entering Time#

Based on the examples above, when UEGTS is run, a time sheet would be created in IPTS with a time sheet entry for each work day based on the work calendar IDWC defined on the employee's Work Rule. There would be no time associated with the days.

The employee would select from the list below which time card they wish to review.

Time Card #

This field represents the unique code assigned to the time card.

Status

The status of the time card is displayed here.

From/To

The time frame the pay period is for is displayed here.

Pay Period

This field indicates the pay period the time card was generated for.

Submit My Time Card

After all time exceptions have been entered and the time entries verified by the employee and or timekeeper, they may submit the time card by depressing the Submit Time Card button.

The status of the timesheet will change from 'Active/Rules Applied' to 'Submitted' once the button has been clicked.

Update My Time Card#

Productive Time#

The employee will see a grid showing their assigned cost centers and days based on the date range of the time sheet.

Cost Center	Description	SUN	MON	TUE	WED	THU	FRI	SAT
		14	15	16	17	18	19	20
FN-AR	Accounts Receivable
FN-AP	Accounts Payable
FN-PR	Payroll

The IPTS is updated with the value entered and the cost center information when the employee saves the entry.

Cost Center

This field identifies the cost center associated with this card entry.

Description

This field provides a short description of the cost center.

Non-Productive Time#

The grid will show the time codes the employee is allowed based on the IALS and the time type of the time code. If the time code is one of the following time types, and is on the IALS, it will be listed on the grid.

• Leave
  
• Leave Entitlement
  
• Banked OT Earned
  
• Banked OT Taken
  

Leave Type

This field displays the time code for the leave.

Description

This field provides a short description of the time code.

Sundry#

When a time code is on the employee's IDWR and is also on the X_TM_SUNDRIES lexicon, it will show here for employee entry.

Sundry

This field displays the time code for the sundry.

Time or Amount

The employee will enter the time or amount for the sundry here.

Bs

This field displays the time measurement of the Sundry.

Time Rule#

Time rules an employee is allowed to waive will be shown in this section.

Time Rule

This field displays the time rule description.

Start Date

This is the start date that the time rule would be waived.

End Date

This is the end date that the time rule would be waived.

Waive; This field allows the employee to 'waive' the time rule.

Leave Balances and Reasons#

This section displays a summary of the employees leave balances.

Bank

The leave policy code will display here.

Description

The description of the leave policy is displayed.

Planned

If the employee has a planned leave for the policy, the number of leave hours is displayed.

Balance To Date

This field will display the employee's leave balance.

Time Card Summary tab#

Pay Period Totals

This button will change the type of totals displayed in the tables below to show Pay Period Totals.

Weekly Totals

This button will change the display to show totals on a weekly basis.

All Time Codes#

This section provides totals for all time codes indicated on the employee's time card.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.

Time Code

The total for the time code either for the week or pay period is for will display here.

Amount

The total value of the time code either for the week or pay period will display here.

Description

The description of the type of time and time code used will be displayed.

All Time Types#

This section provides totals for various time types.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.

Time Type

The type of time the time code is defined as will be displayed here.

Amount

The total amount of time for the time type for the week or pay period will display here.

Description

The description of the time type is displayed here.

All Time Code Set#

This section provides totals based on the time code sets defined.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.

Time Code Set

The name of the time code set will be displayed here.

Amount

The total amount of time for the week or pay period for the time code set will display here.