UPTG PROCESSING
Back to current versionRestore this version

Table of Contents

UPTG PROCESSING
#

Overview#

The Generate Pay Transaction (UPTG) program will generate transactions for a specified payroll, a set of employees within the payroll that matches the report parameters, a specified pay period or a date range within a specified pay period or a specified pay category. All transactions generated will be written to the Enter Pay Transaction (IPTR) form.

UPTG predicts a person's upcoming time sheet by taking into consideration the period of employment, the current employment status, standard hours worked, predefined holidays from IDHC and planned leaves entered/generated on IAAL.

Holidays that fall within the pay period may or may not reduce regular time. The rules for holidays are detailed out in the UPTG Holiday Processing section.

Leaves that fall within the pay period automatically reduce regular time. The rules for leaves are detailed out in the Leave Processing section.

Prior leaves will not be processed by UPTG; the UPPAL process must be run to pick up prior leaves. The Prior Leave Date prompt has been removed from the UPTG program.

The Allow Duplicates parameter has been removed from UPTG.

The UPTG program has been updated to now process in the following manner:

We still allow multiple runs of UPTG including runs for time only or salary only and for the purpose of picking up new hires.

On the Define Holiday Calendar (IDHC) form :

The Rate Method for Salary parameter on UPTG is an option for salary generation to allow clients to choose the way they want to compute the hourly rate that will be used for special situations. A special situation may be an employee starts or terminates part way through the pay period or has a pay increase part way through the pay period and their salary needs to be calculated.

The options available for the Rate Method for Salary parameter are:

Standard Hours (default value if not selected)Compute the hourly rate from Annualized Salary:
Hourly Rate = Annualized Salary / (Std hours/wk * 52)
Using this method, employees would always have the same hourly rate no matter what pay period they are in. This method is not very precise.
Scheduled HoursCompute the hourly rate from the Pay Period:
Hourly Rate = Pay Period Salary * (Hours worked in PP/Scheduled Hours in PP)
Using this method, the rate would vary depending on the month they are in and the scheduled hours. This method is extremely accurate.

The ‘Holiday OT Factor’ on the IDHC is now respected.

If you are receiving unexplained results when UPTG is run, (for example, no salary generated but you requested it to be) then check that on the Work Rule (IDW),Status Rules tab, the “TIME GEN. DESTINATION” = “PR-Calendar”.

The new rule 'Holiday Date' has been added to the “Observed On” field in the Holiday Calendar (IDHC) form. This rule is explained in detail in the Holiday Processing section.

UPTG now has a 'Rerun Selected Employees' parameter. If this is set to 'Yes', a list of people to re-run must be provided.

There CANNOT be anything in payroll for the period selected or the re-run will be done.

MID-PERIOD CHANGES#

The UPTG program must generate salary and premium transactions correctly when there are mid-payroll period changes. This section describes the mid-period change scenarios and how they should work.

Below is an overview of mid-period change categories that are affected by this processing:

Employee Employed Less than Entire Pay Period#

Prorate the semi-monthly salary and premiums for the number of hours entered on IPTR based on the number of hours that would have been generated had the employee worked the entire pay period with the work rule (schedule) entered on IEAS at the time UPTG hours were generated.

Scenarios

The salary and premium is determined by a pro-ration of the number of hours generated by UPTG for the overriding work calendar or work rule on IEAS by the total number of hours that would have been generated had the work calendar/work rule been in effect the entire pay period.
PhraseMeaning
Time WorkedThe number of hours generated by UPTG for the pay period based on the effective date records and the work rule or overriding work calendar.
Time AvailableThe number of hours that would be generated by UPTG for an entire pay period if the work rule or overriding work calendar had been in effect the entire pay period.

A new parameter, 'Rate Method for Salary' has been added to the UPTG program. This parameter is used to determine how the employee’s wage rate is to be derived.

