Leave Policies enable management of leaves with entitlements, payouts and rollovers. Policies allow users to maintain detailed attendance history for absentee tracking analysis and reporting. The Attendance Control program tracks, reports and analyzes types of leaves including associated times and cost. Once the policies are created, leave schedules are used to assign employees to policies based on their unit and group.
Each employee may be entitled to Vacation and Sick leave and different groups of employees may be eligible for different amounts of entitlement within those types of leave, therefore the calculation of a particular entitlement may be done in very different manners. These different rules are defined as policies. The application allows users a great deal of versatility when defining the rules and structure of a policy. There are a large number of components to choose from when defining a policy. It is not necessary to define every component for every policy.
The Leave Policies (IALP) form consists of a ‘Details’, ‘Components’, ‘Service Levels’ and ‘Cascade’ tab.
- The Details tab defines various high level characteristics of the policy such as the Policy Start Date, the entitlement basis, the basis of service time calculation, etc.
- In the Components tab, users define (a) the detailed rules of the policy, (b) when entitlement is given, (c) how entitlement is calculated and (d) how time may be taken.
- In the Service Levels tab, users define the different levels of entitlement that are due employees of differing seniority within the company, as well as caps and entitlement limits.
- The Cascade tab identifies which 'other' policies time will be taken from when an employee has insufficient time available with the current policy. For example, if an employee has only 4 hours of vacation time available but wishes to use 8 hours of vacation, the additional 4 hours may be taken from another leave policy. This is referred to as the 'Cascading' effect.
