TRACK SAFETY INCIDENTS#

The Track Safety Incidents (IHIN) allows users to record information on safety incidents. These incidents can be recorded in detail, covering information on the time, location, factors, investigation and costs surrounding a specific incident.

In addition, this area allows users to keep records of medical costs, exams and time lost due to illness and injury.

The definition data for the Track Safety Incidents screen is stored in the P2K_SH_INCIDENTS table.

IHIN Field Descriptions#

FieldDescription
Entity
This field identifies the entity associated with this incident.
Incident Code
This field displays a user-defined code that uniquely identifies the incident.
Description
This field provides a description of the incident


Investigation tab#

FieldDescription
Investigated by Employee Or by ContactThese fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided.
Users can select either one or the other one of these fields, but not both.
FieldDescription
Date InvestigatedThis field defines the date of the investigation.
Date ClosedThis field defines the date the investigation was closed.
AvoidableWhen this toggle is set to ON, the investigation determined that the incident was avoidable.
Investigation ResultUsers can record additional information about the investigation and its results in this field.

People Involved tab#

FieldDescription
Case NumberThis field displays the user-defined code that uniquely identifies the investigation case number.
Incident DateThis field defines the date the incident occurred.
Incident TimeThis field defines the time the incident occurred.
NOTE: the time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.
EntityThis field defines the entity the employee works for.
Injured Employee/Or ContactThese fields define the name(s) of any individuals who were injured in the incident.
Users can select either one or the other one of these fields, but not both.
  • For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
  • For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

  • This is an optional field you may fill manually or retrieve from the LOV provided. Once the ‘Injured Employee’ field has been selected, the entity, department and job fields will automatically fill with information from IEAS. These fields may, however, be edited.
FieldDescription
DepartmentThis field defines the department the employee is assigned to.
JobThis field defines the employee’s job.
View Health IssueThis link will take users to the Track Health Issues (IHHI) form.

Vehicle Reports tab#

The definition data for the Vehicle Reports screen is stored in the P2K_SH_VEHICLE_REPORTS and P2K_SH_VEHICLE_PASSENGERS table.

FieldDescription
Vehicle YearThis field defines the year the vehicle was made.
Vehicle TypeThis field defines the type of vehicle.
Vehicle MakeThis field defines the make of vehicle.
Vehicle PlatesThis field defines the vehicle’s license plate number.
Vehicle SpeedThis field defines how fast the vehicle was going.
Driven By EE/Or By ContactThese fields define the name of the individual driving the vehicle at the time of the incident.
Users can select either one or the other one of these fields, but not both.
Owned By EE/Or By ContactThese fields define the name of the vehicle owner.
Users can select either one or the other one of these fields, but not both.
FieldDescription
State/ ProvThis field defines the State or Province where the vehicle is registered.
Insurance CompanyThis field defines the company that insures the vehicle.
Insurance PolicyThis field defines the policy the vehicle is insured under.
Company VehicleWhen this toggle is set to ON, the vehicle is owned by the entity.
Seat Belt WornWhen this toggle is set to ON, the operator of the vehicle was wearing a seat belt.
Photos TakenWhen this toggle is set to ON, photos were taken at the accident site.
Recovery CostThis field defines the recovery costs associated with the incident.
Repair CostThis field defines the repair costs associated with the incident.
Road ConditionsThis field defines the road conditions at the time of the incident.
Weather ConditionsThis field defines the weather conditions at the time of the incident.
DamageThis field defines the damage sustained during the incident.
Operator StatementThis field displays the accident statement from the operator of the vehicle.

Vehicle Passenger#

FieldDescription
Passenger Employee/ContactThese fields define the passengers in the vehicle.
Users can select either one or the other one of these fields, but not both.
FieldDescription
Passenger InjuriesThis field defines any injuries sustained by the passengers during the incident.
Passenger StatementThis field displays the accident statement(s) from the vehicle passenger(s).
Seat Belt WornWhen this toggle is set to ON, the passengers were wearing seat belts.


Witnesses tab#

The definition data for the Incident Witnesses screen is stored in the P2K_SH_INCIDENT_WITNESSES table.