The values for this parameter are:

Standard HoursThis method will use the ‘Hours Per Pay” from the IEAS if setup, if not, from the Work Rule.
It will then calculate the wage rate (hourly rate) as follows:
Employee’s Salary / Hours per Pay = Hourly Rate
The hours worked will be from the standard “Hours Per Day” from the IEAS if setup, if not from the Work Rule
Scheduled Hoursthis method will use the total hours that employee is scheduled to work for the period according to the work rule.
It will then calculate the wage rate (hourly rate) as follows:
Employee’s Salary / Total Scheduled Hours = Hourly Rate
the hours worked will be from the actual work schedule for the employee

Mid-Period New Hire
The beginning of the pay period is 01-Aug-2010.
If the employee had worked the entire pay period, they would have been scheduled to work 8 hours on the following days: 01-Aug to 04-Aug, 07-Aug to 11-Aug and 14-Aug to 15-Aug. This is a total of 88 hours.

RATE METHOD FOR SALARY = Standard Hours

RATE METHOD FOR SALARY = Scheduled Hours

Mid-Period Termination
The beginning of the pay period is 01-Jan-2010 and the ending is 15-Jan-2010. The employee’s last day is January 5, 2011. If they had worked the entire pay period the hours would have been as follows:

RATE METHOD FOR SALARY = Standard Hours

01-Jan8 hours08-Jan8 hours
02-Jan8 hours09-Jan8 hours
03-Jan8 hours10-Jan8 hours
04-Jan8 hours11-Jan8 hours
05-Jan8 hours12-Jan8 hours

This totals 80 hours. Since their last day was January 5th, they worked 40 hours. Their monthly salary is $6,250 with a semi-monthly salary of $3,125.00. Their hourly rate for the pay period should be $3,125 / 86.667 = $36.06. Their salary for this pay period should be 40 x 36.06 = $1,442.31. If this employee had premiums the premiums would be prorated in the same way and included on the details of the transaction.

RATE METHOD FOR SALARY = Scheduled Hours

01-Jan4.5 hours09-Jan9 hours
02-Jan9 hours10-Jan9 hours
03-Jan9 hours11-Jan9 hours
04-Jan9 hours12-Jan8.5 hours
05-Jan4.5 hours13-Jan4 hours
08-Jan4.5 hours15-Jan4.5 hours

This totals 84.5 hours. Since their last day was January 5th, they worked 36 hours. Their monthly salary is $6,250 with a semi-monthly salary of $3,125.00. Their hourly rate for the pay period should be $3,125 \ 84.5 = $36.9822. Their salary for this pay period should be 36 x 36.9822 = $1,331.36. If this employee had premiums the premiums would be prorated in the same way and included on the details of the transaction.

Mid-Period Schedule Changes w/No Salary and/or Premium Changes#

The employee should receive the same semi-monthly salary and premiums regardless of the number of scheduled days in the pay period. The salary will be divided into FLSA periods if designated to do so.

Scenarios

Example
When an employee has schedule changes that are effective after the pay period start date and before the pay period end date, the salary is determined by using the total number of hours generated by UPTG for the overriding work calendar/work rule and the effective dates on IEAS.

For example, during the April 1 – 15 pay period the employee is on a 5/40 schedule until April 9th when the employee changes to a 9/80 A schedule. There is an 09-April effective date record changing the work rule from 5/40 to 9/80 A. This means that the employee schedule should be 8 hours of work April 2 – April 7 and 9 hours of work April 10 – April 13. This is a total of 76 hours for the pay period. The employee’s salary is determined by using the pro-ration of 76/76 and then force balancing to ensure that the employee receives 100% of their semi-monthly salary. Similarly, if there is an effective record changing the employee back to a 5/40 effective April 12, the total number of hours generated by UPTG would be 82. The salary is determined by what is on IEAS at the timeUPTG salary is processed. The processing of premiums is excluded at this time.

Mid-Period Schedule Changes with No Salary and/or Premium Changes
This employee had a work rule change in the middle of the pay period. There is no change in salary or premium, so there is no need to do any additional calculation. The system will pay the same semi-monthly salary and premium amount. UPTG will generate 4 transactions, two for each of the effective date records, due to work rule changes, with the employee’s salary and premiums on one and the time on the other.

