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MAINTAIN CHECKS#

Through the Maintain Checks (IPCH) form, you may view and edit some of the information for the checks you’ve processed

Maintain Checks Usage data is stored on the P2K_PR_CHECKS table.

Please note that this screen is primarily for viewing, with the exception of the “Printed” and “Override Check Date” fields.

Bank Account

This field will display the bank account that the payroll checks are written against.

Bank Transit

This field will display the bank transit (routing) number that the payroll checks are written against.

Bank

The name of the bank that the payroll checks are written against is shown in this field.

Number

This field displays the check number.

Person

This field displays the person code of the employee to whom the check was issued.

Name

This field shows the employee name.

Amount

This field shows the amount of the check issued.

Status

This field shows the status of the check

Issue Date

This field displays the ‘Issue’ date.

Printed

This field indicates whether or not the check has been printed (UPDIF or UPSTUBC).

Check Type

This field indicates the type of check produced.

• Computer
• Hand Written
• Replacement
• Void

Pay to Order of

If the check is not to be made out to the employee, this field can be used as an override.

Replace #

This field shows the number of the replacement check.

Date Cleared

This field shows the date the check was cleared.

Reconcile Date

The date the check was reconciled is displayed here.

Override Check Date

This field shows the date for which the replacement check is being written.
E.G. You are replacing a check that was issued on Dec. 12, however, you are issuing the replacement check on Feb. 5. February 5 will be the date shown here.

CHECK REPLACEMENT#

Replace Manual

If you need to replace a check from a manual range of numbers, you may do so by clicking the Replace in Manual Range button. Once you have clicked the button, you will be presented with the MPRCM dialog screen.

The Check # field will display the current check number, you will enter the replacement check number in the Replace with Check # field.

Once you have entered the replacement number in the Replace with Check # , you may click the OK button to complete the process.

The IPCH screen will now display the change you’ve made. In the Number field, you will see the new check number. In addition, on the right hand side of the screen, in the Replaced # field, you can see the old check number.

Be sure to enter the correct check number here since correcting a mistake beyond this point requires DBA assistance.

At this point, you will need to go to UPSTUBC and ‘reprint’ the replacement check.

Replace with Next

If an employee loses their check, you can create a replacement check within Wiki.

1. Go to the Maintain Checks (IPCH) form and find the check number that has been lost.
2. Click on the Replace with Next button which will open the MPRCN dialog screen.
3. The application will populate the Replace with Check # field with the next check in the range. If you are happy with the check number press OK, or Cancel to cancel the replacement.
4. The original check will now be identified with the following:
   • Check Status - Replaced Check
   • Check Type - Void Check
   • Replaced # - the next check number used
   • Printed - this toggle will be set ON (if not already) to prevent it from being printed again.
5. A new line will have been created for the replacement check with the new check number, the original issue date, person code, name, and amount. This new check will be identified with the following:
   • Check Status - Outstanding
   • Check Type- Replacement Check
   • Replaced # - the original check number
   • Printed - this toggle will be set ON to prevent it from being printed automatically.