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The following steps outline the procedure to produce the W2 Forms and the Government file:

1. RPREGT
   • RPREGT
     • For annual reporting , run RPREGT to produce YTD Register
     • For quarterly reporting, run RPREGT to produce QTD Register
2. IDFD/IDFDV/RDFD
   • IDFD
     • Specifies the W2 Form and File Definition for Annual and Quarterly reporting
     • Contains the default values to enter on IDFDV
     • The information on this screen is provided at release time using a script. The script only needs to be executed in order to load in the most current information for the year.
   • IDFDV
     • Mandatory set up of Annual W2 Form and File Definition with user information
     • Optional set up of Quarterly Form and File Definition with user information
   • RDFD
     • Used to report the Form and File Definition from IDFD and IDFDV
3. RPYEU
   • RPYEU
     • Produces US Year End Summary Report for the reporting Year or the reporting Quarter
     • Must be used to balance to the YTD Register or QTD Register report (RPREGT)
     • Exception messages from this Summary Report must be checked and any exceptions corrected
     • Generates the Federal Government file in federal format
     • Generates State File in the federal file format for states that accept the federal file format
     • Generates State File for states with specific State File format requirement
     • RPYEU must be run one state at a time to generate state specific file
     • Each state may have its own requirement, it must be verified if that state specific format is supported by RPYEU prior to running RPYEU for a specific state file
     • Generates an XML file to feed into Oracle version RPW2 in order to print W2 Forms
     • Generates GVT Run and stores information in IPGR, IPGH for Windward RPW2W
     • In utility trace mode, RPYEU generates a .txt file for SQL Select statement and csv trace file
     • Provides an option to generate data dump file in .csv format for Federal, State, Local, School data for debugging or balancing
4. IPGR/IPGH
   • IPGR
     • Screen inquiry by GVT Run Number after RPYEU
   • IPGH
     • Screen inquiry by GVT Header for an employee after RPYEU
5. UPGRUNDO
   • UPGRUNDO
     • Used to undo GVT Run number by employee
     • Used to undo erroneous GVT Run due to set up issues or to remove archived GVT info
6. RPW2 (Oracle)/RPW2W (Windward)
   • RPW2 (Oracle)
     • Produces W2 forms (supporting either a 2-on-a-page or 4-on-a-page format)
     • Reads XML file generated from RPYEU to print W2 forms
     • Prints W2 on pre-printed W2 forms or prints different copies (Copy A, 1, B, C, 2, D ) of the W2 forms along with an option to print 'Employee Instructions' on the back
     • Generates grand total and exception messages with RPW2 Execution ID as Execution Run Logs
     • It is mandatory to use the Execution ID of the RPW2 and run RMEX to obtain a grand total report
   • RPW2W (Windward)
     • Produces W2 forms (supporting a 4-on-a-page format only)
     • Reads IPGR/IPGH information generated from RPYEU to print W2 Forms
     • Generates grand total and exception messages with RPW2W Execution ID as Execution Run Logs
7. RMEX
   • RMEX
     • Produces a grand total report from the RPW2 run to balance to RPYEU
     • It is mandatory to enter the Execution ID of the RPW2W run to obtain a grand total report
     • The RMEX grand total report is used to balance to RPYEU only, and is not used for government reporting