Employee Employed Entire Pay Period and Has A Mid-Period Salary and/or Premium Change #

Note, the employee’s schedule may also change; if only the premium is changing, the salary must still be force-balanced.

Scenarios

Mid-Period Salary and Premium Changes
The total salary is determined by using the same pro-ration logic described previously. If there are no work calendar or work rule changes in effect on IEAS and the employee has a salary increase, the total salary for the pay period is determined by a pro-ration of the number of hours that the employee is on for the old and new salary.

For example, for the pay period of Oct 15-31, an employee is assigned to a 5/40 work rule receives a salary increase effective Oct 23. The old semi-monthly salary is $2,583.34 and the new semi-monthly salary is $3,125.00. The employee’s salary for the pay period is:

($2,583.34 x 40/100) + ($3125.00 x 60/100) = ($1033.34 + $1875.00) = $2908.34

LEAVE PROCESSING#

The application can record leave time that an employee has taken or is planning to take and audit lines of when and what the attendance routine has calculated.

Leave Line Details#

Leave Line Details are the specific attendance components affected by a leave line transaction. The Leave Line Details can be entered for a specific date or for a range of dates.
Start DateThe start date is the when the leave begins;this must be provided.
End DateAn end date must be provided. The end date is the when the leave ends.
Time CodeA Time code must be provided. This field contains the code for which the leave line record is being created.
Leave TypeA Leave Type must be provided. This field contains the user-defined code to indicate the leave type
Overall TimeThis field displays the total amount of time that has been requested. This field will be populated according to the setup on the employee’s assignment record.
Basis This field contains the unit of measure for the requested time to be taken.
DescriptionThis field contains a user-defined description of the leave type entered.
StatusThis field indicates the status of the leave line record. It will be updated accordingly when the leave lines are processed by the various functions in the system.
1st Requested – initial record created on IAAL
2nd Processed – picked up and processed by UPTG
3rd In Payroll – picked up by a PR process
4th Update in Progress
5th Unofficial Accr Updated
6th Official Accr Updated
ApprovalThis field tracks whether the leave line has been ‘approved’, is ‘waiting approval’ or has been ‘declined’.

Leave Processing After all transactions for the qualifying time frame have been generated, a second pass is done to handle leaves that are governed by the leave policies.
The system checks if the employee is able to take time with the time code, by checking the Leave Schedule (IALS). If a schedule exists that matches the employee’s person code, group, unit or entity, the system will ensure the employees have enough time available in their bank, taking into consideration all leaves taken to date.
Leave bank balance checking is done in accordance with the leave policies.
If there are Leave Lines (IAAL) for the day:

The UPTG will create a Leave Line with the status of “3rd In Payroll” and will contain the leave time for each work day processed and the original Leave Line with the status of “1st Requested”, once processed will be changed to a status of “2nd Processed”.

Leave Line Details Leave Line Details are the specific attendance components affected by a leave line transaction. The Leave Line Details will be created for the Leave Line with the status of “3rd in Payroll” and will contain component A300 with the leave time on it.

UPTG – Leave Processing#

Below are examples of how leaves can be entered in the Maintain Leave Records form (IAAL) and what the results will be from UPTG processing. The employee works a Mon-Fri-Var Schedule (12 hrs, 8 hrs, 8 hrs, 8 hrs, 4 hrs) that is 5 days /40 hour week

Employee is taking Monday as 1 day Vacation for 8 hours
IAAL Entry:Start Date = 24-Jul-2006
End Date = 24-Jul-2006
Time Code = Vac-Tkn
Overall Time = 8
Accrual Status = 1st Requested (system generated)

UPTG Results:IPTRRegular Time = 4 hrs (12 – 8)
Vac Tkn = 8 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 24-Jul) with Overall Time=8 hrs and status “3rd in Payroll” and Leave Line Details with A300, Amount = 8 hrs


Employee is taking Monday as 1 day Vacation and the time will be according to their work schedule

