MAINTAIN EMPLOYEE TIME SHEETS#
The Time Sheet Maintenance (IPMTS) screen allows authorized users to:
1. Create a new time sheet by using the ‘Add Record’ button
- Only 1 open time sheet is allowed for a time frame. This means 2 open time sheets are possible for a pay period provided they do not over lap; 2 time sheets may exist which overlap, provided 1 is closed.
- Enterable fields are:
- Assignment (optional)
- Pay Period
- Start Date
- End Date
- Time Sheet Start and End dates are intended to be used when different from the pay period start and end dates
- Update is not allowed if Time Sheet status is ‘Rules Applied’ for the Time Sheet in focus
2. Cancel an existing time sheet by using ‘Cancel’ button
- Once a time sheet is created ‘delete’ is not allowed but it may be cancelled. Any time sheet that is not in a status of 80 - Sent to PR or 99 - Cancelled may be cancelled.
3. Create a time sheet based on previous period cancelled or processed time sheet by using the ‘Create Previous Period Adjustment TS’ button.
- This button will "clone" the time sheet in focus and set its status to "Adjustment" This is intended to give the ability of adding time that may have been missed on a time sheet that's already sent to PR. The intent is to add time and have the time rules applied automatically.
- The user may then view the difference in time totals which can then be manually added to the next pay.
- This new feature is only available when the time sheet in focus is in a "closed" status (a status that an employee cannot add more time.) and no other "Open" time sheet existed for that time frame or pay period
4. Mark ‘Adjustment’ time sheets as applied by using the ‘Adjustments Manually Applied to PR’ button.
- After an ‘Adjustment’ time sheet is created, the necessary time sheet entry corrections made and the results manually made to the next time sheet or the current payroll transactions; a user can use this button to mark the ‘Adjustment’ time sheet as ‘Adjustment Applied’.
- No
- This field displays the time sheet number.
- Employee
- This field displays the person code and name of the employee the time sheet is for.
- Status
- This field displays the status of the time sheet. The field is tied to the lexicon X_TIME_SHEET_STATUS.
- Type
- The type of time sheet is displayed here. This field is tied to the lexicon X_TIME_SHEET_TYPE.
- Pay Period
- The pay period the time sheet was generated for is displayed here.
- Time Frame
- The time frame of the pay period is displayed here.
- Original TS
- If the time sheet is a replacement time sheet, the original time sheet number is displayed in this field.
- Changes
- This field tracks the number of changes made to the time sheet.
- Reset To Rules Applied
- This is an action button which re-sets the time sheet status to Rules Applied.
- Cancel
- This button will cancel the time sheet.
- Create Previous Period Adjustment TS
- If adjustments are required to a time sheet that has already been sent to Payroll, this button will “clone” the time sheet in focus and set its status to “adjustment” This is intended to give the ability of adding time that may have been missed on a time sheet that’s already sent to PR.
- Adjustments Manually Applied to PR
- This is an action button which is used after changes have been made to an Adjustment time sheet. This button will mark the adjustment time sheet as ‘Adjustment Applied.
Adjustment Time Code Totals
- Time Code
- The time code for the adjustment is displayed here.
- Adjusted Total
- This field displays the adjusted total of the time code.
- Time Code
- The time code for the adjustment is displayed here.
- Original Total
- This field displays the original total of the time code.
Adjustment Time Type Totals
- Time Type
- The time type of the adjustment is displayed here.
- Adjusted Total
- The total of the adjustment for the time type is displayed here.
- Time Type
- The original time type is displayed here.
- Original Total
- The original time type total is displayed in this field.
