MAINTAIN EMPLOYEE TIME SHEETS#
The Time Sheet Maintenance (IPMTS) screen allows authorized users to:
1. Create a new time sheet by using the ‘Add Record’ button
- Only 1 open time sheet is allowed for a time frame. This means 2 open time sheets are possible for a pay period provided they do not over lap; 2 time sheets may exist which overlap, provided 1 is closed.
- Enterable fields are:
- Assignment (optional)
- Pay Period
- Start Date
- End Date
- Time Sheet Start and End dates are intended to be used when different from the pay period start and end dates
- Update is not allowed if Time Sheet status is ‘Rules Applied’ for the Time Sheet in focus
2. Cancel an existing time sheet by using ‘Cancel’ button
- Once a time sheet is created ‘delete’ is not allowed but it may be cancelled. Any time sheet that is not in a status of 80 - Sent to PR or 99 - Cancelled may be cancelled.
3. Create a time sheet based on previous period cancelled or processed time sheet by using the ‘Create Previous Period Adjustment TS’ button.
- This button will "clone" the time sheet in focus and set its status to "Adjustment" This is intended to give the ability of adding time that may have been missed on a time sheet that's already sent to PR. The intent is to add time and have the time rules applied automatically.
- The user may then view the difference in time totals which can then be manually added to the next pay.
- This new feature is only available when the time sheet in focus is in a "closed" status (a status that an employee cannot add more time.) and no other "Open" time sheet existed for that time frame or pay period
4. Mark ‘Adjustment’ time sheets as applied by using the ‘Adjustments Manually Applied to PR’ button.
- After an ‘Adjustment’ time sheet is created, the necessary time sheet entry corrections made and the results manually made to the next time sheet or the current payroll transactions; a user can use this button to mark the ‘Adjustment’ time sheet as ‘Adjustment Applied’.
- Employee
- Pay Period
Adjustment Time Code Totals
Adjustment Time Type Totals
- Time Type
- Time Type