IAAL EntryStart Date = 24-Jul-2006
End Date = 24-Jul-2006
Time Code = Vac-Tkn
Overall Time = null
Accrual Status = 1st Requested (system generated)

UPTG Results:IPTRRegular Time = 0 hrs (12 – 12)
Vac Tkn = 12 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 24-Jul) Overall Time=12 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 12 hrs

Employee is taking Monday & Tuesday as 2 days Vacation, both entered separately

IAAL EntryStart Date = 24-Jul-2006
End Date = 24-Jul-2006
Time Code = Vac-Tkn
Overall Time = null
Accrual Status = 1st Requested (system generated)
Start Date = 25-Jul-2006
End Date = 25-Jul-2006
Time Code = Vac-Tkn
Overall Time = null
Accrual Status = 1st Requested (system generated)

UPTG Results: IPTR on July 24Regular Time = 0 hrs (12 – 12)
Vac Tkn = 12 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 24-Jul) Overall Time=12 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 12 hrs
IPTR on July 25Regular Time = 0 hrs (12 – 12)
Vac Tkn = 12 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 25-Jul) Overall Time=12 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 12 hrs

Employee is taking Monday to Friday as days of Vacation in the period, with the time being generated according to their work schedule

IAAL EntryStart Date = 24-Jul-2006
End Date = 28-Jul-2006
Time Code = Vac-Tkn
Overall Time = null
Accrual Status = 1st Requested (system generated)
UPTG Results:IPTR on July 24Regular Time = 0 hrs (12 – 12)
Vac Tkn = 12 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 24-Jul) Overall Time=12 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 12 hrs
IPTR on July 25Regular Time = 0 hrs (8 – 8)
Vac Tkn = 8 hrs
IAALNew Leave line created (Start Date 25-Jul) Overall Time=8 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 8 hrs
IPTR on July 26Regular Time = 0 hrs (8 – 8)
Vac Tkn = 8 hrs
IAAL New Leave line created (Start Date 26-Jul) Overall Time=8 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 8 hrs
IPTR on July 27Regular Time = 0 hrs (8 – 8)
Vac Tkn = 8 hrs
IAALNew Leave line created (Start Date 27-Jul) Overall Time=8 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 8 hrs
IPTR on July 28Regular Time = 0 hrs (4 – 4)
Vac Tkn = 4 hrs
IAALNew Leave line created (Start Date 28-Jul) Overall Time=4 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 4 hrs


Employee is taking Tuesday ½ day Vacation and the other ½ of the day as Sick time Note, this is not in the version of the UPTG as of Nov 2/06 but will be in the version.
IAAL EntryStart Date = 25-Jul-2006
End Date = 25-Jul-2006
Time Code = Vac-Tkn
Overall Time = 4
Accrual Status = 1st Requested (system generated)
Start Date = 25-Jul-2006
End Date = 25-Jul-2006
Time Code = Sick-Tkn
Overall Time = 4
Accrual Status = 1st Requested (system generated)

UPTG Results:IPTR on July 25Regular Time = 0 hrs (8 – 4 – 4)
Vac Tkn = 4 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 25-Jul) Overall Time=4 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 4 hrs
IPTR on July 25Regular Time = 0 hrs (8 – 4 – 4)
Sick-Tkn = 4 hrs
IAALOriginal Leave line entered will have status changed to “2nd Processed”
New Leave line created (Start Date 25-Jul) Overall Time=4 hrs and status = “3rd in Payroll” and Leave Line Details with A300, Amount = 4 hrs

HOLIDAY PROCESSING#

The application has the capability to generate Holiday time automatically for employees during UPTG processing.

Holiday Definition#

Holidays are defined on the Holiday Calendar screen (IDHC). Multiple Holiday Calendars are supported. The Work Rules identify which Holiday Calendar will be used for a given employee.

