Wiki: IVDWR

WORK RULES INTERFACE FILE
Details tab
Status Rules tab
Time Codes tab
Shift Rules tab
Time Rules tab

WORK RULES INTERFACE FILE#

The Work Rules Interface File screen is used to import work rule codes into the software data structures.

Work Rules Interface File data is maintained on the INF_CV_WORKRULES table.

ID: This field uniquely identifies the unit record within the data base.

Entity: This field displays the entity to which the work rule belongs.

Work Rule: Work rules are used to determine standard processing information required in creating pay headers and transactions for a person.

Standing: This field indicates whether this work rule is active, obsolete or frozen.

Effective As Of/Expires On: If the group is temporary, these fields will define the dates the work rule is effective.

Change Reason: This field displays the ‘Change Reason’ code, which provides the rationale as to why information has been created or changed as of an effective date.

Work Calendar: This is the work calendar code to be used for this work rule, if applicable. If no calendar is supplied, the system will assume MON-FRI workweek.

First Day of Week: The field shows the first day of the week the pay period begins.

Pieces Per Day: This field shows the standard number of pieces per day an employee produces. Example: A seamstress sews 14 shirts (pieces).

Std Hours Per Day: This field shows the standard number of hours per day.

Std Hours Per Week: This field shows the standard number of hours per week.

Std Hours Per Pay: This field shows the standard number of hours in a pay period.

Weeks Per Year: This field shows the standard number of weeks in a year (default is 52).

Months Per Year: This is the standard number of months in a year (default is 12).

Pays Per Contract: This field identifies how many pays will be covered in this contract.

Work Is Scheduled: This field indicates that the transactions generated through the Transaction Generator (UPTG) into Pay Transactions (IPTR) must always be equivalent to the time scheduled.

Must Be Acknowledged

Time Rounding Rule: This field indicates how the time an employee works should be rounded, if at all.

Time Rounding Factor: This field indicates to what decimal point the time should be rounded.

Pay Starting Date: This field identifies the day when the pay for this work rule will commence.

Group Source: This is the group source for pay headers to be created.

Work In Restriction Rule: This field specifies if the work is to be done in a specific department.

Overtime Time Code

Time Sheet Required

Time Generation Rule

Generate Headers

Work Rule: Work rules are used to determine standard processing information required in creating pay headers and transactions for a person.

Entity: This field displays the entity to which the work rule belongs.

Standing: This field indicates whether this work rule is active, obsolete or frozen.

This function is date sensitive and changes made in these areas below the date navigator may be split with a new effective date.

Details tab#

Description: This field displays the description of the purpose and use of the work rule.

Work Calendar: This is the work calendar code to be used for this work rule, if applicable. If no calendar is supplied, the system will assume MON-FRI workweek.

Holiday Calendar: This is the holiday calendar code to be used for this work rule, if applicable.

Float Days Allowed: This field will indicate that if a contract is specified, whether or not float days allowed.

Holidays Use Schedule Hrs: This toggle indicates whether the Work Schedule dictates the holiday hours. The "Holidays Use Schedule Hrs" toggle only applies to the hours generated for the Holiday time code. It does not extend to the Worked time code.

Work Is Scheduled: If this toggle is ON, then transactions generated through the Transaction Generator (UPTG) into Pay Transactions (IPTR) must always be equivalent to the time scheduled. This means if an 8.00 hour regular hour day is generated and 4.00 hours of vacation are entered for the same day then the regular time will be reduced to 4.00 hours as to not exceed the 8.00 scheduled hours.

Must Be Acknowledged

Time Rounding Rule: This field indicates how the time an employee works should be rounded, if at all.

Time Rounding Factor: This field indicates to what decimal point the time should be rounded.

Pays Per Contract: This field identifies how many pays will be covered in this contract.

Start Date of Pay: This field identifies the day when the pay for this work rule will commence.

Work in Restriction Rule: This field is not currently functioning.

First Day of Week: The field shows the first day of the week the pay period begins.

Pieces Per Day: This field shows the standard number of pieces per day an employee produces. Example: A seamstress sews 14 shirts (pieces).

Std Hours Per Day: This field shows the standard number of hours per day.

Std Hours Per Week: This field shows the standard number of hours per week.

Std Hours Per Pay: This field shows the standard number of hours in a pay period.

Weeks Per Year: This field shows the standard number of weeks in a year (default is 52).

Months Per Year: This is the standard number of months in a year (default is 12).

FLSA Method: For U.S. installations only: This field indicates the method by which FLSA must be calculated.

FLSA Hours

FLSA Calendar

Group Source: This is the group source for pay headers to be created.

Track Work Punches

Track Meal Punches

Status Rules tab#

Status: This field shows the employment status code that may be indicated on an employee’s record. (ACTIVE should be defined as the default.)

Obtain Details From: This field is used by UEGTS and UPTG to determine where the time may be generated from. For example, the time details may be based on a shift calendar, hours calendar, event schedule, shift pattern or payroll calendar. This field is tied to the lexicon X_TIME_GEN_DEST.

Generate Details: This field indicates how the UEGTS and UPTG are to generate the time. For example, does the time get generated by day with time, by day without time, by week with time etc. This field is tied to the X_TIME_GENERATION_RULE lexicon.

Into Time Code

Generate Salary As

Create Headers: If the Generate Headers toggle is ON, the pay headers will be generated for all employees who have this work rule. If this toggle is OFF, no pay headers will be generated.

Add Details: If the Generate Details toggle is ON, then details will be attached to the header generated. If this toggle is OFF, no detail will be generated.

Add Holidays

Timesheet Required: If the Timesheet Required toggle is ON, employees are required to submit some kind of record (paper or electronic) of their work and/or attendance. The payroll application exceptions will report employees whose information is unconfirmed, and manual data entry forms will prompt the user to confirm that they have received the employee's timesheet record. If the Timesheet Required toggle is OFF, the user will not see any confirmation checking, reporting, or prompting.

Accumulate Experience

Regular Time Code: This field shows the time code that normal time is to be paid out under.

Salary $ Code: This field shows the time code that salaried employees are to be paid out under.

Time Generation Rule: This field indicates the type of time transactions that must be generated for a person.

: Choosing one of the time transactions will insert separate transactions for each distribution code attached to the assignment that has a split rule of 'Pick List'.

: All PTR records created will have ZERO time and this logic is invoked ONLY for a pay type of 'Hourly'

: When UPTG generates the pay transactions, the system will generate one transaction per assignment per distribution code on the list. The pay transaction will be overridden with the proper rate and complete GL distribution code.

: For example, if UPTG is run for an employee with three assignments and each assignment has three distribution records defined on IEAS, we would expect to see nine transaction records in IPTR per week, or eighteen records per pay period.

: Employees can work in multiple locations (GL Distributions) at multiple rates of pay on multiple time sheets. These enhancements are required to accurately record the time and pay the employee.

: ‘Create by Period’ will still be split into more than one transaction when the period crosses over the end of a month or a holiday is generated.

Time Gen. Destination: This field allows you define where the programs are going to be run from.

Generate Holidays: If the Generate Holidays toggle is ON, holiday hours will be generated. If the toggle is OFF, no holiday hours will be generated.