FieldDescription
Date InterviewedThis field defines the date of the interview.
Witnessed By Employee/ContactThese fields define the name(s) of any witness(es) of the incident.
Users can select either one or the other one of these fields, but not both.
FieldDescription
Interviewed By Employee/ContactThese fields define the individual who interviewed the witness(es) of the incident.
Users can select either one or the other one of these fields, but not both.
FieldDescription
Witness StatementThis field displays the witness’s statement of the incident.


Associated Costs tab#

The definition data for the Health Access screen is stored in the P2K_SH_HEALTH_COSTS table.

FieldDescription
Cost DateThis field defines the date the cost was incurred.
Cost CategoryThis field defines the category the cost.
Cost AmountThis field defines the actual amount of the health cost.
CurrencyThis field defines the currency in which the cost amount is expressed in.
Employer %This field defines the percent of the cost to be paid by the employer.
Payment StatusThis field defines the current status of the payment for the cost.
Payment MethodThis field defines how the payment was made for the cost.
DescriptionThis field displays a short description of the health cost being defined.
Cost ReferenceThis field allows users to reference the cost, such as an invoice number.


Incident Info tab#

Incident Area#

FieldDescription
Incident DateThis field defines the date the incident occurred. Optional.
Incident TimeThis field will defines the time the incident occurred. Optional.
NOTE: the time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.
Incident StatusThis field defines the current status of the incident. Options are:
* Newly Reported
* Being Investigated
* Investigation Completed
* Closed.
Optional.
Incident TypeThis field defines the nature of the incident. Options are"
* Safety Violation
* Near Miss
* Accident.
Optional
Incident CategoryThis field allows users to further categorize the incident. Optional
Incident ReasonThis field defines a reason for the incident, if applicable. Options are:
* Substance Abuse
* Machine Failure
* Not Use Safety Device
* Disobeyed Rules

Location Area#

FieldDescription
LocationMandatory. This field defines the location of the incident. Example: If an entity has two or three plants, this field will identify which plant the incident occurred at.
Place of IncidentThis field further defines the exact location of the incident, by room, station, etc. Optional
Address Line 1This field defines the exact address of the incident. NOTE: Once the ‘Location’ field (above) has been defined, any location information defined on IDLN, such as address, phone number, email address, etc. will automatically populate the address fields below. However, these fields can be edited.
Address Line 2 This field further defines information for the exact address of the incident. Optional.
LocalityThis field will defines the Town or City of the incident. Optional.
State/ProvinceMandatory. This field defines the State or Province of the incident.
Zip PostalThis field defines the zip or postal code for the address of the incident location. Optional

Reported Area#

FieldDescription
Report by Employee Or by ContactThese fields define the individual who reported the incident.
Users can select either one or the other one of these fields, but not both
FieldDescription
Date ReportedThis field defines the date the incident was reported. Optional
The system allows for the Date Reported to be earlier than the Incident Date.
Time ReportedThis field defines the time the incident was reported.
NOTE: the time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.
How ReportedThis field defines the communication method used to report the incident. Options are:
* In Person
* Email
* Phone
* Fax
* Self Service.
Optional
AnonymousWhen this toggle is set to ON, the incident was reported anonymously.
Not OSHA Reportable

Phone Area#

FieldDescription
Phone #This field defines the phone number of the incident location.
Phone ExtensionThis field defines the phone extension number for the incident location, if applicable.
Fax #This field defines the fax number for the incident location, if applicable.
Email AddressThis feild defines an email address for the incident location, if applicable.
Notification ListThis field defines all individuals who were notified of the incident.


Incident Factors tab#

FieldDescription
Caused By EEDefines the name of the specific employee that caused the incident.
On Government PropertyWhen this toggle is set to ON, the incident occurred on government property
On Employer SiteWhen this toggle is set to ON, the incident occurred at the work site.
Entire Dept AffectedWhen this toggle is set to ON, the entire department was affected by the incident.
Vehicle InvolvedWhen this toggle is set to ON, a vehicle was involved in the incident.
Equipment InvolvedWhen this toggle is set to ON, equipment was involved in the incident.
Incident DescriptionUsers can record additional information about the incident in this field.
Environmental FactorsIf the work environment, such as a windy construction site, is a factor in the incident, the factors are defined in this field.
Incident Caused ByDefines the name of the specific individual (not an employee) that caused the incident.


Notes #

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