IDHC-Define Holiday Calendars

Holiday DateA holiday date must be provided. This is normally the date of the actual Holiday.
Holiday IdentityA holiday identity must be provided. This field is the name of the holiday.
Holiday TypeThis field indicates if the holiday is a legal/statutory, religious or company holiday.
Holiday RuleThis field indicates whether partial shifts apply, TS Clock outs apply or not.
Hours Per DayThis field contains the number of hours to be paid for the holiday if different from the employee’s schedule or assignment. The Hours Per Day field is optional on IDTC. If it is provided it, it will override the derived holiday hours. It may be reduced for part time employees.
Holiday OT FactorThis field contains an optional overtime factor to be applied to the holiday time. The Holiday OT Factor is optional on IDTC. It is not normally used since the Holiday Time Code itself often implies the factor. If it is provided, it will be applied to the holiday hours generated for the Holiday Time Code. It does not affect the Worked Time Code.
Generate Time If this toggle is ON, the holiday time will be generated under the time code(s) indicated; otherwise, no holiday time is generated.
Override TS GenerationNot currently used
Holiday Time CodeThis is the time code to be used to give the employee credit for the holiday. It may be leave time taken or banked.
Worked Time CodeThis is the time code to be used for the time an employee is scheduled to work on the holiday.
Day Off Time CodeThis is the time code to be used to give the employee credit for a holiday that falls on a day off. If this is not supplied, the Holiday Time Code is used.
Observed OnThis field identifies when the holiday will be generated for a scheduled employee who is off on the specified Holiday Date.

Scheduled Verses Non-Scheduled Employees Two types of Holiday Calendars may be set up on IDHC - one for Scheduled employees and one for Non-scheduled employees.
Scheduled employees who may have to work on holidays because of a 7 day a week operation require a Holiday Calendar that has both a Holiday Time Code for the holiday time to be banked and a Worked Time Code for the time worked.
Nonscheduled employees require a Holiday Calendar with just a Holiday Time Code for the holiday leave time and nothing in the Worked Time Code.

UPTG – Holiday Processing #

Holiday processing occurs when the following conditions exist:

Holiday processing can be done in conjunction with scheduled time generation by Day, By Week or By Period. The holiday time will be placed on the day of the holiday in all cases.

Holiday processing is not done if time transactions other than scheduled hours already exist for the day. In this case, nothing is generated and a message is given.

Holiday Hours
The hours that are used for a holiday depend on the setting of the "Holidays Use Schedule Hrs" toggle on the Work Rules. This toggle indicates whether the Work Schedule dictates the holiday hours. If hours are specified on the Holiday Calendar, they are ALWAYS USED and this toggle is not used.
The "Holidays Use Schedule Hrs" toggle only applies to the hours generated for the Holiday Time Code. It does not extend to the Worked Time Code.

If part-time and full time employees use different rules, they must have separate Work Rules.
If the "Holidays Use Schedule Hrs" toggle is ON, the order for determining holiday hours is as follows:

  1. Use the IDHC Holiday Calendar hours per day if specified, otherwise
  2. Use the employee’s overridden Work Calendar scheduled hours per day if specified, otherwise
  3. Use the Work Rule’s Work Calendar scheduled hours per day if specified, otherwise
  4. Use the employee's assignment hours per day.

If the "Holidays Use Schedule Hrs" toggle is OFF, the order for determining holiday hours is as follows:

  1. Use the IDHC Holiday Calendar hours per day if specified, otherwise
  2. Use the employee's assignment hours per day.
If an employee is part-time (i.e. FTE < 1) and the IDHC Holiday Calendar hours per day are used, holiday hours are generated up to a maximum of the Assignment hours per day. Refer to #8 and #9 below for examples of the UPTG processing and setup for a part time employee.

Holiday hours are only used for the Holiday Time Code. They do not affect the Worked Time Code. Work time is taken directly from the Work Calendar. No work time is ever generated for days off.

Adjust Scheduled Time
The ‘Sched. Time’ field (at the bottom of the IPTR) will only be populated if the ‘Regular Time Code’ on the work rule (IDWR) has the ‘Adjust Scheduled Time’ toggle (on IDTC) turned on.

