LOAD TIME SHEETS TO PAYROLL#
Processing Information#
In the Load Time Sheets to Payroll (UPCTS) screen there are two parameters that will determine what stage a time sheet needs to be in order to be picked up.
- 'Ready for PR ONLY'
- If YES, then only time sheets that are "50- Ready for PR" will be processed
- If NO, then any time sheet in the "40- Submitted" or "50- Ready for PR" stage will be processed
- 'Add Open Time Sheets'
- If YES, then time sheets that have NOT been submitted ("30- Rules Applied") will be processed
- If NO, then no additional time sheets will be added.
If selections are:
- Ready for PR ONLY: NO
- Add Open Time Sheets: NO
- Will process 40- Submitted and 50- Ready for PR and leave 30- Rules Applied untouched
If selections are:
- Ready for PR ONLY: YES
- Add Open Time Sheets: NO
- Will process 50- Ready for PR and leave 30- Rules Applied and 40- Submitted untouched
If selections are:
- Ready for PR ONLY: NO
- Add Open Time Sheets: YES
- Will process all time sheets; 30- Rules Applied, 40- Submitted and 50- Ready for PR
If selections are:
- Ready for PR ONLY: YES
- Add Open Time Sheets: YES
- Will process 30- Rules Applied and 50- Ready for PR and leave 40- Submitted untouched
Report Parameters & Filters#
| Report Parameters | |
|---|---|
| Entity | Mandatory, LOV Available This field identifies the entity associated with this report. |
| Payroll | Mandatory, LOV Available This field identifies the payroll associated with this report. |
| Pay Period | Mandatory, LOV available This field identifies the pay period that the report is being run for. |
| From Date | Mandatory, Date, LOV Available This is the first day of the pay period and will default from the Pay Period Date. |
| To Date | Mandatory, Date, LOV Available This is the last date of the pay period and will default from the Pay Period Date. |
| Pay Category | Mandatory, LOV available Only one `Pay Category' may be selected |
| Batch By | Mandatory, Batch by lexicon available This will determine how the batches are set, by department, etc. |
| Batch For Each PP | Optional, Yes or No lexicon available If <<YES>>, there will be a batch for each pay period. |
| Ready for PR Only | Optional, Yes or No lexicon available See note above on how to set YES / NO toggles. |
| Add Open Time Sheets | Optional, Yes or No lexicon available See note above on how to set YES / NO toggles. |
| Mark Batch as Eligible | Mandatory, Yes or No lexicon available If <<YES>>, the transaction batch wll be created as eligible, that is 'ready'. This eligible flag is often used to communicate between payroll clerical staff entering time, and the payroll master. |
| Exception Level | Optional, Exception Level lexicon available This field defines the exception level (report messages) required. |
| Trial | Optional, Yes or No lexicon available You may choose to run the report in a trial mode or in update mode. If <<No>> then the update is committed. If <<Yes>> then the update is not committed and the process may be run again. This field allows you to see the results without committing them. |
| Report Filters | |
|---|---|
| People List | Optional, Match, Multiple Selection, LOV available, <ALL>. A people list may be used to indicate specific employee transaction to be processed. |
| Person | Optional, Match, Multiple Selection, LOV available, <ALL>. This field holds the person code(s) of specific employee(s) to be processed. This list should not be used if a people list is used. |
| Department | Optional, Match, Multiple Selection, LOV available, <ALL>. This field limits the process to the specified departments |
| Org Level | Optional, Match, Multiple Selection, LOV available, <ALL>. This field limits the process to the specified organizational levels. |
| Authorization | Optional, Match, Multiple Selection, LOV available, <ALL>. This reduces the list of people to those employees within Auth Areas listed. |
| Location | Optional, Match, Multiple Selection, LOV available, <ALL>. This field limits the process to the specified locations |
| Unit | Optional, Match, Multiple Selection, LOV available, <ALL>. This field limits the process to the specified units. |
| Group | Optional, Match, Multiple Selection, LOV available, <ALL>. This field limits the process to the specified groups |
| Pay Type | Optional, Multiple Selection, LOV available, <ALL>. This field identifies the type(s) of pay being processed. |
| Status | Optional, Match, Multiple Selection, LOV available, <ALL>. This field limits the process to the specified employment status. |
