LOAD PAY LINES#
This function provides a means to import transactions from the Loaded Pay Lines table. This table must be populated with data from either an external source through the use of LMTD or manually entered into the form IPTL.UPTL can load pay transactions to IPTR, pay lines to IPPH, or leave lines to IAAL.
Transactions matching the selection criteria are processed up to and including the ‘As Of’ date (Cut-off date) supplied in the parameters. Position, job, department and wage information is taken from the “prime” assignment record unless it is supplied on the transaction.
Each transaction processed is validated. A single transaction can have one or more warnings or errors. Warnings do not prevent transactions from being loaded; errors do. Transactions that pass the validations without any errors are recorded on the appropriate Personality table and then automatically deleted from the Loaded Pay Line table. Transactions with errors are left in the Loaded Pay Lines table. Transactions that have not been selected by the UPTL parameters are also left in the Loaded Pay Lines table for subsequent processing.
Audit text is provided on each transaction to identify the errors associated with it. All errors are reported on the exceptions report. Transactions with warnings are loaded but are also highlighted on the exceptions report. The exception report ONLY prints details for transactions where there are errors or warnings. The exception report prints control totals of the number of transactions processed, rejected and unprocessed. The exception report also shows the total hours processed and rejected.
UPTL loading depends on the chosen destination for the transactions. Each run of UPTL must be for a single destination. Destinations can be optionally provided on individual transactions if necessary. Removing loaded pay lines depends on the parameter; If YES, then all lines that are ’02-Loaded Clean’ and ’03-Loaded with Warnings’ will be removed from the file. If NO, the all lines will remain in the file after UPTL has completed.
IPTR - Pay Transactions#
IPTR transactions are processed by batch code, if supplied. If the batch code is not supplied, the transactions will be batched by payroll. New IPTR batches are created as required.If no pay period is supplied, the date of the transaction determines the pay period the transaction falls in. The Eligible and Approved flags of newly created batches are set as per the parameters. Valid transactions are loaded into Pay Transactions and Pay Trans Time Codes
IPPH - Pay Lines#
Valid transactions are turned into pay lines and pay line details and if no matching pay header exists a new pay header is created. Existing batches and pay headers that have transactions added to them are marked as ‘to be audited’. Pay Headers can be pre-generated via the UPCPAY-Create Pay Header function. Pays are created only when the Create Pays When Needed toggle is on. There are a number of conditions that must be met for UPTL to use an existing batch:- The batch codes must be the same. This means for UPTL that either they were supplied to match or that both sides were batched by payroll.
- Batch Status must be 00 - Active.
- Batch Type must be 01 - Pay Header
- The batch must have the same Pay Category as the IPTL row.
- The Balanced flag must be null.
- The Audited flag should be off.
IAAL - Leave Lines#
Valid transactions for leave entitlements and leave time taken are turned into leave lines. The Accrual status is set to “not updated”. No leave line details are created. The Entitlement Earned flag is turned on for entitlements. The new Leave Reason field becomes the IAAL Leave Reason.When loading leave transactions into payroll if the employee leave accrual balance has been exceeded;
- If IALP is set to No Warn, Allow - Transactions will load via UPTL
- If IALP is set to Warn but Alllow - Transactions will load via UPTL
- If IALP is set to Error, Do not Allow - Transaction will NOT load via UPTL and must be handled manually.
| Report Parameters | |
|---|---|
| Entity | Mandatory, LOV Available Entity for which the transactions are to be loaded. |
| Payroll | Mandatory, LOV Available Only one payroll may be selected per execution of this function. |
| From Date | Mandatory, Date, LOV Available Transactions are selected based on date. |
| To Date | Mandatory, Date, LOV Available Transactions are selected based on date. |
| Print Processed Lines | Optional, Toggle Lines that qualify for processing are reported on the output report. |
| Remove Loaded Lines | Optional, Toggle Lines that qualify for processing are physically removed from the flat file. |
| Destination Type | Mandatory, LOV Available IPTR, IPPH, IAAL Do not select 'IPTS', as this choice is not valid for UPTL. IPTS type will only work for UPLTS. |
| Batch | Optional, LOV Available This is the transaction batch that is to be processed. |
| Create Pays When Needed | Optional, Toggle For generating IPPH Pays Toggle ON, new pays will be created if an existing one can not be located. |
| Prior Period Separate | Optional, Toggle For generating IPPH Pays If ON, a new pay will be created if the transaction is in a prior period. If OFF, all transactions will be put into the current pay even if for a prior period. |
| One PTR per PTL | Optional, Toggle If ON, each transaction will create a separate IPTR record even if for the same day. |
| Create Eligible Pays | Optional, Toggle Toggle ON, batch in IPPH will be created as eligible, OFF eligible flag will be OFF. This is used ONLY when creating pays (IPPH) records. When loading to IPTR, this parameter is not used. |
| Pick Up Not Loaded | Optional, Toggle Toggle ON, transactions that were in error will be picked up and processed again, without having to change the 'UPTL Status’ field to ‘To be Loaded’. |
| Batch By | Mandatory, LOV Available Authorization Area, Department, Dept Batch Code, Event Site, Location, Manager, Payroll or Work Area |
| Exception Level | Mandatory, LOV Available The level of logging desired. |
| User Comment | Optional, Toggle This field holds the user-supplied comment which will appear in the header of all pages of the report. |
| Report Filters | |
|---|---|
| Department | Optional, LOV Available |
| Pay Category | Optional, LOV Available Only one pay category may be selected |