The ‘Adjust Scheduled Time’ toggle on IDTC indicates how the holiday time affects the scheduled time that is generated by UPTG (e.g. REG time).
If the Holiday Time Code has the ‘Adjust Scheduled Time’ toggle ON, the scheduled time will be adjusted by the holiday time. The difference will be left under the scheduled time code. If the Holiday Time Code has the ‘Adjust Scheduled Time’ toggle OFF, only the holiday time will be used for the day.
No adjustments are ever made on days not worked (days off). No adjustments are ever made for the Work Time Code. Refer to #3 and #4 below for examples of the UPTG processing and setup with the ‘Adjust Scheduled Time’ toggle OFF/ON.

Holidays While On Leave
Holidays may of may not apply while a person is on a leave status. The IDWR Work Rules identify how to handle holidays for each employment status. While a person is on leave, the normal scheduled time generation is done under the leave code specified on IDWR and a Leave record is created on IAAL.

If a generated holiday falls on one of the leave days and if the scheduled time is adjusted by the holiday, the Leave record will be adjusted as well.

Observed On And Days Off
Holidays that do not fall on a work day will not generate anything unless the Observed On rule is set.

The Observed On rule can be used to place the holiday on a work day (Next Scheduled Day, Last Scheduled Day, Last Day Curr Year, First Day Next Year) or give the holiday on days off (Holiday Date). Refer to #7 below for an example of the UPTG processing and setup with the ‘Holiday Date’ rule.

If the Observed On rule is ‘Holiday Date’ and the holiday falls on a day off, a different Holiday Time Code may be used for the holiday time. This Day Off Time Code can be specified on IDHC. If no Day Off Time Code is specified on either IDHC, the normal Holiday Time Code is used for days off. Refer to #10 and #11 below for examples of the UPTG processing and setup with alternate time codes for days off.

The Alternate Time Code to be used for days off was formerly stored on the IDTC screen. This feature has been deprecated and replaced by the new field on IDHC which offers more flexibility.

Holiday Examples#

Below are sample cases that illustrate how Holiday Calendars work. Unless stated otherwise, the case is for a fulltime employee who has 12 hours scheduled time on their work calendar on the day of a holiday:

  1. This is the case where the employee is schedule to work but will be taking the holiday off and will get full scheduled hours for the holiday.
    Setup on IDHC:
    Hours Per Day=NULL
    OT Factor=NULL
    Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle OFF)
    Worked Time Code=NULL
    Day Off Time Code=NULL
    Setup on IDWR
    Holidays Use Sched Hrs=ON
    Results:0 hours REG
    12 hours HOLTIME (holiday leave)

  2. This is the case where the employee is scheduled to be working on the holiday and will need to be paid for the day worked plus the holiday. The employee will get full scheduled time for both.
    Setup on IDHC: Hours Per Day=NULL
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)
    Worked Time Code=HOLWORK
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:0 hours REG
    12 hours HOLBANK (holiday bank)
    12 hours HOLWORK (replacement for regular time)

  3. This is the case where the employee is scheduled to work but will be taking the holiday off and will get only 8 hours for the holiday.
    Setup on IDHC: Hours Per Day=8
    OT Factor=NULL
    Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle OFF)
    Worked Time Code=NULL
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:0 hours REG
    8 hours HOLTIME (holiday leave)

  4. This is the case where the employee is scheduled to work but is taking the holiday off. The employee must get 8 hrs for holiday and their excess of schedule time remaining in Regular.
    Setup on IDHC:Hours Per Day=8
    OT Factor=NULL
    Holiday Time Code=HOLTIME (IDTC ‘Adjust Schedule Time’ toggle ON)
    Worked Time Code=NULL
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:4 hours REG (12 - 8 = 4)
    8 hours HOLTIME (holiday leave)

  5. This is the case where the employee is scheduled to be working on the holiday and will need to get 8 hrs for holiday plus they get paid their full schedule hours for working the day.
    Setup on IDHC:Hours Per Day=8
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)
    Worked Time Code=HOLWORK
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:0 hours REG
    8 hours HOLBANK (holiday bank)
    12 hours HOLWORK (replacement for regular time)

