PRODUCE EEO-4 REPORT#
The Produce EEO-4 (REEO4) report allows you to produce the EEO4 Report that may be required for U.S. state and local governments. For Hawaii, please use the REEO4A.IEID – Maintain Identity Information#
Ethnicity is used in EEO reporting as another major categorization of data for equal opportunity reporting. The employee’s ethnic category is set up on Maintain Identities Information (IEID). Ethnicity is predefined using the fixed lexicon X_ETHNIC in the field Original Ethnicity.| Report Parameters | |
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| Entity | Mandatory, LOV Available This field limits the report to the single entity selected. |
| Org Level Type | Optional, LOV Available This will limit the report to the organization levels by the type that they have been grouped into. |
| Org Level | Optional, LOV Available This will limit the report to the organization levels selected. If you wish to select a single 'Org Level Code', then this parameter must be supplied, otherwise it can be left blank. |
| State | Optional, LOV Available This field limits the report to the state selected. |
| Fiscal Year Start/End Date | Date, LOV Available These dates are used to determine new hires for the fiscal period. The Fiscal period ends June 30 of the reporting year |
| As of Date | Date, LOV Available The as-of date is used to establish employee demographics and should cover the payroll period which includes June 30. |
| Full Time Groups | Mandatory, LOV Available This field limits the report to full time employees. This allows for the selection of multiple 'Group Types' in IDGR to be used when selecting full time employees for the report. |
| Part Time Groups | Mandatory, LOV Available This field limits the report to part time employees. This allows for the selection of multiple 'Group Types' in IDGR to be used when selecting part time employees for the report. |
| Combine Totals | Optional, Yes or No, LOV available If <Yes> then the report with totals of all functions combined will be created. If <No> then the report with separate totals for each function will be created. |
| Print Employee Details | Optional, Yes or No, LOV available If <Yes> then the policy details (components, rules, etc.) will be displayed on the report, otherwise no details will display on the report. The 'Print Employee Details' parameter can be set to 'Y' to list the employees individually at the end of the report. This information is not part of the information required by the government. |
| Trace Level | Mandatory, LOV available You may select the level of logging desired: ‘Exceptions Only’, ‘User Trace’, ‘Internal Level’ ‘Legislation’, ‘UserCalc Trace’, ‘Program Trace’ or 'Utility Trace'. If ‘Utility Trace’ is selected, the Employee Details will be printed in the summary section. This become a useful way to see which employees are being counted in each section of the summary report. |
| Certifying Official | Mandatory, Manual This field indicates the name of the individual who has certified the information in the report. |
| Title of Cert. Official | Mandatory, Manual This field displays the title of the individual who has certified the information in the report. |
| Contact Person | Mandatory, Manual This field identifies the individual who can be contacted about the report. |
| Title of Contact | Mandatory, Manual This field displays the title of the contact person for the report. |
| Contact Phone | Optional, Text, Manual This field displays the phone number for the contact person. |
| Revised Year | Mandatory, Manual This field indicates the government revision date of this report. This must be 4 characters in length. |
| Report Title | Defaults As <1999 Eeo-4 Report> This field indicates the title of the report. This field defaults to the 1999 EEO-4 report. You must change the year as necessary |
| Control Number | Mandatory, Manual This field must be a number up to 8 characters in length |
| Certification | Defaults as <CERTIFICATION. I certified that the information given in this report is correct and true to the best of my knowledge and was reported in accordance with accompanying instruction. (Willfully false statements on this report are punishable by law, U.S. Code, Title 10, Section 1001.)> |
| Create File | Optional. This parameter determines if the .txt file is generated with the REEO4 information. Yes or blank - the .txt file is generated with REEO4 information. No - will cause the .txt file to not be created. |
| Directory Name | Defines the valid Directory Name for the .txt file |
| Report Filters | |
|---|---|
| EEOC Function | Optional, Multiple Selection Available, LOV Available This field limits the report to the EEOC function selected. |
| Test Employee | Optional, Multiple Selection Available, LOV Available This field limits the report to the test employee selected. This field can be useful to determine which category in the summary that an employee is included. |
