The following steps outline the procedure to produce the W2 Forms and the Government file:

RPREGT

• For annual reporting , run RPREGT to produce the YTD Register
• For quarterly reporting, run RPREGT to produce the QTD Register
  
  

IDFD/IDFDV/RDFD

IDFD

• This form defines the W2 Form and File Definition for Annual and Quarterly reporting
• This form contains the default values to enter on IDFDV
• The information on this form is provided by High Line with the Year End software. The script only needs to be executed in order to load in the most current information for the year.
  • IDFDV
    • Users MUST set up Annual W2 Form and File Definition with user information
    • Users CAN set up Quarterly Form and File Definition with user information
  • RDFD
    • To report the Form and File Definition from IDFD and IDFDV

1. RPYEU
   • RPYEU
     • Produces US Year End Summary Report for the reporting Year or the reporting Quarter
     • Users must use this report to balance to the YTD Register or QTD Register report (RPREGT)
     • Users must check exception messages from this Summary Report and correct any exceptions
     • Generates the Federal Government file in federal format
     • Generates the State File in the federal file format for States that accept the federal file format
     • Generates the State File for States with specific State File format requirements
     • Users must run RPYEU one State at a time to generate State specific file
     • Each State may have its own requirements. Users must verify if that State specific format is supported by RPYEU prior to running RPYEU for a specific State file
     • Generates an XML file for RPW2 (Oracle version) to print the W2 Forms
     • Generates the GVT Run and stores information in IPGR, IPGH for RPW2W (Windward version) to print the W2 forms
     • In utility trace mode, RPYEU generates a .txt file for the SQL Select statement and the .csv trace file
     • Provides an option to generate data dump file in a .csv format for Federal, State, Local, School data for balancing and debugging purposes
2. IPGR/IPGH
   • IPGR
     • View data by GVT Run Number after RPYEU is run
   • IPGH
     • View data by GVT Header after RPYEU is run for an employee
3. UPGRUNDO
   • UPGRUNDO
     • Allows users to undo a GVT Run number by employee
     • To undo an erroneous GVT Run due to set up issues or to remove archived GVT info
4. RPW2 (Oracle)/RPW2W (Windward)
   • RPW2 (Oracle)
     • Produces W2 forms (supporting either a 2-on-a-page or 4-on-a-page format)
     • Reads the .XML file generated from RPYEU to print the W2 forms
     • Prints W2 on pre-printed W2 forms or prints different copies (Copy A, 1, B, C, 2, D ) of the W2 forms along with an option to print 'Employee Instructions' on the back
     • Generates grand totals and exception messages with the RPW2 Execution ID as Execution Run Logs
     • Users MUST use the Execution ID of the RPW2 and run RMEX to get a grand total report
   • RPW2W (Windward)
     • Produces W2 forms (supports 2-on-a-page and 4-on-a-page formats )
     • Reads IPGR/IPGH information generated from RPYEU to print the W2 Forms
     • Generates grand totals and exception messages with the RPW2W Execution ID as Execution Run Logs
5. RMEX
   • RMEX
     • Produces a Grand Total report from the RPW2 run to balance to the RPYEU report
     • Users MUST enter the Execution ID of the RPW2W run to obtain a grand total report
     • This report is used to balance to RPYEU only. It is not used for government reporting