  6. This is the case where the employee is scheduled to be working on the holiday, therefore will need to get 8 hrs for holiday, their excess of scheduled time is paid as regular and they also get their full scheduled hours for working the holiday.
    Setup on IDHC:Hours Per Day=8
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)
    Worked Time Code=HOLWORK
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:4 hours REG (12 - 8 = 4)
    8 hours HOLBANK (holiday banked/paid)
    12 hours HOLWORK (replacement for regular time)

  7. This is the case where the employee is NOT scheduled to be working on the holiday but the employee must be paid for the day on the date specified in the Holiday calendar.
    Setup on IDHC:Hours Per Day=NULL
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)
    Worked Time Code=HOLWORK (will not be used on ‘off’ days)
    Observed On=HOLIDAY DATE
    Day Off Time Code=HOLOFF
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:0 hours REG
    8 hours HOLOFF (holiday leave)
    This will only work when the employees have time Generated by Day (on Work Calendar, Status Rules Tab, Time Generation Rule is set to ‘By Day with Time’

  8. This is the case where the employee only works part-time (FTE < 1.0). The employee is to be paid for the number of hours on their assignment in the Hrs/Day field. Their schedule is 8hrs, 8hrs and 4hrs for the week. The holiday falls on the 1st day, so the employee should only get their maximum of 4hrs for the holiday (not 8). The ‘Adjust Scheduled Time’ toggle is ON.
    Setup on IDHC:Hours Per Day=NULL
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)
    Worked Time Code=HOLWORK
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=OFF
    Results:4 hours REG (8 – 4 = 4)
    4 hours HOLBANK (holiday bank)
    8 hours HOLWORK (replacement for regular time)
    The HOLBANK time is taken from the Employee’s assignment HRS/DAY field to cap the number of hours per day the employee is paid for.

  9. This is the case where the employee only works part-time (FTE < 1.0). The employee is to be paid for the number of hours on their assignment in the Hrs/Day field. Their schedule is 8hrs, 8hrs and 4hrs for the week. The holiday falls on the 1st day, so the employee should only get their maximum of 4hrs for the holiday (not 8). The ‘Adjust Scheduled Time’ toggle is OFF.
    Setup on IDHC: Hours Per Day=NULL
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)
    Worked Time Code=HOLWORK
    Day Off Time Code=NULL
    Setup on IDWR:Holidays Use Sched Hrs=OFF
    Results:0 hours REG
    4 hours HOLBANK (holiday bank)
    8 hours HOLWORK (replacement for regular time)
    HOLBANK time is taken from the Employee’s assignment HRS/DAY field to cap the number of hours per day the employee is paid for.

  10. This is the case where a fulltime employee works 40hrs/wk with a schedule of 9hrs, 9hrs, 9hrs, 9hrs and 4hrs for the week. The holiday falls on the last day worked. The employee should get the daily average of 8hrs. for the holiday.
    Setup on IDHC:Hours Per Day=8
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle OFF)
    Worked Time Code=HOLWORK
    Observed On=HOLIDAY DATE
    Day Off Time Code=OFFBANK
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:0 hours REG
    8 hours HOLBANK (holiday bank for worked days)
    4 hours HOLWORK (replacement for regular time)

  11. This is the case where a fulltime employee works 40hrs/wk with a schedule of 9hrs, 9hrs, 9hrs, 9hrs and 4hrs for the week. The holiday falls on an ‘off’ day. The employee should get the daily average of 8hrs. for the holiday.
    Setup on IDHC:Hours Per Day=8
    OT Factor=NULL
    Holiday Time Code=HOLBANK (IDTC ‘Adjust Schedule Time’ toggle ON)
    Worked Time Code=HOLWORK (will not be used on ‘off’ days)
    Observed On=HOLIDAY DATE
    Day Off Time Code=OFFBANK
    Setup on IDWR:Holidays Use Sched Hrs=ON
    Results:0 hours REG
    8 hours OFFBANK (alternate holiday bank for ‘off’ days)
    0 hours HOLWORK (replacement for regular time)

Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
If you have any comments or questions please email the Wiki Editor

All content © High Line Corporation