NOTE: For RPW2 Oracle Report: If the combination of ‘Top Margin Adjustment’ and ‘Between Form Space’ pushes the form to go over onto the next page, users should check the alignment with the actual pre-printed form and re-run RPW2 with different ‘Top Margin’ and ‘Between Form Space’ options.

• For 'Top Margin' adjustment, on the top form, the darker red line above the top form is between several green lines, in the center. It can be adjusted up or down from the ‘Adjust Top Margin’ parameter.
• For ‘Between Form Space’, the blue line in the middle is the bottom of the Top form. The space increment can be increased for the Bottom form from the ‘Between Form Space’ parameter.

RPW2 - Printer Set Up#

RPW2 Example:

RPW2 – Form Print Processing#

• The P2K Oracle version RPW2 Form Print program prints all information retrieved from the RPYEU xml file according to selection criteria.
• If an employee has multiple States and Local tax jurisdictions to be printed, each W2 form is printed with two States and two Locals information until all State and Local information are printed. The Local information printed may not necessary coincide with the State information where the Local resides.
• The RPW2 program generates Summary Totals by each Employer Identification Number and Employment Type. At the end of the RPW2 run, a grand total is generated for all Employers.
• Users must run RMEX with the RPW2 Mex ID to obtain the Summary and Grand totals to balance to the RPYEU Summary report
• The RPW2 Summary and Grand Totals are accumulated for Federal Level Boxes 1 to 11 only, Box 12 and Box 14 are not totaled.
• Users should verify the RPW2 Box 1 to 11 totals balance to RPYEU Box 1 to 11 totals.
• For Box 12 ‘Code Information’ and Box 14 ‘Other Information’, since the printing on W2 Forms are free format, RPW2 will not total these boxes. The RPYEU Summary Report contains the totals for these boxes for user reference.
• RPW2 accumulates the Summary Totals and Grand Totals for all States and Locals, regardless if the tax is from the WORK or HOME tax jurisdiction and regardless of which States and Locals the taxes are in.
• RPW2 does not accumulate the State and Local tax totals by each State and Local. Users should use the RPYEU Summary report to obtain the totals by each State and Local.
• If RPW2 cannot select any information from the .xml file to print, users must run RMEX with the RPW2 Mex ID to review the errors or exception messages to locate the problem. Typically, the problem is because of an invalid Directory or File name
• From this link http://www.irs.gov/pub/irs-pdf/fw2.pdf there are different copies of the W2 form that needs to be distributed to the employees and sent to the government: Copy A, 1, B, C, 2, D
• The RPW2 report ‘Show Form (2 on 1 pg)’ option can be set to print different copies of the W2 forms and the Employee Instructions on the back.
• Users can select to print the W2 forms on the pre-printed W2 forms or to show Copy A, 1, B, C, 2, D of the W2 forms
• The W2 Form Copy A, 1, B, C, 2, D and Instructions are taken directly from the government link above, however it is the user’s responsibility to ensure these Employee Copies are accepted by the government as substitute of the pre-printed forms prior to distributing to the employees.

RPW2W4C Report - Windward Version Only#

• Reads the GVT file generated by RPYEU to print the W2 forms
• Produces W2 forms, 4-on-a-page formats ONLY
  
  

RPW2W4C Report Parameters - Windward Report ONLY

RPW2W4TB Report - Windward Version Only#

• Reads the XML file generated by RPYEU to print the W2 forms
• Produces W2 forms, 4-on-a-page, top-to-bottom, format ONLY
  
  

RPW2W4TB Report Parameters - Windward Report ONLY

RPW2W4C/RPW2W4TB Report Filters (Windward Reports Only)

When running RPW2W4C/RPW2W4TB for the actual W2 form printing, do not set the ‘Show W2 Form’, ‘Show Frame’ parameters to ON.